Delaware County Commissioners Minutes 02/19/08

DELAWARE COUNTY COMMISSIONERS MEETING

February 19, 2008

The Board of County Commissioners of Delaware County, Oklahoma, met in Regular Session on February 19, 2008 at 9:00A.M. Agenda was posted February 15, 2008 at 4:00 P.M. on east entrance door. This meeting was recessed at 2:00 P.M.

Members of the Board present were Commissioner Ken Crowder –Chairman, Commissioner Billy Cornell-Member and Commissioner Dave Kendrick-Member. Board of Delaware County Commissioners are hereby authorized to take action on the following items:

AGENDA #1-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve the agenda as posted. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #2-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve minutes of Regular Meeting of 2/11/08. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #3-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve payment of all claims as presented to the Board of Commissioners by the County Clerk-Carol Fortner as follows:

2007-2008 County Health: 216, Larmon, Brandi, 121.25, Travel; 217, Sheraton, 560.00, Lodging; 218, Larmon, Marsha, 161.60, Travel; 219, Callihan, Mandy, 308.21, Travel; 220, Haynes, Jana, 119.34, Travel; 221, Green, Jennifer, 233.70, Travel; 222, Secretary Of State, 25.00, Notary; 223, Verizon/Mci, 163.54, Service; 224, Rrr Cleaning, 235.48, Janitorial Service; 225, Hutchison Heating & Air Inc., 185.00, Service; 226, Quill Corporation, 657.02, Supplies. SOLID WASTE: 1044, Cintas Uniforms, 538.75, Blanket; 1045, Hometown Bottled Water Service, 75.50, Blanket; 1046,

A&C Fire Extinguisher Inc., 335.60, ; 1047, Rec-Tec, 15.00, ; 1048, Katner Mills (Napa), 551.56, Blanket; 1049, Jim Woods Mkt., 4980.57, Fuel; 1050, AT&T, 55.97, Service; 1051, AT&T, 219.91, Service; 1052, Frosty S Glass Inc., 33.00, Service; 1053, Stephens Auto Inc (Napa), 1296.29, Blanket; 1054, Accu-Screen Inc., 252.06, Testing; 1055, Pike Pass, 600.85, Pike Pass; 1056, Airgas Mid-South Inc., 27.67, Blanket. HIGHWAY: 1905, Airgas Mid-South Inc., 51.66, Blanket; 1906, Kansas Building Supply Inc., 120.77, ; 1907, Crosby Md, Tom R., 86.00, Service; 1908, Tulsa New Holland Inc., 61.85, ; 1909, Curtiss Tate Tires And Service, 25.00, Service; 1910, Accu-Screen Inc., 150.00, Testing; 1911, Accu-Screen Inc., 275.00, Testing; 1912, Accu-Screen Inc., 50.00, Testing; 1913, Truk-Quip Inc., 165.86, Parts; 1914, Cintas Uniforms, 1829.75, Supplies; 1915, Crosby Md, Tom R., 86.00, Service; 1916, Jim Woods Mkt., 2298.71, Fuel; 1917, Accu-Screen Inc., 25.00, Testing; 1918, Apac - Oklahoma Inc., 9930.82, Blanket; 1919, Jim Woods Mkt., 1926.98, Fuel; 1920, Blaylock Diesel Service Inc., 750.00, ; 1921, Wal-Mart-Exception Processing, 80.79, ; 1922, Cmc Recycling, 22.80, ; 1923, Cintas Uniforms, 389.14, Blanket; 1924, Four State Maintenance Supply, 89.00, ; 1925, Warren Cat, 2442.80, ; 1926, Crank, Chad, 600.00, Rock; 1927, Accu-Screen Inc., 77.06, Testing; 1928, Apac - Oklahoma Inc., 1514.23, Rock; 1929, Wallis Lubricants Llc, 692.79, Supplies; 1930, Kansas Building Supply Inc., 282.84, Blanket; 1931, Stephens Auto Inc (Napa), 9.48, Blanket; 1932, Kansas Auto Parts (Napa), 670.78, Blanket; 1933, Warren Cat, 164.50, Parts; 1934, Jim Woods Mkt., 5950.02, Fuel; 1935, T & W Tires, 1927.90, Tires; 1936, Baker S Five Acres, 321.58, Blanket; 1937, At&T, 95.64, Service; 1938, ODOT, 2608.48, Lease/Pur. LIEN FEE: 14, Wal-Mart-Exception Processing, 55.52, Blanket. SSF: 675, Wal-Mart-Exception Processing, 1029.65, Blanket; 676, V&V Drug, 684.78, Med; 677, Stephens Auto Inc (Napa), 49.71, Repairs; 678, Allen Canning Co., 1494.00, ; 679, Dollarhide, Leroy, 120.93, ; 680, Bill S Radiator & Gen. Repair, 204.00, ; 681, T & W Tires, 334.96, Tires; 682, Jay Plumbing & Electric Supply, 5.89, Parts; 683, Stephens Auto Inc (Napa), 236.00, Repairs; 684, Rec-Tec, 633.50, ; 685, Bob Barker Co., 130.89, Supplies; 686, Grand Telephone Co., 141.40, Service; 687, Jay Utilities Authority, 36.28, Utilities; 688, Oklahoma Dept. Of Public Safety, 350.00, Olets; 689, Wal-Mart-Exception Processing, 156.16, Supplies; 690, Office Depot, 273.49, Supplies; 691, Wal-Mart-Exception Processing, 285.85, Supplies; 692, Stephens Auto Inc (Napa), 9.98, Parts; 693, Hometown Bottled Water Service, 10.00, Supplies. DOC: 157, Homeland Stores Inc., 48.00, ; 158, Homeland Stores Inc., 36.00, ; 159, V&V Drug, 428.14, Med; 160, V&V Drug,

