Delaware County Commissioners Minutes 12/17/07

DELAWARE COUNTY COMMISSIONERS MEETING

December 31, 2007

The Board of County Commissioners of Delaware County, Oklahoma, met in Regular Session on December 31, 2007 at 9:00 A.M. Agenda was posted December 26, 2007 at 4:00 P.M. on east entrance door. This meeting was recessed at 2:00 P.M.

Members of the Board present were Commissioner Dave Kendrick-Chairman, Commissioner Ken Crowder-Member and Commissioner Billy Cornell-Member. Board of Delaware County Commissioners is hereby authorized to take action on the following items:

AGENDA #1-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to approve the agenda as posted. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #2-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve minutes of Regular Meeting of 12/17/07. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #3-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve payment of all claims as presented to the Board of Commissioners by the County Clerk-Carol Fortner as follows:

2007-2008 COUNTY HEALTH: 158, Oklahoma State Dept. Of Health, 239428.52, Personal Services; 159, Nichols, Jane Ann, 150.35, ; 160, State Termite & Pest, 35.00, Service; 161, Moore Medical LLC, 334.27, Supplies; 162, Electric By Miller Inc., 251.88, Repairs; 163, Pitney Bowes Inc., 780.00, Rent. Solid Waste Cash Fund: 828, Grove Muffler & Auto Care Inc, 96.46, Supplies; 829, Cintas First Aid & Safety, 26.29, Utilities; 830, Lowe S, 426.47, Blanket; 831, Hometown Bottled Water Service, 47.50, Blanket; 832, Cintas Uniforms, 430.96, Blanket; 833, Airgas Mid-South Inc., 27.05, Blanket; 834, Airgas Mid-South Inc., 26.50, Blanket; 835, Stephens Auto Inc (Napa), 845.92, Equip; 836, Stephens Auto Inc (Napa), 1515.91, Blanket; 837, Pike Pass, 693.67, Pike Pass; 838, Alltel, 233.14, Service; 839, REC/NE Okla Electric Coop, 561.00, Service; 840, Courtyard Printing, 1364.18. HIGHWAY: 1466, Virginia Vardeman, 50.00, Parts; 1467, Edwards Canvas Inc., 120.95, Supplies; 1468, Tulsa New Holland Inc., 74.88, Misc; 1469, Keystone Equipment Co., 880.92, Parts; 1470, Longan Construction, 677.00, HMHL 1471, Cintas First Aid & Safety, 25.64, Supplies; 1472, Harrison S Tire Center Inc., 10.00, Repairs; 1473, Warren Cat, 2537.40, Supplies; 1474, Quill Corporation, 201.29, Supplies; 1475, OCI, 175.74, Supplies; 1476, Grand Rental Station, 62.79, Supplies; 1477, Shipley Motor Equipment Co., 1740.86, Parts; 1478, Jim Woods Mkt., 2720.86, Fuel; 1479, Stewart, Mary, 100.00, Equip; 1480, Curtiss Tate Tires And Service, 27.98, Repairs; 1481, Green Country Farm & Home, 61.00, Supplies; 1482, Kerry S Paint & Body, 249.00, Parts; 1483, Wallis Lubricants Llc, 271.28, Supplies; 1484, Lindly’s Inc., 228.16, Supplies; 1485, Lindly’s Inc., 34.00, Parts; 1486, Oklahoma Feed & Farm Supply, 146.25, Supplies; 1487, Jim Woods Mkt., 4376.84, Fuel; 1488, Wolfmasters Auto Glass Ptn, 400.00, Parts; 1489, Jim Woods Mkt., 5175.50, Fuel; 1490, Cintas First Aid & Safety, 104.80, Supplies; 1491, Wallis Lubricants Llc, 501.88, Supplies; 1492, AEP, Public Service Co. Of Okla., 393.41, Service; 1493, Lindly’s Inc., 900.11, Equip; 1494, Ark Valley Petroleum, 1312.22, Fuel; 1495, Interstate Battery, 447.75, Supplies; 1496, Alltel, 77.06, Service; 1497, ODOT, 2608.48, Lease/Pur; 1498, Grand Savings Bank, 3705.27, Lease/Pur. COMMUNITY CENTER CASH: 8, Floors-N-More, 425.00, Blanket. LIEN FEE: 11, Cooler Smart, 15.00, Rent. SSF: 516, Delaware County Journal, 26.65, Public Auction; 517, Wal-Mart-Exception Processing, 39.87, Service; 518, Shell Fleet Plus, 1299.04, Blanket; 519, Oklahoma Dept. Of Public Safety, 1005.00, ; 520, Graves Menu Maker, 1583.16, Supplies; 521, Sugar Creek Animal Hosp., 130.17, Service; 522, V&V Drug, 774.03, Med; 523, V&V Drug, 1063.60, Med; 524, Hometown Bottled Water Service, 10.00, Supplies; 525, Dollarhide, Leroy, 211.51, Transport; 526, Fuelman Of Oklahoma, 11579.54, Blanket; 527, Sleep Inn, 63.59, Lodging; 528, Lakeland Office Systems, 2421.94, Maint;

