Delaware County Commissioners Minutes 03/17/08

DELAWARE COUNTY COMMISSIONERS MEETING

March 17, 2008

The Board of County Commissioners of Delaware County, Oklahoma, met in Regular Session on March 17, 2008 at 9:00 A.M. Agenda was posted March 13, 2008 at 8:32 A.M. on east entrance door. This meeting was adjourned at 2:30 P.M.

Members of the Board present were Commissioner Ken Crowder-Chairman, Commissioner Billy Cornell-Member and Commissioner Dave Kendrick-Member. Board of Delaware County Commissioners are hereby authorized to take action on the following items:

AGENDA #1-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve the agenda as posted. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #2-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve minutes of Regular Meeting of 3/10/08. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #3-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve payment of all claims as presented to the Board of Commissioners by the County Clerk-Carol Fortner as follows:

2007-2008 County Health: 244, O Dell, Roy, 735.28, Travel; 245, Waldron, Susan, 58.58, Travel; 246, Larmon, Marsha, 10.10, Travel; 247, Grove Area Cellular, 16.95, Service; 248, Verizon/MCI, 135.26, Service. SOLID WASTE: 1178, Jim Woods Mkt., 6269.80, Fuel; 1179, Cartwright Heat/Air Cond., 2400.00, Service; 1180, Shipley Motor Equipment Co., 885.12, ; 1181, Cintas Uniforms, 604.76, Blanket; 1182, REC/NE Okla Electric Coop, 829.00, Service; 1183, Waste Management Inc., 15777.64, Landfill; 1184, AT&T, 220.07, Service; 1185, AT&T, 51.84, Service. HIGHWAY: 2176, Wallis Lubricants LLC, 332.13, Supplies; 2177, Lindly’s Inc., 42.99, Supplies; 2178, Cintas Uniforms, 330.76, Blanket; 2179, Lowe S, 70.05, Blanket; 2180, Katner Mills (Napa), 374.38, Blanket; 2181, O Reilly Automotive Inc., 442.88, Blanket; 2182, Interstate Battery, 236.85, Supplies; 2183, AEP, Public Service Co. Of Okla., 63.38, Service; 2184, Zep Manufacturing Company, 102.96, Service;

2185, Holden Industries Inc., 218.80, ; 2186, Time Striping Inc., 85.00, Supplies; 2187, Edwards Canvas Inc., 74.87, Supplies; 2188, Warren Cat, 2396.80, Supplies; 2189, Atwoods Farm Store, 199.99, Supplies; 2190, Asphalt Zipper, 494.00; 2191, Stephens Auto Inc (Napa), 69.10, Parts; 2192, AT&T, 225.82, Service; 2193, AT&T, 102.90, Service; 2194, Grand Savings Bank, 1184.49, Lease/Pur; 2195, Grand Savings Bank, 3705.27, Lease/Pur; 2196, Welch State Bank, 1914.21, Lease/Pur; 2197, ODOT, 2608.48, Lease/Pur; 2198, ODOT, 6363.75, Lease/Pur; 2199, ODOT, 6103.29, Lease/Pur. LIEN FEE: 16, Wal-Mart-Exception Processing, 29.56, Blanket. DOC: 180, Bob Barker Co., 202.29, Supplies; 181, Graves Menu Maker, 1233.94, Supplies; 182, Four State Maintenance Supply, 82.25, Supplies. RESALE: 251, Delaware County Journal, 229.58, Pub; 252, CPIO Computer Systems Inc., 1100.00, Service. E911: 323, Lightyear Network Solutions LLC, 15.24, Service; 324, SST-Salina Spavinaw Telephone Co., 112.20, Service; 325, Quill Corporation, 194.24, Supplies; 326, Hometown Bottled Water Service, 52.00, Blanket; 327, Hometown Bottled Water Service, 37.00, Blanket; 328, Oci, 600.00. FIRE DEPTS.: 595, Mayes County Propane, 696.00, Fuel; 596, Rec-Tec, 170.02, ; 597, O Reilly Automotive Inc., 29.99, Blanket; 598, OSU Fire Protection Pub., 127.57, ; 599, W S Darley & Co., 934.65, ; 600, 4 B Service Center, 318.50, Repairs; 601, O Reilly Automotive Inc., 27.96, Blanket; 602, Ark Valley Petroleum, 1346.15, Fuel; 603, Best Western, 330.00, Lodging; 604, Midwest Propane, 630.00, ; 605, SST, 179.14, Service; 606, AT&T, 47.69, Service; 607, Sst, 220.48, Service; 608, REC/NE Okla Electric Coop, 171.00, Service; 609, First National Bank, 6627.23, Lease/Pur; 610, Springplace Country Store, 474.40, Blanket; 611, Kansas Auto Parts (Napa), 119.86, Parts; 612, SST, 142.84, Service; 613, REC/NE Okla Electric Coop, 140.85, Service; 614, Kenwood Water District, 13.00, Service; 615, Green Country ICF Building Supply, 9995.00, Equip; 616, Kansas Building Supply Inc., 41.08, Blanket; 617, Springplace Country Store, 291.45,

