DELAWARE COUNTY COMMISSIONERS MEETING
March 10, 2008
The Board of County Commissioners of Delaware County, Oklahoma, met in Regular Session on March 10, 2008 at 9:05 A.M. Agenda was posted March 6, 2008 at 11:30 A.M. on east entrance door. This meeting was recessed at 2:00 P.M.
Members of the Board present were Commissioner Ken Crowder-Chairman, Commissioner Billy Cornell-Member and Commissioner Dave Kendrick-Member. Board of Delaware County Commissioners are hereby authorized to take action on the following items:
AGENDA #1-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve the agenda as posted. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #2-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve minutes of Regular Meeting of 3/3/08. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #3-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve payment of all claims as presented to the Board of Commissioners by the County Clerk-Carol Fortner as follows:
2007-2008 CO. HEALTH DEPT.: 233, Nichols, Jane Ann, 259.57, Travel; 234, Haynes, Jana, 20.20, ; 235, Hall, Kimberly, 56.56, ; 236, Butler, Tiffany, 56.56, ; 237, Jay Utilities Authority, 1467.31, ; 238, Grand Telephone Co., 240.25, Service; 239, RRR Cleaning, 277.53, ; 240, AEP, Public Service Co. Of Okla., 466.45, ; 241, Wal-Mart-Exception Processing, 97.49, Blanket; 242, Grove Sun Newspaper, 84.00, ; 243, State Termite & Pest, 35.00. SOLID WASTE: 1162, T & W Tires, 592.42, Tires; 1163, Waste Management Inc., 15800.30, Landfill; 1164, Blevins Pest & Termite Control, 25.00, Blanket; 1165, Frosty S Glass Inc., 492.34, ; 1166, Lowe S, 297.29, Blanket; 1167, Katner Mills (Napa), 531.24, Blanket; 1168, Stephens Auto Inc (Napa), 887.24, Blanket; 1169, AT&T, 64.19, Service; 1170, Mayes County Petroleum, 599.00, ; 1171, Abercrombie, John L., 490.00, Service; 1172, Mayes County Petroleum, 4961.72, Fuel. HIGHWAY: 2127, Frontier Int L Truck Inc., 40.76, Supplies; 2128, Baker S Five Acres, 227.51, Blanket; 2129, Van Keppel Co., 35.22, Parts; 2130, APAC - Oklahoma Inc., 1254.27, Hmhl; 2131, Osbourn S Automotive Store, 103.55, Service; 2132, Scott Construction Equip., 41.24, Parts; 2133, Jay Utilities Authority, 1186.03, Utilities; 2134, GMSA, 349.92, Utilities; 2135, Harrison S Tire Center Inc., 14.00, Repairs; 2136, Lindly’s Inc., 18.00, Supplies; 2137, Lindly’s Inc., 72.00, Parts; 2138, T & W Tires, 5001.58, Tires; 2139, Ozark Materials, 180.00, Supplies; 2140, Wallis Lubricants Llc, 278.44, Supplies; 2141, REC/NE Okla Electric Coop, 304.02, Service; 2142, Vermeer Great Plains Inc., 22.46, Parts; 2143, OTC, 32.50, Tag & Title; 2144, Hydraulic Specialist Inc., 964.12, Repairs; 2145, Grove Winnelson Co., 38.50, Supplies; 2146, Time Striping Inc., 4850.00, Supplies; 2147, A-1 Wrecker Service, 40.00, Service; 2148, Victor L. Phillips Co., 126.00, Parts; 2149, Longan Construction, 757.00, Hmhl; 2150, Green Country Beverage, 49.80, Supplies; 2151, Weldon Parts Joplin, 55.35, Parts; 2152, Buddy S Small Engine Repair, 109.31, Repairs; 2153, Ark Valley Petroleum, 2990.20, Fuel; 2154, Kansas Building Supply Inc., 5.27, Blanket; 2155, Cintas Uniforms, 406.74, Blanket; 2156, Kansas Auto Parts (Napa), 698.19, Blanket; 2157, TH Rogers Lumber Co., 5.99, Blanket; 2158, Stephens Auto Inc (Napa), 312.53, Blanket; 2159, Ark Valley Petroleum, 56.00, Parts; 2160, Lindly’s Inc., 70.83, Blanket; 2161, Cintas Uniforms, 168.64, Blanket; 2162, Ark Valley Petroleum, 5357.44, Fuel; 2163, Truckpro Inc., 597.36, Parts; 2164, Frontier Intl. Truck Inc., 51.74, Parts; 2165, Keystone Equipment Co., 722.00, Supplies; 2166, KCR International Trucks Inc., 58.74, ; 2167, Kcr International Trucks Inc., 132.48, Supplies; 2168, Katner Mills (Napa), 785.64, Blanket; 2169, Ark Valley Petroleum, 3572.96, Fuel; 2170, Diamond Int. Trucks Inc., 320.24, Parts; 2171, Rec-Tec, 100.00, Equip; 2172, Jim Woods Mkt., 5205.61, Fuel; 2173, AEP, Public Service Co. Of Okla., 193.01, Service; 2174, Grand Telephone Co., 97.38, Service; 2175, Grand Telephone Co., 142.41, Service;
CCC: 21, Jay Utilities Authority, 449.45, Utilities; 22, O.K. Scents, 14.00, Service; 23, All Pro Lawn Care, 300.00, Blanket; 24, AEP, Public Service Co. Of Okla., 892.94, Service. SSF: 739, Stephens Auto Inc (Napa), 479.64, Service; 740, Miner Pa, Therese, 800.00, Blanket; 741, Wal-Mart-Exception
Processing, 542.18, Blanket; 742, V&V Drug, 313.47, Blanket. DOC: 173, Four State Maintenance Supply, 97.25, Service; 174, Four State Maintenance Supply, 22.25, Supplies; 175, Homeland Stores Inc., 36.00, Supplies; 176, Precision Dental & Dentures, 313.00, Service; 177, Homeland Stores Inc.,
36.00, Supplies; 178, V&V Drug, 1159.74, Med; 179, Newton County Sheriff Dept., 45.00.
