DELAWARE COUNTY COMMISSIONERS
MEETING
May 15, 2006
The
Board of County Commissioners of Delaware County, Oklahoma, met in Regular
Session on
May
16, 2006 at 9:00 A.M. Agenda was posted May 11, 2006
at 4:27 P.M. on east entrance door.
Members
of the Board present were Commissioner Bruce Poindexter-Chairman, Commissioner
Howard Payton-Member and Commissioner Dave Kendrick-Member. The Board of Delaware County Commissioners is
hereby authorized to take action on the following items:
A
motion was made by Commissioner Kendrick and seconded by Commissioner Payton to
approve of the agenda as posted. Roll
call: Commissioner Poindexter-yes, Commissioner Payton-yes, Commissioner
Kendrick-yes. Motion carried.
A
motion was made by Commissioner Kendrick and seconded by Commissioner Payton to
approve the minutes of meeting dated 5/8/06.
Roll call: Commissioner Poindexter-yes, Commissioner Payton-yes, Commissioner
Kendrick-yes. Motion carried.
A
motion was made by Commissioner Payton and seconded by Commissioner Kendrick to
approve payment of all claims as presented to the Board of Commissioners by the
County Clerk-Carol Fortner as follows:
2005-2006/GENERAL:
6764 OK Dept. Of Public Safety, Olets user fee, $350.00; 6449 V&V Drug,
inmate meds, $91.86; 6717 Hometown Water, water, $5.00; 6649 Auto Lube Express,
tire repairs, $74.00; 6676 Homeland, inmate groceries, $27.45; 6663 Grand
Tele., phone service, $205.18; 6019 Soltow, office supplies, $613.62; 6440
Soltows, office supplies, $42.99; 6666 OSU Coop Ext Service, contractual
service, $2264.00; 6665 Barbara Denney, travel, $639.45; 5872 Walmart, office
supplies, $65.97; 6725 AT&T, phone service, $46.63; 6747 Soltow, office
supplies, $90.71; 6789 Donnie Craghead, travel, $214.94; 6436 Amtron Tech.,
computer equipment, $112.85; 6671 Craig Co. Reg. Det. Center, juvenile det.,
$450.20; 6637 City of Jay, utilities, $500.00; 5839 Hometown Bottled Water,
water, $17.00; 6738 Sac & Fox Nation, juvenile det., $408.10; 5842 Del. Co.
Journal, publications, $1301.30; 5837 Hutchison Heat & Air, repairs,
$50.00; 5836 All Pro Lawncare, lawn maint., $335.00; 6719 Hometown Bottled
Water, water, $5.00; 6680 Hometown Bottled water, cooler rent, $8.00; 5058
Cummins Ind. Tools, tools, $552.58; 6184 Radio Shack, headset, $59.99; 6072 Radio
Shack, Blackberry PDA, $399.99; 6182 Emergency Veh. Equip., emergency lighting,
$1524.20; 6504 Santa Fe Dist., VHF Radios, $1205.09. HIGHWAY: 6673 AEP, utilities, $3.97; 6215 T&W Tires, tires,
$2780.00; 6300 T&W Tires, tractor tires, $134.80; 6117 T&W Tires,
tires, $190.00; 6157 T&W Tires, tires, $1453.30; 5848 O’Reilly’s Auto, shop
supplies, $390.81; 5849 Green Co. Coop, shop supplies, $18.90; 6158 T&W
Tires, tubes, $30.00; 6015 Longan, proline, $336.00; 6586 Mack Tractor, tractor
parts, $125.00; 6591 Ottawa Co. D-3, native materials, $375.00; 6577 Air Filter
Recyclers, filters, $36.00; 6230 Siloam Springs Metal, 6589 Grove Winnelson,
parts, $5.55; 6638 Grove Winnelson, parts, $5.27; 6550 Mid-Continent Concrete,
concrete, $201.00; 6641 Martin Oil, oil, $596.75; 5858 Kansas Bldg. Supply,
hardware supplies, $195.28; 6737 AT&T, phone service, $148.68; 6739 ODOT,
lease pmts., $2713.20. SOLID WASTE:
6714 John Abercrombie, contract painting, $345.00; 5895 Blevins Pest Control,
extermination service, $25.00; 6413 Quill, offices supplies, $496.55; 6244
Keystone Equip., parts, $199.30; 6656 AT&T, long distance service, $43.11;
6657 AT&T, long distance service, $31.91; 6655 AT&T, long distance
service, $50.01; 6658 Centurytel, phone service, $37.59; 6266 Ark Valley
petrol. Fuel, $4575.90; 6145 Jim Woods, fuel, $4222.95; 6271 Four State Maint.,
paper products, $123.00; 6654 Indian Country Investments, landfill fees,
$45073.64. CO. HEALTH: 6773 Ok State
Dept. of Health, payroll expense, $21,122.51; 6772 MCI, long distance service,
$163.02; 6774 US Postal Service, meter refill, $700.00; 6514 4-State Maint.,
paper products, $62.00; 6404 Pitney Bowes, meter supplies, $294.94; 6391
Digital Advantage, head set, $49.99.