529, Fromeyer Sr., Robert W., 210.67, Transport; 530, V&V Drug, 988.19, Blanket; 531, Qwest Communications, 48.87, Service; 532, Puckett, Steve Allen, 28.33, Transport; 533, Hale Jr., Berlie L., 115.44, Transport; 534, Allen Canning Co., 810.50, Supplies; 535, Jay Plumbing & Electric Supply, 15.90, Supplies; 536, Pitney Bowes Inc., 55.50, Rent. DOC: 119, Bob Barker Co., 69.87, Supplies; 120, D&G Sales, 115.48, Supplies; 121, Homeland Stores Inc., 48.00, Supplies; 122, V&V Drug, 1664.83, Med; 123, Homeland Stores Inc., 30.00, Supplies; 124, Precision Dental & Dentures,

140.00, Service; 125, Graves Menu Maker, 1499.98, Supplies; 126, Homeland Stores Inc., 48.00, Supplies; 127, D&G Sales, 90.92, Supplies. RESALE: 180, Delaware County Journal, 88.69, Pub;

Mortgage Tax Cert Fee: 37, Cooler Smart, 15.00, Rent. REFUND OF CURRENT TAX: 15, County Treasurer, 1.14, Refund. E911 Cash Account: 216, Versadial Solutions, 85.00, Supplies; 217, Quill Corporation, 135.66, Supplies; 218, Tiger Direct Inc., 201.45, Supplies; 219, Hometown Bottled Water Service, 47.00, Blanket; 220, Wal-Mart-Exception Processing, 229.85, Blanket; 221, Versadial Solutions, 4495.00, ; 222, Tiger Direct Inc., 303.60, Equip. FIRE DEPARTMENT SALES TAX: 365, AT&T, 58.52, Service; 366, Emergency Medical Products, 140.40, Blanket; 367, Harold S Auto Parts (Napa), 25.48, Blanket; 368, MFA Propane A92, 159.50, Supplies; 369, W S Darley & Co., 1765.01, Supplies; 370, Kenco Fire Equipment, 828.00, Equip; 371, Monogramming Depot, 686.11, ; 372, REC/NE Okla Electric Coop, 98.38, Service; 373, AT&T, 41.26, Service; 374, First National Bank, 6627.23, Lease/Pur; 375, County Clerk, 850.00, Pledge; 376, Grand Savings Bank, 1734.59, Lease/Pur; 377, REC/NE Okla Electric Coop, 80.00, Service; 378, AT&T Mobility, 55.14, Service; 379, Tiff City Store, 126.47, Blanket; 380, Wal-Mart-Exception Processing, 84.03, Blanket; 381, Rec-Tec, 1120.00, Equip; 382, New-Mac Electric, 27.96, Service; 383, REC/NE Okla Electric Coop, 151.00, Service; 384, Aaa Fire Safety, 1505.00, Equip; Records Management/Preservation: 48, Kellpro Inc., 103.20, Service. SHERIFF SPECIAL FORTFEITURE ACCOUNT: 5, Adesa Tulsa, 17720.00, Public Auction. GENERAL: 2037, Soltow Business Supply, 45.82, Supplies; 2038, Pitney Bowes Inc., 2481.00, Lease; 2039, U.S. Postmaster, 96.00, Rent; 2040, AT&T, 120.83, Service; 2041, MCI-Mega Preferred, 50.83, Service; 2042, Pitney Bowes Inc., 333.00, Lease; 2043, Soltow Business Supply, 21.32, Supplies; 2044, Cartridge World, 170.00, Supplies; 2045, Soltow Business Supply, 299.00, Supplies; 2046, Fuller Roofing, 807.00, Repairs; 2047, Grand Lake Glass, 148.80, Repairs; 2048, Hometown Bottled Water Service, 17.00, Blanket; 2049, Hutchison Heating & Air Inc., 666.00, Blanket; 2050, Floors-N-More, 3325.00, Blanket; 2051, Delaware County Journal, 1251.75, Blanket;