310.89, Med; 161, Four State Maintenance Supply, 82.25, Supplies; 162, Homeland Stores Inc., 36.00, Supplies. RESALE: 223, Cpio Computer Systems Inc., 1100.00. MTCF: 47, Xerox Corporation, 18.26, Maint; 48, Law, Mary Jane, 275.76, Travel; 49, Duncan, Susan Carol, 47.58, Travel. RCT: 26, Sturges, Katy, 29.92, Refund; 27, Eddleman, Angeline, 167.54, Refund; 28, Eastman Jr, Wallace C., 237.22, Refund; 29, Pensco Trust Company, 23.21, Refund; 30, Colclazer, John F & Carlotta, 906.51, Refund; 31, Colclazer, John F, 914.04, Refund; 32, Sharkis, Jan, 2014.33, Refund; 33, Grand River Abstract & Title Co., 134.21, Refund; 34, Citimortgage &, 547.46, Refund; 35, Chase Home Finance, 1143.14, Refund. E911: 286, Th Rogers Lumber Co., 30.26, Blanket; 287, At&T, 402.41, Service; 288, SST-Salina Spavinaw Telephone Co., 112.20, Service; 289, Lightyear Network Solutions Llc, 16.55, Service; 290, Go Keyless, 145.95, Equip. FIRE DEPTS.: 488, Vanover Metal Blds. Sales, 50.00, Materials; 489, Grand Telephone Co., 59.46, Service; 490, Aep, Public Service Co. Of Okla., 189.34, Utilities; 491, Grand Savings Bank, 1538.86, Lease/Pur; 492, Sst, 142.08, Service; 493, Rec/Ne Okla Electric Coop, 121.67, Utilities; 494, Kenwood Water District, 12.74, Utilities; 495, Midwest Paging, 251.10, Service; 496, Springplace Country Store, 469.00, Blanket; 497, Wal-Mart-Exception Processing, 68.88, Blanket; 498, Stevenson L.P. Gas, 1039.50, Fuel; 499, Kansas Auto Parts (Napa), 97.15, Parts; 500, Kansas Building Supply Inc., 94.88, Blanket; 501, Players Connection, 201.00, ; 502, Jerry S Radio Communications, 788.00, Equip; 503, O Reilly Automotive Inc., 71.92, Blanket; 504, Lowe S, 33.76, Blanket; 505, Katner Mills (Napa), 79.28, Blanket; 506, Springplace Country Store, 130.24, Blanket; 507, O Reilly Automotive Inc., 193.45, Blanket; 508, W S Darley & Co., 2323.99, Equip; 509, Sst, 217.09, Service; 510, Prins, Todd, 103.76, Travel. Sheriff’s Grant Fund: 2, Patrol Technology, 4459.00, Equip. SSFF: 7, Patrol Technology, 588.00, Supplies; 8, Wal-Mart-Exception Processing, 262.54, Supplies. EM OP: 1, Stephens Auto Inc (Napa), 314.54, Repairs. GENERAL: 2559, Grand Lake Telecommunications, 54.95, Service; 2560, Grand Telephone Co., 206.72, Service; 2561, Lakeland Office Systems, 41.25, Maint; 2562, OSU Coop. Extension Service, 2260.00, Personal Services; 2563, Parker, Dianna L., 140.39, Travel; 2564, Ousley, Dian R., 97.14, Travel; 2565, At&T, 85.17, Service; 2566, Grand Lake Telecommunications, 54.95, Service; 2567, Grand Telephone Co., 126.73, Service; 2568, Cartridge World, 113.94, Supplies; 2569, Wal-Mart-Exception Processing, 68.57, Supplies; 2570, Culligan Of Joplin, 19.00, ; 2571, Canon Financial Services Inc., 172.90, Lease/Pur; 2572, Kirby, Loretta R., 20.07, Travel; 2573, Quality Inn Stillwater, 70.00, Lodging; 2574, Corporate Business Systems, 194.00, Supplies; 2575, Kellpro Inc., 3001.87, Prof Services; 2576, J P Cooke Co., 62.70, Office Supplies; 2577, AEP, Public Service Co. Of Okla., 30.75, Service; 2578, City Of Jay, 500.00, Rent; 2579, Rec/Ne Okla Electric Coop, 37.00, Service; 2580, Osage County Detention Center, 405.75, ; 2581, Oklahoma Juvenile Justice, 392.87, ; 2582, Craig County Detention Center, 69.81, ; 2583, AEP, Public Service Co. Of Okla., 109.68, ; 2584, Oklahoma Employment Sec. Comm., 547.39, Taxes; 2585, Butler Baptist Church, 10.00, Rent; 2586, Postage By Phone Reserve Acct, 500.00, Postage; 2587, Hometown Bottled Water Service, 10.00, Water/Rent; 2588, Affinity 4, 35.65, Service; 2589, Chad Crank Towing, 137.00, Service; 2590, Grand Telephone Co., 26.84, Service; 2591, REC/Ne Okla Electric Coop, 159.00, Service. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #4-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to receive and file monthly reports from county offices as follows: None submitted at this time. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #5-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to receive/file/discuss any reports from engineers for Delaware County road/bridge projects. Tim McCrary of Rose & McCrary submitted update on CED Program funds and usage. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #6-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to open and review all bids submitted on Skid Unit/Apparatus for the Bernice Fire Dept. Bids received are as follows: Chief Fire & Safety-$25,654.00; 1^st Due Emergency Response Solutions-$23,882.00; Neel Fire Protection-$29,679.00; Blanchat Mfg.