DELAWARE COUNTY COMMISSIONERS MEETING

May 8, 2006

The Board of County Commissioners of Delaware County, Oklahoma, met in Regular Session on

May 8, 2006 at 9:00 A.M. Agenda was posted May 5, 2006 at 8:00 A.M. on east entrance door.

Members of the Board present were Commissioner Bruce Poindexter-Chairman, Commissioner Howard Payton-Member and Commissioner Dave Kendrick-Member. The Board of Delaware County Commissioners is hereby authorized to take action on the following items:

A motion was made by Commissioner Kendrick and seconded by Commissioner Payton to approve of the agenda as posted. Roll call: Commissioner Poindexter-yes, Commissioner Payton-yes, Commissioner Kendrick-yes. Motion carried.

A motion was made by Commissioner Payton and seconded by Commissioner Kendrick to approve the minutes of Special meeting dated 4/28/06 and correct the minutes of Regular meeting dated May 1, 2006 to read that Commissioner Payton was not absent at that meeting. Roll call: Commissioner Poindexter-yes, Commissioner Payton-yes, Commissioner Kendrick-yes. Motion carried.

A motion was made by Commissioner Payton and seconded by Commissioner Kendrick to approve payment of all claims as presented to the Board of Commissioners by the County Clerk-Carol Fortner as follows:

2005-2006/GENERAL: 6636 Dian Ousley, travel, $56.96; 6635 Jaclyn Cunningham, travel, $441.37; 6633 AT&T, long distance service, $83.40; 6632 Grand Tele., phone service, $143.65; 6631 Grand Lake Telecomm., internet service, $59.95; 5995 Cartridge World, cartridges, $197.50; 6363 Cartridge World, cartridge refill, $10.00; 6634 Canon Fin., copier lease, $172.90; 6560 Grand Lake Telecomm., internet service, $69.95; 6451 Lakeland Office Systems, copier maint., $131.74; 5871 Hometown Bott. Water, water, $20.00; 6563 Grand Tele., internet service, $38.66; 6564 Grand Tele., phone service, $202.16; 6624 Brad Price, reval, $272.12; 6572 NEO, utilities, $85.00; 6580 Grand Tele., phone service, $88.57; 6592 City of Jay, utilities, $194.51; 6594 City of Jay, utilities, $260.07; 6609 Grand Tele., phone/fax service, $96.84; 6608 Grand Lake Telecomm., internet service, $19.95; 6610 Grand Tele., phone service, $25.87. HIGHWAY: 5835 Green Country Ag, parts, $79.00; 5855 T.H. Rogers, lumber/tools, $33.33; 6277 Mid-Continent, concrete, $201.00; 6231 Keystone, parts, $60.00; 6409 Hometown Bott. Water, water, $5.50; 6551 Vanover Metal Bldg., pipe, $97.19; 5861 Airgas Mid-South, welding supplies, $68.71; 6012 Quill, office supplies, $128.95; 6301 Equipment Unlimited, spreader, $3000.00; 6394 Triangle Truck, parts, $38.12; 6395 Keystone, parts, $225.00; 6396 Hitchcock Campbell, parts, $19.00; 6430 Martin Oil, oil, $606.10; 6398 Martin Oil, oil, $606.10; 5863 Harrisons Tire, tire repairs, $64.00; 5862 Bakers Five Acres, supplies, $15.25; 5859 Cintas, uniform services, $470.29; 6573 GMSA, utilities, $54.64; 6571 NEOK, utilities, $157.00; 6595 City of Jay, utilities, $289.06; 5549 Headset Direct, busy light, $22.81; 6590 Grove Electric, misc. electrical supplies, $985.43; 6384 Ark Valley Petrol., fuel, $1742.45; 6177 Tulsa New Holland, parts, $93.80; 5846 Cintas, uniform service, $405.76; 5850 Mill Creek Lumber, lumber/supplies, $90.18; 5856 Stephens Auto, parts, $478.38; 5854 Cintas, uniform service, $217.64; 5853 O’Reillys, parts, $7.97; 5857 Kansas Auto, parts, $417.81; 5658 Green Country Ag & Lawn, parts, $14.35; 6424 Action Alternator, repairs, $30.00; 6397 Stephens Auto, parts, $36.64; 6187 Diamond Intl. Trucks, parts, $62.50; 6297 Vermeer Great Plains, parts, $126.70; 6179 Bob Garage, parts, $123.50; 6279 Walmart, office supplies, $62.71; 6383 Ark Valley petrol., fuel, $2563.35; 6132 Keystone, parts, $217.00; 6134 Keystone, parts, $46.40; 5847 Katner Mills, shop supplies, $232.58; 6352 Mid Continent, concrete, $201.00; 6354 Sisco true Value, oil, $11.78; 6579 Grand Tele., phone service, $90.48; 6576 Grand Tele., phone service, $105.03; 6574 AT&T, phone service, $419.43; 6460 Grand Savings Bank, lease pmt., $1184.49; 6456 Welch State Bank, lease pmts., $4090.77; 6455 Home Nat. Bank, lease pmt., $1433.13; 6570 Central Nat. Bank, Lease pmt., $2022.57; 6568 Central Nat. Bank, lease pmts., $3355.56; 6288 Longan, asphalt, $12002.27. CO. HEALTH DEPT.: 6602 Roy O’Dell, travel, $745.91; 6554 Kimberly Hall, travel, $44.50; 6555 Priscilla Bell, travel, $140.23; 6556 Charlotte Hunt, travel, $139.73; 5409 Electric by Miller, contractual labor/materials, $2954.18; 6390 Jay Plumbing, repairs/parts, $66.40; 6605 Grand Tele., long distance service, $233.81; 6604 PSO, utilities, $543.16; 6603 City of Jay, utilities, $499.13; 5873 Walmart, office supplies, $167.44; 6630 Digital Advance, pager service, $28.40; 5952 Four Corners Builders, contractual labor/materials, $2009.00. SHERIFF DEPT.: 6399 Auto Lube Express, oil changes/parts, $46.46; 6251 Eastside Animal Clinic, rabies testing, $131.40; 6389 Auto Lube Express, parts/repairs, $84.33; 6360 Universal Imaging, vehicle supplies, $96.00; 6606 AEP, property lease, $200.00; 5924 Midwest Printing, pre-printed materials, $455.00; 6181 Sirchie, testing kits, $189.50; 6180 Mid American Specialties, evidence supplies, $399.14; 6348 Viking, pre-printed materials, $144.44; 6260 Graves Menu Maker, inmate groceries, $1062.06; 6344 Auto Zone, parts, $20.99; 6291 Auto Lube Express, parts/repairs/labor, $291.29; 6293 Leroy Dollarhide, travel, $130.95; 6294 Del. Co. Journal, subscription renewal, $18.00. DOC: 6349 Homeland, inmate groceries, $29.70; 6357 Prestige Coffee, inmate coffee, $99.00; 6304 Graves Menu maker, inmate groceries, $30.02; 6305 Homeland, inmate groceries, $34.65; 6310 V&V Drug, inmate meds, $81.73; 6303 Mease Medical, inmate visit, $88.00. SJF: 6292 V&V Drug, inmate meds, $100.64. E-911: 6280 Del. Co. Dist. #2, reimbursement for fuel, $449.85. STOP VIOL.:6607 Alltel, wireless service, $59.44. 1/2CH: 6593 City of Jay, utilities, $1502.89; 5845 Jay Plumbing, repairs/parts, $365.94; 6425 Thyssenkrupp Elevator, elevator maint., $215.29; 6427 Blevins Pest Control, mo. service, $50.00; 5843 All Pro Lawn Care, lawn maint., $350.00. DCUFRF: 5779 Advantage Testing, drug screening, $80.00. EM CASH: 6596 Grand Tele., utilities, $67.91; 6619 Grand Lake Telecomm., internet service, $19.95. CCC: 6575 AEP, utilities, $561.43; 6503 OK Scents, mo. service, $14.00. LIEN FEE: 6561 Grand Tele., phone service, $238.81; 5698 Grand Lake Telecomm., install line, $74.00. RESALE: CPIO, computer programming, $600.00. MTCF: 6660 Mary Jane Law, travel, $217.13; 6668 Jackie Foust, travel, $41.46; 6642 Susan Duncan, travel, $76.59. FIRE DEPTS.: 5881 Katner Mills, parts/supplies, $32.87; 6458 Green Country Garage Door, install garage openers, $2580.00; 6248 WS Darley, fire fighting equip., $194.08; 6362 Chief Fire & Safety, fire fighting supplies, $280.26; 6084 Pryor Stone, rip rap, $1058.81; 6245 Del. Co. Abstract, update services, $620.00; 2967 REC TEC, paging system installed, $527.17; 5551 Total Radio Inc., pagers, $5628.60; 5186 Spring Place Country Store, fuel, $278.10; 6558 Grand Tele., phone service, $60.44; 6559 Capital One Finance, equip. lease/purchase, $1988.12; 6450 Grand Savings Bank, leas/purchase, $3068.92; 6434 SBC, phone service, $49.77; 6420 TH Rogers Lumber, bldg. supplies, $504.48; 6627 Grand Savings Bank, lease/purchase, $1826.29; 6628 Rural Water/Gas, utilities, $117.606629 AAT Comm., communications service, $91.24. Roll call: Commissioner Poindexter-yes, Commissioner Payton-yes, Commissioner Kendrick-yes. Motion carried.