MTCF: 52, Hamby, Meagan H., 43.45, Travel; 53, Law, Mary Jane, 268.98, Travel; 54, Xerox Corporation, 18.26, Maint. RCT: 41, Suntrust, 826.03, Refund; 42, Arvest Mortgage Company, 280.50, Refund. EM CASH: 10, Alltel, 13.61, Service. E911: 319, Grand Telephone Co., 3.42, Service; 320, Sst, 376.36, Service; 321, Grand Telephone Co., 459.46, Service; 322, Ozark Telephone Co., 33.92, Service. FIRE DEPTS.: 557, Chief Supply, 829.98, Supplies; 558, Chief Supply, 2368.99, Equip; 559, Chief Supply, 611.88, Supplies; 560, Anderson S Gas & Propane, 138.72, Blanket; 561, Anderson S Gas & Propane, 194.15, Blanket; 562, Anderson S Gas & Propane, 153.45, Blanket; 563, Anderson S Gas & Propane, 249.99, Blanket; 564, Delaware County Journal, 28.20, Pub; 565, Allen S Sinclair Station, 234.00, Blanket; 566, Kansas Auto Parts (Napa), 150.00, Parts; 567, Beck S Garage, 764.59, Tires; 568, Kansas Auto Parts (Napa), 69.27, Parts; 569, Rec-Tec, 1972.00, Equip; 570, Stevenson L.P. Gas, 1247.40, ; 571, Mfa Propane, 577.50, ; 572, Twisters, 40.96, Blanket; 573, W S Darley & Co., 713.80, Equip; 574, Royal Chemical Inc., 1949.52, Supplies; 575, W S Darley & Co., 670.05, ; 576, Heiman Fire Equipment Inc., 707.85, Supplies; 577, Lab Safety Supply Inc., 301.75, Equip; 578, Kansas Auto Parts (Napa), 29.94, Blanket; 579, Twisters, 80.00, Blanket; 580, Holiday Lodge, 600.00, Lodging; 581, Pro Trucks, 1249.09, ; 582, Tulsa Engine Warehouse,
90.60, Parts; 583, Oshkosh Capital, 23334.95, Lease/Pur; 584, Richards Tire & Service Center Inc, 851.80, Tires; 585, Okla State Dept Of Agriculture, 5189.16, Equip; 586, Oklahoma Public Safety, 9767.52, ; 587, Lowe S, 43.65, Blanket; 588, O Reilly Automotive Inc., 284.92, Blanket; 589, Stevenson L.P. Gas, 1039.00, ; 590, Tulsa Engine Warehouse, 600.00, Equip; 591, Kansas Building Supply Inc., 5.60, Blanket; 592, Jones & Bartlett Publishing Co., 101.44, Supplies; 593,
Chief Supply, 332.13, Supplies; 594, Auto Zone, 159.98, Blanket. EMPG: 4, Grand Lake Telecommunications, 34.95, Service. EMOP: 2, Grand Telephone Co., 88.89, Service; 3, W S Darley & Co., 649.64, Equip. GENERAL: 2868, Share Corporation, 561.92, ; 2869, Chad Crank Towing, 35.00, ; 2870, Gall S Incorporated, 1901.77, ; 2871, Courtyard Printing, 90.00, ; 2872, Auto Lube Express, 37.97, Service; 2873, Jay Utilities Authority, 63.82, ; 2874, Grand Telephone Co., 529.66, Service; 2875, Grand Telephone Co., 141.40, ; 2876, Computer Boy, 45.00, Service; 2877, Hale Jr., Berlie L., 6.91, Transport; 2878, Grand Lake Telecommunications, 54.95, Service; 2879, Grand Telephone Co., 274.54, Service; 2880, Hasler Financial Services, 785.50, Lease; 2881, Monroe Systems For Business, 196.25, Equip; 2882, Grand Lake Telecommunications, 34.95, Service; 2883, Lakeland Office Systems, 52.13, Maint; 2884, Secretary Of State, 20.00, Notary; 2885, Kellpro Inc., 172.00, Service; 2886, American Stamp & Mkt Products, 49.63, Supplies; 2887, Grand Lake Telecommunications, 64.95, Service; 2888, Grand Telephone Co., 233.17, Service; 2889, Quill Corporation, 168.89, Supplies; 2890, Postage By Phone Reserve Acct, 1000.00, Postage; 2891, AT&T, 68.52, Service; 2892, Grand Telephone Co., 257.86, Service; 2893, Hometown Bottled Water Service, 25.00, Blanket; 2894, Wal-Mart-Exception Processing, 70.74, Blanket; 2895, Grand Lake Telecommunications, 94.95, Service; 2896, AEP, Public Service Co. Of Okla., 3202.02, Service; 2897, Grand Telephone Co., 188.30, Service; 2898, Thyssen-Krupp Elevator Corp., 254.61, Maint; 2899, Jay Utilities Authority, 5204.92, Utilities; 2900, City Of Jay, 500.00, Rent; 2901, All Pro Lawn Care, 350.00, Blanket; 2902, Blevins Pest & Termite Control, 50.00, Blanket; 2903, Grand Lake Glass, 4375.22, Repairs; 2904, Fuller Roofing, 1053.00, Repairs; 2905, Soltow Business Supply, 1590.22, Supplies; 2906, Zap Plumbing Inc., 1150.00, Service; 2907, Grand Lake Telecommunications, 34.95, Service; 2908, Grand Telephone Co., 101.24, Service. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #4-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to receive and file monthly reports from county offices as follows: Co. Assessor; Co. Treasurer and the Election Brd. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #5-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to receive/file/discuss any reports from engineers for Delaware County road/bridge projects. Spavinaw Creek Bridge meeting today at 11:00AM. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #6-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve entering into contract with USDA Natural Resources Conservation Service DSR#007-342-013 Honey Creek EWP located 4.5 miles south and 3.25 east of Grove, on E. 335 Rd. as presented by Eric Daniels-Director. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #7-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to open and review all bids received for Dist. 1 Finish work for County Barn 1. Only one (1) bid was received: Ray Roberts Construction-$39,480.00. Acceptance of Bid was tabled for one (1) week for review. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #8-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to table the motion for lowest or best bid on a new Tanker Truck for the Bernice Fire Dept. for one (1) more week 3-17-08. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #9-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve of Eucha Fire Dept. surplus property on a 1999 Ford F350. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #10-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to advertise for sealed bids on the construction of roadway known as Tribal Grounds Road (S. 660 Rd.) for Dist. #1. Bids will be opened and reviewed in meeting dated 4/28/08 at 9:00 AM in the Co. Commissioners office in Jay, OK. Bids will be received no later than 4/25/08 at 4:00PM in the Co. Clerk’s office. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #11-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve platting of new subdivision known as Grand View Estates located in 9-24-23. Roads to be private. Delaware County will not maintain roads. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #12-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to advertise for sealed bids on Extrication Tools for the Eucha Fire Dept. Bids will be opened and reviewed in meeting of 4/14/08 at 9:00 AM in the Co. Commissioner’s office in Jay, OK. Bids will be received no later than 4/11/08 at 4:00PM in the Co. Clerk’s office. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #13-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve of transfer of funds for the Eucha Fire Dept. as follows: From FD-EU-2 M&O $25000.00 to FD-EU-3 CO. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #14-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve blanket purchase order to Kansas Auto Parts for the Oaks Fire Dept. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #15-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve designation of officers for the Eucha Fire Dept as follows: Requisitioning- John Campbell & Phil King; Receiving-Cullus Buck & Roy Tanner; Inventory-Jeremy Robison. & Steven Hicks. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #16-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve of transfer of funds for the Co. Clerk’s office as follows: From- Lien Fee capital Outlay $11,000.00 to Lien Fee M&O. And From 10-A pers. services-$480.00 & 10-E capital outlay $1089.45 into 10-D M&O $1,569.45. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #17-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve of transfer of funds for the Kansas Fire Dept. as follows: FromFD-LS-2 M&O $6500.00 into FD-LS-3 CO. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #18-The motion to approve of utility permit for James Story for a road bore was tabled for one (1) week for review. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #19-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to discuss new business. Harley Buzzard from Cherokee Nation discussed the roads to be submitted for projects for funding by Cherokee Nation in all districts of Delaware Co. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #20- PUBLIC COMMENTS/None submitted.
There being no further business to discuss, the meeting was recessed.
ATTEST:
KEN CROWDER -Chairman
CAROL FORTNER
Delaware County Clerk BILLY CORNELL-Member
DAVE KENDRICK -Member