SHERIFF DEPT.: 6457 V&V Drug, inmate meds, $408.89; 6541 Auto Lube
Express, tire repairs, $40.00; 6497 Stephens Auto, parts, $179.61; 6431
Stephens Auto, tools, $9.97; 6423 Auto Lube Express, oil change, $26.49; 5866
Walmart, office supplies, $751.96; 6414 Auto Lube Express, oil change, $21.99;
5056 Southern Uniform, scene supplies, $119.40; 6496 4-State Maint., paper
products, $51.94; 6306 Soltows, office supplies, $80.50; 6613 Homeland, inmate
groceries, $60.69; 6614 Stephens Auto, parts, $209.34; 6618 Auto Lube Express,
parts, $60.47; 6585 Homeland, inmate groceries, $29.70; 6566 Auto Lube Express,
parts, $60.96; 6623 TH Rogers, parts, $59.54; 6621 Stephens Auto, parts,
$74.90; 6662 Grand Lake Telecomm., internet service, $19.95; 6661 Grand Tele.,
fax/phone services, $771.81; 6204 Dr. Jonathan Cargill, MMPI, $35.00; 6388
Inkjet Maddness, ink cartridges, $328.70; 6620 Graves Menu Maker, inmate
groceries, $1695.46; 6269 Gen. Serv. Admin, used truck, $8000.00; 6302 Kaisers
Car Service, parts/labor, $490.57. DOC:
6419 V&V Drug, inmate meds, $146.66; 6432 V&V Drug, inmate meds,
$39.64; 6402 Bob Barker Co., inmate hygiene supplies, $145.63; 6358 4-State
Maint., 6403 Graves Menu maker, inmate groceries, $1430.05; 6448 Homeland,
inmate groceries, $44.58; 5867 Mease Med., inmate visits, $729.00. STF: 6675 Jeanette Johnson, travel, $257.31;
6076 Holiday Inn, lodging, $134.00; 6650 Mark Berry, travel, $234.18. RMP: 6761 Kellpro, tech support,
$1000.00. EM CASH: 6583 Joe Watt Auto
Sales, Jeep Cherokee, $8500.00; 6677 Highway Products, vehicle lockup box,
$1195.95. ½ CH: 6708 AEP, utilities, $113.74; 5844 Hutchison Heat & Air,
repairs, $75.00; 5485 Clifford Power Systems, annual maint., $695.00; 5684
Grove Electric, ballast, $1272.00. LIEN
FEE: 6343 MidWest Printing, pre-printed materials, $627.46. E-911: 6748 Salina-Spavinaw Tele., access
service fee, $112.20; 6653 Grand Lake Telecomm., internet service, $39.95; 6652
Grand Tele., phone service, $26.11; 6651 Ozark Tele., phone service, $45.94;
6250 Shoplet.com, ink cartridge, $200.96; 6433 Quill, office supplies, $57.90;
6382 Quill, office supplies, $77.12; 5701 PC Nation, canon printer, $219.90;
5879 TH Rogers, tools/supplies, $153.92; 6749 Grand Tele., access fees,
$299.74; 6597 Quill, office supplies, $61.99; 5878 Hometown Bott. Water, water,
$68.00. DCUFRF: 6646 Grand Tele., phone
service, $29.58; 6099 Metal Fab Trophy Shop, $15.37; 6645 Metal Fab Trophy
Shop, plaque, $15.37. CAFRF: 6569
Automated System, computer supplies, $753.10.