A motion was made by Commissioner Kendrick and seconded by Commissioner Payton to receive and file all monthly reports submitted by officers as follows: County Health Dept. and Treasurer’s Dept. Roll call: Commissioner Poindexter-yes, Commissioner Payton-yes, Commissioner Kendrick-yes. Motion carried.

A motion was made by Commissioner Payton and seconded by Commissioner Kendrick to discuss jail overcrowding. A letter was drafted by the ADA Lelecas to the State Jail Inspector-Mr. Garrison stating that the jail was currently within its inmate limits and that at this time the Delaware Co. Commissioners were working on the options to build a new/or additional jail facility. ADA Lelecas also suggested that the Commissioners continue to send periodic letters showing what progress is being made on the overcrowding situation to Mr. Garrison’s office. Commissioner Kendrick suggested that the Board look to gather financial data from architectural firms on costs and building designs. Roll call: Commissioner Poindexter-yes, Commissioner Payton-yes, Commissioner Kendrick-yes. Motion carried.

The tabled action to approve a transfer of funds for the Delaware County Clerk was not needed at this time.

A motion was made by Commissioner Kendrick and seconded by Commissioner Poindexter to approve blanket purchase order for E-911 to Auto Lube Express for $100.00. Roll call: Commissioner Poindexter-yes, Commissioner Payton-yes, Commissioner Kendrick-yes. Motion carried.

A motion was made by Commissioner Kendrick and seconded by Commissioner Payton to transfer funds for the Delaware Co. Election Board as follows: From-22-B $600.00, 22-C $700.00, 22-D $1200.00, 22-G $700.00, 22-E $400.00 for total of $3600.00 to be transferred into 22-A Personal Services. Roll call: Commissioner Poindexter-yes, Commissioner Payton-yes, Commissioner Kendrick-yes. Motion carried.

A motion was made by Commissioner Kendrick and seconded by Commissioner Payton to advertise for sealed bids on Steel Building for the Kansas Fire Department. Bids will be received no later than 4:00PM in the County Clerk’s office, Jay, OK on May 26^th, 2006. Bids will be opened in regular meeting of May 30^th, 2006 in the Commissioners meeting room, Jay, OK with possible acceptance of lowest or best bid. Roll call: Commissioner Poindexter-yes, Commissioner Payton-yes, Commissioner Kendrick-yes. Motion carried.

A motion was made by Commissioner Poindexter and seconded by Commissioner Kendrick to advertise for the selling of Salvaged Equipment for District #1. Bids will be received no later than 4:00 PM in the County Clerks office, Jay , OK on May 26, 2006. Bids will be opened in regular meeting of May 30, 2006 in the Commissioners meeting room Jay, OK with possible acceptance of lowest or best bid. Roll call: Commissioner Poindexter-yes, Commissioner Payton-yes, Commissioner Kendrick-yes. Motion carried.

A motion was made by Commissioner Kendrick and seconded by Commissioner Payton to go into Executive Session pursuant to Oklahoma Statues Title 25 sec. 307(B)(1) discussing the employment, hiring, appointment, promotion, demotion, disciplining or resignation of any individual salaried public officer or employee concerning Emergency Mgt. Director. Roll call: Commissioner Poindexter-yes, Commissioner Payton-yes, Commissioner Kendrick-yes. Motion carried.

A motion was made by Commissioner Poindexter and seconded by Commissioner Kendrick to return to Regular Session concerning Agenda Item 11. Discussion of Emergency Mgt. Director’s responsibilities and duties was discussed. Roll call: Commissioner Poindexter-yes, Commissioner Payton-yes, Commissioner Kendrick-yes. Motion carried.

New Business- Judith Read asked for copies of Shundi Road Easement in the City of Grove. Comm. Poindexter stated he would draft a letter with the easement legal regarding Shundi Rd. Roll call: Commissioner Poindexter-yes, Commissioner Kendrick-yes. Motion carried.

PUBLIC COMMENT: None submitted.

There being no further business to discuss, the meeting was recessed.

ATTEST:

BRUCE POINDEXTER, Chairman

CAROL FORTNER

Delaware County Clerk HOWARD PAYTON, Member

DAVE KENDRICK, Member