-$24,846.00 & $26,926.00. Acceptance of bid has been tabled for further review for one (1) week 2-25-08. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #7-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to accept best bid for lease purchase of a Motor Grader for Dist. #3 as follows: Keystone Equipment-$171,184.00. Explanation on bid record reads as: Lowest bid was not accepted due to not knowing the brands of machinery bid. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #8-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve signing purchase contract on lease purchase of Motor Grader for Dist. #3. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #9-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to receive and answer Notice of Violation Investigation of Complaint #2008-10 from the Oklahoma State Dept. of Health-Jail Div. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #10-The motion to approve refund of bond to Gene Allen for road cut near Mt. Herman Church was tabled for one (1) week 2-25-08 for further review. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #11-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve pledge of financial support for Delaware Co. Clerk’s office by West Siloam Springs Fire Dept. for FY 2007-2008 Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #12-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve of resolution declaring the following priority project for the 6^th CIRB Program year 2013 as the #67-Saline Creek Bridge in Dist. #3 (90 ft. in length). Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #13-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve platting of new subdivision known as “Grand Prairie” located in section 33-25-24. All roads will be privately maintained. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #14-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to advertise for sealed bids on inside finish work on new county barn in Dist. #1. Bids will be opened and reviewed for possible acceptance in regular Commissioner’s meeting of 3/10/08 at 9:00 AM. Bids will be accepted no later than 4:00PM on 3/7/08 in the County Clerk’s office in Jay, OK. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #15-A motion was made by Commissioner Cornell and seconded by Commissioner Crowder to approve platting of new subdivision known as “The Preserve at Grand Lake” 14 & 23-24-23. Roads to be privately maintained. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #16-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to approve refund of bond posted for road cut in sec 31-24-22 by the Ketchum Public Works Authority. Road cut was inspected and released by Commissioner-Dist. #1. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #17-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve FY 2007/2008 designated receiving, requisitioning and inventory officers for the Delaware Co. Sheriff’s Dept. as follows: Receiving Officers-Tina Clifton & Sherry Brown; Requisitioning Officers-Charlie Melton and Jay Blackfox; Inventory Officers-Robert Rowley & Larry Barnett. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #18-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to hold Public Hearing on Notice of a resolution to designate as a reserved section line located in sec. 17 & 18-24-24 by the Hendry Family. It has been shown to the Board of Commissioners that the public interest shall not be harmed by such designation. Board of Delaware County Commissioners have approved of such designation by Vote. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #19-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve of designation of officers for the Zena Fire Dept. as follows: Requisitioning Officers-Gregg Gardner & DeWayne Creason; Receiving Officers-Matt Outhier & Tim Wilson; Inventory Officers-Tracy Shaw & Tom Caswell. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #20-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to hold public hearing on TiaJuana Fire Dept. Grant application and supporting documents as presented by Tammy McKeon of Grand Gateway. All documents are in order. Application was approved by the Board of Delaware Co. Commissioners. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #21-NEW BUSINESS/No new business was submitted.

AGENDA #22-PUBLIC COMMENTS/None submitted.

There being no further business to discuss, the meeting was recessed.

ATTEST:

KEN CROWDER -Chairman

CAROL FORTNER

Delaware County Clerk BILLY CORNELL-Member

DAVE KENDRICK -Member