FIRE DEPTS.: 6724 REC, utilities, $85.16; 6752 REC, utilities, $151.00;
6751 Salina Spavinaw Tele., phone service, $40.23; 6750 Emergency One,
lease/purchase, $2193.26; 6723 Salina Spavinaw Tele., phone service, $273.09;
5880 OReilly Auto, parts, $43.89; 6659 Grand Savings Bank, lease/purchase,
$755.99; 6721 MidWEst Printing, paging service, $240.71; 6722 Kenwood Water
Dist., utilities, $13.00; 6359 NAFECO, fire fighting gear, $400.00; 5882 Ark
Valley Petrol., fuel, $304.42; 6376 Salina Spavinaw Tele., phone service,
$92.79; 6375 REC, utilities, $114.68; 5911 O’Reilly Auto, parts, $11.49; 6678
Beck’s Garage, parts, $849.61; 5909 Bo’s Conv. Store, fuel, $260.04; 5910
Kaisers Sinclair, fuel, $58.67; 5818 WS Darley Co., fire fighting equip.,
$487.22; 5626 NE Tech. Ctr., class registration, $110.00; 6296 North Point
Ford, install flat bed, $1800.00; 5883 Lowes, hardware supplies, $92.41; 6443
Gerrie’s Real Estate, closing fees, $300.00; 5923 Tiff City Store, fuel,
$91.40; 5168 Green Country Coop, fuel, $1040.00; 6074 Monties Tire Service,
$523.52; 6097 SW Comm., pager, $388.00.
Roll call: Commissioner Poindexter-yes, Commissioner Payton-yes, Commissioner
Kendrick-yes. Motion carried.
A
motion was made by Commissioner Kendrick and seconded by Commissioner Payton to
receive and file all monthly reports submitted by officers as follows: Election
Board. Roll call: Commissioner Poindexter-yes, Commissioner Payton-yes, Commissioner
Kendrick-yes. Motion carried.
A
motion was made by Commissioner Payton and seconded by Commissioner Poindexter to
discuss jail overcrowding. There has
been no response from letter drafted by the ADA Lelecas to the State Jail
Inspector-Mr. Garrison. Sheriff Jay
Blackfox stated that the jail was currently full but that he expected to
see lowered numbers due to bonding out
this morning. Branton Ind. Group (POD
manufacturer) wants to visit the jail site explore further options. Commissioner Kendrick suggested that the
Board continue to look to gather
financial data from architectural firms on costs and building designs. Roll
call: Commissioner Poindexter-yes, Commissioner Payton-yes, Commissioner Kendrick-yes.
Motion carried.
A
motion was made by Commissioner Poindexter and seconded by Commissioner Payton
to receive and file proposal to vacate portion of roadway in portion of Lot 6,
Block 1 - Lakeport Subdivision in Delaware County. Roll call: Commissioner Poindexter-yes, Commissioner Payton-yes, Commissioner
Kendrick-yes. Motion carried.
A
motion was made by Commissioner Poindexter and seconded by Commissioner Payton
to approve Notice of Hearing in Petition to Vacate Roadway as mentioned in
agenda item #6. Hearing is set for June
19th, 2006 at 9:00 AM. Roll call: Commissioner Poindexter-yes, Commissioner
Payton-yes, Commissioner Kendrick-yes. Motion carried.