2052, City Of Jay, 500.00, Rent; 2053, Pitney Bowes Inc., 270.00, Lease; 2054, Election Board Depository Acct, 126.00, Election; 2055, The Grove Sun Daily, 84.00, Service; 2056, Us Postal Service, 50.00, Service; 2057, Delaware County Dist #2, 618.51, Fuel; 2058, Alltel, 114.43, Service.

AGENDA #4-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to receive and file monthly reports from county offices as follows: None were submitted at this time. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #5-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to receive/file/discuss any reports from engineers for Delaware County road projects. Amendments were made to the bridge resolution. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #6-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to accept the lowest bid on Janitorial Services for Courthouse offices, Election Board offices and Community Center as follows: Floors-N-More (Plan A) $3900.00 per month. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #7-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to accept the best bid for Cleaning supplies and paper products for the courthouse offices as follows: 4-State Maintenance. Lowest bid was not accepted; however, the items most used by the County was taken into consideration and bid was awarded with this reasoning. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #8-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to accept bids on six month road materials/supplies/tire recapping for Delaware Co. See attached list. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #9-The motion to receive and forward to insurance company Notice of Tort Claim from the Delaware Co. Sheriff’s Dept. was tabled for one(1) week 01/ 07/08 due to lack of paperwork. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #10-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to receive and forward to insurance company Notice of Tort Claim from the Delaware Co. Sheriff’s Dept. from Terry Maupin. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #11-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to receive and forward to insurance company of Notice of Tort Claim from REC for broken pole in Dist. #1. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #12-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve application for right-of-way across tribal land in connection with the Daytown-Drycreek project. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #13-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve of Resolution for the Grand Lake Public Works Authority to enter into a loan with the Bank of Oklahoma-Bartlesville for an amount of $5000,000.00 to install water holding tank at its facility on Monkey Island and waive any requirements for public bid for financing services. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #14-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to accept the bid on Security Equipment for the Delaware Co. Courthouse/Sheriff’s Dept. as follows: Direct Communications$26,990.00 as lowest bid. This item was tabled for 2 weeks due to no claim received. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #15-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve of transfer of equipment from Emergency Mgt. to Delaware Co. E-911 as follows: 1-Chevy 1985 support Truck. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #16-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to approve renewal of contract between the Town of Bernice and the Delaware Co. Sheriff Dept. for three (3) officers for Police Service coverage. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #17-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve entering into contract agreement with OU and the Delaware Co. Assessor’s office to provide conversion of files-GIS Cadastral Dataset. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #18-The motion to discuss prioritizing sponsorship of CDBG Grants for 2008 was tabled for two (2) weeks-Jan. 14, 2008 for further information. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #19-The motion to approve sponsorship of CDBG Grant for the Tia Juana Fire Dept. was tabled for 2 weeks-Jan. 14, 2008 for further information. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #20-A motion was made by Commissioner Cornell and seconded by Commissioner Crowder to approve Borrow Permit Agreement between Joe Dearrington and Dist. #2. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #21-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to approve set up of Highway Cash for January 2008 as follows: T-1 $110,000.00; T-2 $62,447.90, T-2-A $600.00, T-2-B $22,878.98 for a total of $195,926.88. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #22-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve all blanket purchase orders for the month of January 2008 as follows: DIST. 1: Cintas Uniforms-$500.00; Katner Mills-$800.00; O’Reilly’s Auto-$800.00; Lowes-$300.0; Sisco TrueValue-$500.00; APAC-$10,000.00. DIST. #2: Lindly’s 200.00; Jay Plumbing-$200.00; O’Reilly’s Auto-$200.00; Cintas-$500.00; TH Rogers-$400.00; Stephens (NAPA)-$2000.00. DIST. 3: Kansas Auto-$1000.00; Kansas Bldg. Supply-$300.00; Cintas-$700.00; Hometown Bott. Water-$25.00; Airgas MidSouth-$200.00; Baker’s Five Acres-$500.00; Stephens Auto-$400.00. GEN 20-D: Hometown Bott. Water-$50.00; Delaware Co. Journal-$1500.00; Floors-N-More-$3325.00; All Pro Lawn Care-$700.00; Hutchison Heat & Air-$500.00; Jay Plumbing-$500.00; Blevins Pest-$50.00; Tim’s Electric-$500.00. CCC: All Pro Lawn care-$500.00; Hutchison Heat & Air-$500.00; Jay Plumbing-$500.00; Floors-N-More-$425.00. SOLID WASTE: Airgas MidSouth-$200.00; Blevins Pest control-$25.00; Cintas uniforms-$900.00; Hometown Bott. Water-$150.00; Katner Mills Motor-$1000.00; Lowes-$1000.00; Shipley Motor-$3000.00; Stephens Auto-$3000.00. LIEN FEE: Walmart-$200.00. SHERIFF’S DEPT.: Shell Fleet Plus-$800.00; Fuelman-$13,000.00; Walmrt-$1000.00; V&V Drug-$1000.00; Hopper Medical Clinic-$1000.00; Diamond Pharmaceuticals-$1000.00. ASSESSOR’S DEPT.: Hometown Bott. Water-$100.00; Walmart-$200.00; Lowes-$200.00. E-911: Hometown Bott. Water-$100.00; Auto Lube Express-$100.00; TH Rogers-$200.00; Walmart-$300.00; Jay Plumbing-$100.00. CO. HEALTH DEPT.: Walmart-$300.00; Mease Med. Clinic-$300.00. DCUFRF: Walmart-$250.00. BUTLER FD: O’Reilly’s Auto-$500.00; Katner Mills-$500.00; Lowes-$500.00; Walmart-$500.00. COWSKIN FD: Lowes-$500.00; O’Reillys Auto-$200.00; Sisco True Value-$100.00; Ark Valley-$500.00; Ottawa Co. Farm-$1000.00; Mill Creek Lumber-$100.00. EUCHA FD: Allen’s Texaco-$700.00. FLINT RIDGE FD: Autozone-$250.00; Kansas Auto-$100.00; Kansas Bldg. Supply-$75.00; Anderson’s-$600.00; Twisters-$150.00. HICKORY GROVE FD: O’Reilly’s Auto-$350.00; Lowes-$1000.00. KANSA S FD: Bo’s Convenience Store-$500.00; Kansas Bldg. Supply-$500.00; O’Reilly’s Auto-$500.00. KENWOOD FD: O’Reilly’s Auto-$300.00; Emergency Med. Prod.-$150.00. LEACH FD: Springplace Country Store-$500.00; Kansas Bldg. Supply-$700.00. OAKS FD: Walmart-$250.00; Springplace Country Store-$500.00. TIA JUANA FD: Lakewood Ace Hardware-$250.00; Harold’s Auto-$250.00; Langley Home Center-$250.00. TIFF CITY FD: O’Reilly Auto-$500.00; Tiff City Store-$300.00. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #23- New business-None submitted.

AGENDA #24- PUBLIC COMMENTS

There being no further business to discuss, the meeting was recessed.

ATTEST:

DAVE KENDRICK-Chairman

CAROL FORTNER

Delaware County Clerk BILLY CORNELL-Member

KEN CROWDER-Member