Delaware County Commissioners Minutes 01/28/08

DELAWARE COUNTY COMMISSIONERS MEETING

January 28, 2008

The Board of County Commissioners of Delaware County, Oklahoma, met in Special Session on January 28, 2008 at 10:40A.M. Agenda was posted January 23, 2008 at 4:00 P.M. on east entrance door. This meeting was recessed at 1:35 P.M.

Members of the Board present were Commissioner Ken Crowder -Chairman, Commissioner Dave Kendrick-Member and Commissioner Billy Cornell-Member. Board of Delaware County Commissioners is hereby authorized to take action on the following items:

AGENDA #1-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve the agenda as posted. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #2-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve minutes of Regular Meeting of 1/22/08 and Special Meeting of 1/23/08. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #3-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve payment of all claims as presented to the Board of Commissioners by the County Clerk-Carol Fortner as follows:

2007-2008 COUNTY HEALTH: 197, Lakeland Office Systems, 136.00, Lease; 198, RRR Cleaning, 235.48, Service; 199, AT&T Mobility, 98.89, Service; 200, Henry Kraft Inc., 102.76, Supplies.

SOLID WASTE : 971, Vanover Metal Blds. Sales, 298.00, Supplies; 972, Jim Woods Mkt., 5519.01, Fuel; 973, Shipley Motor Equipment Co., 149.95, Parts; 974, Shipley Motor Equipment Co., 1667.27, Parts; 975, Mayes County Petroleum, 1916.46, Supplies; 976, Shipley Motor Equipment Co., 1347.10, Blanket; 977, Jessie James Tire Inc., 97.80, ; 978, Turner & Associates Plc, 3000.00, Prof Services; 979, AT&T Mobility, 60.85, Service; 980, Alltel, 237.71, Service; 981, At&T Mobility, 62.65, Service; 982, Century Tel, 72.72, Service; 983, Lindly’s Inc., 60.45, Supplies; 984, Mayes County Petroleum, 582.00, Supplies; 985, Cintas First Aid & Safety, 53.80, Supplies; 986, Jay Plumbing & Electric Supply, 19.55, ; 987, Grand Savings Bank, 5199.54, Lease/Pur. HIGHWAY: 1726, Hopper Md, Robert W, 27.00, Physical; 1727, Zena Small Engine Repair, 34.00, Service; 1728, Aep, Public

Service Co. Of Okla., 542.86, Service; 1729, Alltel, 58.33, Service; 1730, At&T Mobility, 86.64, Service; 1731, CenturyTel, 95.70, Service. CCC: 15, Floors-N-More, 425.00, Blanket. SSF: 628, Hopper Md, Robert W, 27.00, Physical; 629, Fromeyer Sr., Robert W., 10.15, Transport; 630, Stephens Auto Inc (Napa), 76.94, Repairs; 631, Stephens Auto Inc (Napa), 149.00, ; 632, Kauffman, Richard, 17.55, Transport; 633, OfficeDepot, 187.92, Supplies; 634, Harrison S Tire Center Inc., 8.00, Repairs; 635, Shell Fleet Plus, 655.74, Blanket; 636, Qwest Communications, 22.86, Service; 637, Dar-Lynn Embroidery, 80.00, Service; 638, Kansas Lube & Tire, 127.90, Service; 639, Hopper Md, Robert W, 27.00, Service; 640, Auto Lube Express, 379.36, ; 641, Kansas Lube & Tire, 35.95,

Service. DOC: 143, Graves Menu Maker, 135.12, Supplies; 144, Homeland Stores Inc., 36.00, Supplies; 145, Graves Menu Maker, 2088.09, Supplies; 146, Homeland Stores Inc., 24.00, ; 147, V&V Drug, 1020.83, Med; 148, Homeland Stores Inc., 48.00, Supplies. MTCF: 43, Delaware County Journal, 18.00, Subscription; 44, Coda, Karen Mueggenborg, 145.00, Reg. COMM. CASH: 2, Del Co Rural Water Dist #1, 1000.00, Refund. E911: 265, At&T, 1190.00, Service; 266, Oci, 756.00, Signs; 267, Turner & Associates Plc, 2500.00, Prof Services; 268, Tiger Direct Inc., 164.71, Equip;