Blanket; 618, REC/NE Okla Electric Coop, 150.00, Service; 619, AT&T Mobility, 59.86, Service; 620, Bo's Convenience Store, 766.19, Blanket; 621, Bo's Convenience Store, 608.25, Blanket; 622, Sixkiller, Tracy, 850.00. SSFF: 10, Wal-Mart-Exception Processing, 199.84, Equip; 11, Wal-Mart-Exception Processing, 122.94, Supplies. EMPG: 5, Quill Corporation, 107.32, Supplies; 6, Tulsa Partners Inc., 35.00, Registration. GENERAL: 2909, Patrol Technology, 196.00, Supplies; 2910, Auto Lube Express, 8.00, Repairs; 2911, Auto Lube Express, 8.00, Service; 2912, Stephens Auto Inc (Napa), 213.92, Repairs; 2913, TH Rogers Lumber Co., 12.65, Supplies; 2914, Acco, 50.00, Registration; 2915, Acco, 50.00, Reg; 2916, OSU Coop. Extension Service, 2260.00, Personal Services; 2917, Butler, Jeremiah R., 597.85, Travel; 2918, Ousley, Dian R., 67.17, Travel; 2919, Parker, Dianna L., 12.12, Travel; 2920, Butler, Jeremiah R., 286.15, Travel; 2921, TH Rogers Lumber Co., 180.48, Supplies; 2922, Grand Lake Telecommunications, 54.95, Service; 2923, U.S. Postmaster, 175.00, Postage; 2924, AT&T, 127.73, Service; 2925, Grand Telephone Co., 180.37, Service; 2926, Bergmann, Jeffrey J., 505.00, Service; 2927, CIMC, 220.09, Supplies; 2928, Canon Financial Services Inc., 172.90, Lease/Pur; 2929, Lakeland Office Systems, 303.88, Maint; 2930, Diskette Connection, 188.14, Office Supplies; 2931, Cartridge World, 137.00, Supplies; 2932, U.S. Postmaster, 2460.00, ; 2933, Simplex Grinnell Lp, 165.50, Service; 2934, Simplex Grinnell Lp, 3348.50, Maint; 2935, Osage County Detention Center, 108.20, Juv Det; 2936, AEP, Public Service Co. Of Okla., 154.49, Service; 2937, Hometown Bottled Water Service, 5.00, Supplies; 2938, Hometown Bottled Water Service, 8.00, Supplies; 2939, Grand Telephone Co., 26.84, Service; 2940, REC/NE Okla Electric Coop, 162.00, Service. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #4-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to receive and file monthly reports from county offices as follows: Ct. Clerk, Sheriff’s Dept. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #5-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to receive/file/discuss any reports from engineers for Delaware County road/bridge projects. The Commissioners were reminded that the Spavinaw Creek Bridge meeting is tomorrow. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #6-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve entering into contract with DEQ and the Solid Waste Dept. for the purchase of a chipping machine for brush disposals. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #7-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to approve 2008 Renewal Contract for Alternatives to Detention transportations. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #8-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve transfer of file cabinet from Delaware County Health Dept. to the Delaware Co. Emergency Mgt. Dept. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #9-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve creation of new cash account for the Delaware Co.-Court Clerk to be known as “Tourism & Recreation Cash Account”. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #10-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve Attendant Care agreement with Deanna Lynn Dickerson. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #11-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to open and review all bids submitted on concrete pre-cast span bridge for Dist. #1 as follows: Only one (1) bid was received and opened from Scurlock Industries in the amount of $36,500.00. The bid from Scurlock Ind. was accepted. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #12-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to hold public hearing for Cell Towers (2) sites in Colcord-Delaware Co. pursuant to sec. 106 of the National Historic Preservation Act of 1966 for public comment. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #13-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve salvage/surplus of equipment for Dist. #2. as follows: 1990 Chevy Caprice; 1983 Ford Dump Truck; 1982 International Dump Truck; 1988 GMC Truck; 1973 Chevy flatbed Dump Truck; 1976 School Bus. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #14-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to advertise for sealed bids on a Pumper/Tanker Truck for the Jay Fire Dept. Bids will be opened and reviewed in regular meeting of May 5, 2008 at 9:00 AM in the Commissioner’s meeting room Jay, OK. Bids will be accepted no later than May 2, 2008 at 4:00PM in the Co. Clerk’s office. The decision on acceptance of bids will be during regular Commissioner’s meeting of May 27, 2008 at 9:00 AM. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #15-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to advertise for sealed bids on the selling of surplus/salvaged equipment for Dist. #2. Bids will be opened and reviewed in regular meeting dated April 14, 2008 with possible acceptance. Bids will be accepted no later than April 11, 2008 at 4:00PM in the Co. Clerk’s office Jay, OK. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #16-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to table for one (1) week 3/24/08; the motion to waive competitive bidding process on purchase of a fire truck for the Bernice Fire Dept. and to declare a state of emergency for single source item. The Commissioners were recommended by ADA Lelecas to table for one week for review of statutes. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #17-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to advertise for sealed bids on a used Tanker Truck for the Bernice Fire Dept. Bids will be opened and reviewed in regular meeting of April 21, 2008 at 9:00 AM in the Co. Commissioner’s office Jay, OK. Bid acceptance is scheduled for regular Commissioner’s meeting of April 28, 2008 at 9:00 AM. All bids submitted to purchasing agent to be no later than 4:30PM April 18^th, 2008 in the Co. Clerk’s office Jay, OK. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #18-The motion to accept bid for used Tanker Truck for the Bernice Fire Dept. was tabled until further notice. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #19-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to accept the bid from Roberts Construction on the finish work for Dist. #1 Barn as the only bid submitted; in the amount of $39,480.00. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #20-The motion to approve Utility permit for James Storey for water line in section 20-24-24. Commissioner Cornell requested this motion be tabled for one (1) week for further review 3/24/08. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #21-No New business was submitted.

AGENDA #22- PUBLIC COMMENTS/None submitted.

There being no further business to discuss, the meeting was recessed.

ATTEST:

KEN CROWDER -Chairman

CAROL FORTNER

Delaware County Clerk BILLY CORNELL-Member

DAVE KENDRICK -Member