A
motion was made by Commissioner Payton and seconded by Commissioner Kendrick to
approve new Requisitioning officer for the Delaware County Emergency Mgt.
Department. Requisitioning officer will
be Dave Kendrick. Roll call:
Commissioner Poindexter-yes, Commissioner Payton-yes, Commissioner Kendrick-yes.
Motion carried.
A
motion was made by Commissioner Poindexter and seconded by Commissioner Payton to
approve blanket purchase order in the amount of $3500.00 to Superior
Transmission for the repairs of truck
#241 for the Hickory Grove Fire Dept. Roll call: Commissioner Poindexter-yes, Commissioner
Payton-yes, Commissioner Kendrick-yes. Motion carried.
A
motion was made by Commissioner Kendrick and seconded by Commissioner Payton to
go into Executive Session pursuant to Oklahoma Statues Title 25 sec. 307(B)(1)
discussing the employment, hiring, appointment, promotion, demotion,
disciplining or resignation of any individual salaried public officer or
employee concerning Emergency Mgt. Director.
Roll call: Commissioner Poindexter-yes, Commissioner Payton-yes, Commissioner
Kendrick-yes. Motion carried.
A
motion was made by Commissioner Poindexter and seconded by Commissioner
Kendrick to return to Regular Session concerning Agenda Item 10. Discussion of Emergency Mgt. Director’s responsibilities and duties was
discussed. Roll call: Commissioner Poindexter-yes, Commissioner Payton-yes, Commissioner
Kendrick-yes. Motion carried.
A
motion was made by Commissioner Poindexter and seconded by Commissioner
Kendrick to approve entering into Lease with purchase option for road machinery
or equipment with Oklahoma Dept. of Transportation (ODOT) and Dist. #3. Roll call: Commissioner Poindexter-yes,
Commissioner Payton-yes, Commissioner Kendrick-yes. Motion carried.
The
motion to approve platting of Vintage on the Lake-Phase II was tabled for one
(1) week -May 22, 2006 for further information.
A
motion was made by Commissioner Payton and seconded by Commissioner Kendrick to
advertise for 6 month Road Materials bids.
Bids will be opened in regular meeting dated June 19, 2006 at 9:00 AM in
the Commissioners meeting room in Jay, OK.
Bids will be received no later than June16, 2006 at 4:00PM in the County
Clerk’s office Jay, OK. Roll call:
Commissioner Poindexter-yes, Commissioner Payton-yes, Commissioner Kendrick-yes.
Motion carried.
A
motion was made by Commissioner Payton and seconded by Commissioner Poindexter
to advertise for Uniform Service for a one year period for Solid Waste and
Dist. #1,2, & 3. Bids will be
opened in regular meeting of June 5, 2006 at 9:00 AM in Commissioners meeting
room in Jay, OK. Bids will be received
no later than June 5, 2006 at 8:30 AM in the County Clerks office in Jay,
OK. Roll call: Commissioner
Poindexter-yes, Commissioner Payton-yes, Commissioner Kendrick-yes. Motion carried.
Motion
was made to Commissioner Poindexter and seconded by Commissioner Payton to
approve signing of acceptance of Notice to Proceed on Contract #082-RP-06
(South 520 Road). Roll call:
Commissioner Poindexter-yes, Commissioner Payton-yes, Commissioner
Kendrick-yes. Motion carried.
A
motion was made by Commissioner Poindexter and seconded by Commissioner Payton
to approve signing of Certificate of Authorized Signatures on Grant
#82-RP-06. Roll call: Commissioner
Poindexter-yes, Commissioner Payton-yes, Commissioner Kendrick-yes. Motion
carried.
New
Business- None submitted.
PUBLIC
COMMENT: None submitted.
There
being no further business to discuss, the meeting was recessed.
ATTEST:
BRUCE POINDEXTER, Chairman
CAROL FORTNER
Delaware County Clerk HOWARD PAYTON, Member
DAVE KENDRICK, Member