Fire Department Sales Tax: 444, AT&T, 138.13, Service; 445, Lindly S Inc., 999.60, Supplies; 446, Rec/Ne Okla Electric Coop, 154.00, Service; 447, Rec/Ne Okla Electric Coop, 115.54, Service; 448, Mayes County Propane, 645.00, Supplies; 449, Kenwood Water District, 13.00, Service; 450, Department Of Central Services, 259.00, Insurance; 451, Grand Savings Bank, 1538.86, Lease; 452, AEP, Public Service Co. Of Okla., 73.97, Utilities; 453, SBA Steel Inc., 94.89, Rent; 454, Allied Waste Service LLC, 62.73, Service; 455, Rec/Ne Okla Electric Coop, 396.30, Service; 456, GMSA, 137.20, Utilities; 457, Allegiance Communications, 79.95, Service; 458, Ark Valley Petroleum, 241.62, Blanket; 459, Jim Woods Mkt., 659.39, Fuel; 460, Sisco True-Value Hardware, 14.85, Blanket; 461, Midwest Propane, 1632.00, Blanket; 462, Rec-Tec, 40.00, Supplies; 463, Midwest Propane, 877.50, Blanket; 464, Midwest Propane, 999.81, Blanket; 465, Sisco True-Value Hardware, 24.75, Blanket;

Delaware Court User Fee Revolving Fund: 27, Metal Fab Trophy Shop, 15.37, Supplies; 28, Alltel, 117.54, Service. GENERAL: 2364, CPIO Computer Systems Inc., 300.00, Parts; 2365, Soltow Business Supply, 136.60, Supplies; 2366, Headset Direct Inc., 42.95, Supplies; 2367, OSU Coop. Extension Service, 2260.00, Personal Services; 2368, Ousley, Dian R., 61.11, Travel; 2369, Denney, Barbara A, 936.77, Travel; 2370, Coda, Karen Mueggenborg, 90.00, Reg; 2371, Mci-Mega Preferred, 47.37, Service; 2372, Soltow Business Supply, 192.24, Supplies; 2373, Delaware County Journal, 18.00, ; 2374, AT&T Mobility, 35.21, ; 2375, Rec/Ne Okla Electric Coop, 37.00, ; 2376, Cintas First Aid & Safety, 46.26, Supplies; 2377, Floors-N-More, 3250.00, Blanket; 2378, Kendrick, Donna, 31.31, Travel; 2379, Quill Corporation, 95.25, Supplies. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #4-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to receive and file monthly reports from county offices as follows: None were received. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #5-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to receive/file/discuss any reports from engineers for Delaware County road projects. None at this time. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #6-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to discuss utilization of Grand Lake Public Works for renovation of Grandwood Project. Item has been removed from the agenda until further notice. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #7-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve signing of 324A Claim requesting payment of engineering services to Rose & McCrary, PC in the amount of $9,500.00 for a bridge replacement (#18). Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #8-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve transfer of funds for the Butler Fire Dept. from FD-BT-3 (CO) $400.00 into FD-BT-1-C (travel). Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #9-A Motion was made by Commissioner Kendrick and seconded by Commissioner Cornell approve designation of officers for the Oaks Fire Dept. as follows: Requisitioning Officers: Vince Osburn and Chad Strong; Receiving Officer: Melvin Bloom; Inventory Officer: Danny Russell. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #10-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve all blanket purchase orders for the month of February 2008 as follows: DIST. #1: Cintas Uniforms-$500.00; Katner Mills-$800.00; O’Reilly Auto-$800.00; Lowes-$500.00; Sisco True Value-$300.00; APAC-$10,000.00. DIST. 2: Lindlys-$200.00; Jay Plumbing-$200.00; O’Reilly Auto-$200.00; Cintas-$500.00; TH Rogers-$400.00; Stephens Auto-$2000.00. DIST. #3: Kansas Auto-$1000.00; Kansas Bldg. Supply-$300.00; Cintas-$700.00; Hometown Bott. Water-$25.00; Airgas Mid South-$200.00; Bakers Five Acres-$500.00; Stephens Auto-$400.00. CO. CLERK: Walmart-$200.00. SOLID WASTE: Airgas MidSouth-$200.00; Blevins Pest Control-$25.00; Cintas-$900.00; Hometown Bott. Water-$150.00; Katner Mills-$1000.00; Lowes-$1000.00; Shipley Motor-$3000.00; Stephens Auto-$3000.00. CO. SHERIFF: Shell Fleet Plus-$800.00; Fuelman-$13,000.00; Walmart-$1000.00; V&V Drug-$1000.00; Dr. Hopper-$1000.00; Theresa Minor,PA-$800.00. ASSESSOR DEPT.: Hometown Bott. Water-$100.00; Walmart-$200.00; Lowes-$200.00. E-911: Hometown Bott. Water-$100.00; Auto Lube Express-$100.00; TH Rogers-$200.00; Walmart-$300.00; Jay Plumbing-$100.00. CO. HEALTH DEPT.: Walmart-$300.00; Mease Medical-$300.00. DRUG COURT: Walmart-$250.00. GEN. 20D: Hometown Bott. Water-$50.00; Delaware Co. Journal-$1500.00; Floors N More-$3550.00; All Pro Lawn Care-$700.00; Hutchison Heat & Air-$500.00; Jay Plumbing-$500.00; Blevins Pest-$50.00; Tim’s Electric-$500.00. CCC: All Pro Lawn Care-$500.00; Hutchison Heat & Air-$500.00; Jay Plumbing-$500.00; Floors N More-$425.00. BUTLER FD: O’Reilly Auto-$500.00; Katner Mills-$500.00; Lowes-$500.00; Walmart-$500.00. COWSKIN FD: Lowes-$500.00; O’REillys Auto-$200.00; Sisco True Value-$100.00; Ark Valley-$500.00; Midwest Propane-$1000.00; Mill Creek Lumber-$100.00. EUCHA FD: Allen’s Texaco-$ 700.00. FLINT RIDGE FD: AutoZone-$250.00; Kansas Auto-$100.00; Kansas Bldg. Supply-$75.00; Anderson’s-$600.00; Twister’s-150.00. HICKORY GROVE FD: O’Reilly Auto-$350.00; Lowes-$1000.00. KANSAS FD-Bo’s Conv. Store-$500.00; Kansas Bldg. Supply-$500.00; O’Reilly Auto-$500.00. KENWOOD FD: O’Reilly Auto-$300.00; Emergency Med. Prods.-$150.00. LEACH FD: Springplace Country Store-$500.00; Kansas Bldg. Supply-$700.00. OAKS FD: Walmart-$250.00; Springplace Country Store-$500.00. TIAJUANA FD: Lakewood Ace Hardware-$250.00; Harold’s Auto-$250.00; Langley Home Center-$250.00. TIFF CITY FD: O’Reilly Auto-$500.00; Tiff City Store-$300.00.

Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #11-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve of set up of Highway Cash for the month of February 2008 as follows: T-1 $112,778.64; T-2 $52,112.54; T-2-A $600.00; T-2-B $22,878.98. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #12-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to open and review all bids submitted on striping of roads for a 6-month period with possible acceptance. Bids were received as follows: Time Striping-plastic/.32 & paint/.08; and Anderson Striping-no bid on plastic/paint-.65. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #13-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve refund of bond posted by the Rural Water Dist. #1 for road bore across county roadway in Sec. 18, Twp. 22N, Rng. 23E in the amount of $1000.00. Bore has been inspected by Commissioner and approved. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #14-A motion was made by Commissioner Cornell and seconded by Commissioner Crowder to set date of February 19^th, 2008 9:00AM in the County Commissioner’s meeting room for a public hearing concerning a community development block grant application for the TiaJuana FD. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #15-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve of resolution concerning designation of speed limit on Rattlesnake Road (445 Rd.) as 35 MPH. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #16-The motion to approve a lease purchase contract between Leach FD and Chief Fire & Safety was tabled for two weeks 2-11-08 for further information.

AGENDA #17-A motion was made Commissioner Crowder and seconded by Commissioner Kendrick to advertise for sealed bids on a Skid Unit/Apparatus for the Bernice FD. Bids will be opened and reviewed in regular meeting dated 2/19/08 at 9:00AM in the Commissioners meeting room Jay, OK. Bids will be received no later than 2/15/08 at 4:00PM in the County Clerk’s office Jay, OK. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #18-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to discuss action regarding request to close abandoned section line located between sec. 17 & 18-24-24 with Jot Hartley and landowner Mr. Mark Henry. Public Hearing date was set for Feb. 11, 2008 during Commissioner’s meeting. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #19-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve of bid on properties not sold at June 2007 Tax Resale to Kate Beck in the amount of $8100.00 for lots as attached legal description states. Bid from Kate Beck was accepted for resale lots. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #20-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve of transfer of funds within the County General as follows: From 20-H retirement-$3,569.22 to 08-A $1701.49; to 04-A $97.50; to 10-A $1770.23. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #21-A motion was made by Commissioner Cornell and seconded by Commissioner Crowder to approve of designation of officers for the Delaware Co. Emergency Dispatch 93-A as follows: Requisitioning officer-Jay Blackfox. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

PUBLIC COMMENTS/Commissioner Crowder announced that there would be a Jail Authority group set up at the Jay Community Center all this week of Jan. 28- Feb. 1, 2008 for financial, design and planning for the Delaware Co. Jail. This will be open to the Public. Ideas are welcome. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

There being no further business to discuss, the meeting was recessed.

ATTEST:

KEN CROWDER -Chairman

CAROL FORTNER

Delaware County Clerk BILLY CORNELL-Member

DAVE KENDRICK -Member