Delaware County Commissioners Minutes 03/24/08

DELAWARE COUNTY COMMISSIONERS MEETING

March 24, 2008

The Board of County Commissioners of Delaware County, Oklahoma, met in Regular Session on March 24, 2008 at 9:07 A.M. Agenda was posted March 19, 2008 at 11:00 A.M. on east entrance door. This meeting was adjourned at 2:00 P.M.

Members of the Board present were Commissioner Ken Crowder-Chairman, Commissioner Billy Cornell-Member and Commissioner Dave Kendrick-Member. Board of Delaware County Commissioners are hereby authorized to take action on the following items:

AGENDA #1-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve the agenda as posted. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #2-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve minutes of Regular Meeting of 3/17/08. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #3-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve payment of all claims as presented to the Board of Commissioners by the County Clerk-Carol Fortner as follows:

2007-2008 County Health: 249, Nichols, Jane Ann, 185.84, Travel; 250, Moore Medical LLC, 101.33, Supplies; 251, Meredith Digital, 305.94, ; 252, AT&T Mobility, 100.43, Service; 253, Pitney Bowes Inc., 780.00, Rent. SOLID WASTE: 1237, Pike Pass, 380.21, Pike Pass; 1238, Grove Motor License Agent, 120.00, Tag & Title; 1239, Accu-Screen Inc., 77.06, Testing; 1240, Precision-Mastermade Paints, 616.80, ; 1241, Hometown Bottled Water Service, 59.00, Blanket; 1242, Cintas First Aid & Safety, 144.96, Supplies; 1243, Airgas Mid-South Inc., 26.53, Blanket; 1244, Shipley Motor Equipment Co., 2698.21, Blanket. HIGHWAY: 2272, Wheeler Metals Inc., 222.00, Supplies; 2273, AEP, Public Service Co. Of Okla., 954.11, Service; 2274, Cintas First Aid & Safety, 104.06, Supplies; 2275, Keystone Equipment Co., 88.00, Parts; 2276, Quality Recycled Air Filters, 72.00, Supplies; 2277, Victor L. Phillips Co., 147.94, Parts; 2278, APAC - Oklahoma Inc., 10334.15, Blanket; 2279, Rogers Garage And, 69.55, Parts; 2280, Keystone Equipment Co., 350.00, Parts; 2281, Wallis Lubricants LLC, 1202.10, Supplies; 2282, Wallis Lubricants LLC, 312.13, Supplies; 2283, Keystone Equipment Co., 602.96, Parts; 2284, Accu-Screen Inc., 75.00, Testing; 2285, Accu-Screen Inc., 130.50, Testing; 2286, Vanover Metal Blds. Sales, 565.00, Supplies; 2287, Cintas First Aid & Safety, 18.06, Supplies; 2288, Sisco True-Value Hardware, 199.44, Blanket; 2289, Holden Industries Inc., 246.87, Parts; 2290, Stephens Auto Inc (Napa), 34.32, Supplies; 2291, Green Country Ag & Lawn, 116.00, Parts; 2292, Jim Woods Mkt., 4702.35, Fuel; 2293, Hopper MD, Robert W, 27.00, Service; 2294, Crank, Chad, 600.00, Rock; 2295, Wheeler Metals Inc., 758.40, Supplies; 2296, Accu-Screen Inc., 75.00, Testing; 2297, AT&T Mobility, 86.64, Service; 2298, Alltel Communications LLC, 61.94, Service. LIEN FEE: 17, Kellpro Inc., 2865.85, Service. SSF: 754, Qwest Communications, 374.27, Service; 755, Dollarhide, Leroy, 190.74, Transport; 756, Fromeyer Sr., Robert W., 10.30, Transport;

Resale: 266, Pitney Bowes Inc., 2829.00, Lease. STF: 1, Teel, Ronald S., 469.22, Travel. ALT. TO DET.: 41, Sheriff Dept., 1464.05, Transport. E911: 339, CPC, 2038.50, Supplies. FIRE DEPTS.: 623, Jeff Lungren Chevrolet Inc., 522.64, Repairs; 624, Muskogee Communications Inc., 1419.00, Equip; 625, Rec-Tec, 290.00, ; 626, Wal-Mart-Exception Processing, 174.98, Blanket; 627, Stevenson L.P. Gas, 871.60, ; 628, O Reilly Automotive Inc., 17.27, Blanket; 629, Prins, Todd, 70.70, Travel; 630, Jay Plumbing & Electric Supply, 179.28, Supplies; 631, Tiff City Store, 196.40, Blanket; 632, Midwest Paging, 251.10, Service; 633, New-Mac Electric, 34.42, Service; 634, Grand Savings Bank, 1734.59, Lease/Pur; 635, Wal-Mart-Exception Processing, 78.73, Blanket; 636, Emergency Medical Products, 68.44, Supplies. DCUFRF: 34, Metal Fab Trophy Shop, 15.37, Supplies; 35, Grand Telephone Co., 33.15, Service. GENERAL: 3056, Oklahoma Dept Of Public Safety, 350.00, Olets; 3057, Pitney Bowes Inc., 333.00, Lease; 3058, MCI-Mega Preferred, 64.65, Service; 3059, Tuder, Wayne, 489.85, Reval; 3060, AT&T Mobility, 35.21, Service; 3061, Cintas First Aid & Safety, 57.52, Supplies; 3062, Rec/Ne Okla Electric Coop, 37.00, Service; 3063, Craig County Detention Center, 860.99, Juv Det; 3064, Pitney Bowes Inc., 270.00, ; 3065, Affinity 4, 17.02, Service; 3066, Worley Luginbuel Funeral Home,

200.00, Indigent Burial. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #4-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to receive and file monthly reports from county offices as follows: None were submitted. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #5-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to receive/file/discuss any reports from engineers for Delaware County road/bridge projects. Bridges in the county were discussed. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #6-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve transfer of funds for the Delaware Co. Treasurer as follows: From M&O $3.25 to Capital Outlay. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #7-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to approve signing assurances relating to real property acquisition regarding clean up of ice storm damage debris for erosion control in the following Delaware Co. areas: 26-25-24; 22-25-24; 27-25-24; 28-25-24; 29-25-24; 26-24-24; 10-23-24; 16-23-24;29-21-25; 12-21-22; 19-21-23; 28-21-23; 30-22-24 as presented by Eric Daniels of NRCS. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #8-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve county bridge and road improvements fund engineering contract on Mission Road located in sections 15,16,17,20,21,22; twp. 25 N; rng. 24 E. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #9-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve Force Account method for county road project agreement on Topsy Turnpike Rd. located in sec. 16,17,20, 21, 28, 29, 32, 33; twp. 23N; rng. 22E. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #10-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve Force Account method for county road project agreement in Mission Road located in sec. 15,16,17, 20, 21, 22; twp. 25N; rng. 24E. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #11-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve programming resolution on Mission Road located in sec. 15, 16, 17, 20, 21, 22; twp. 25N; rng. 24E. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #12-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick approve force account method for county road project agreement on Mt. Herman Road located in sec. 9, 10, 11, 14, 15, 16; twp. 22N; rng. 25E. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #13-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve of utility permit for James Storey for a water line in sec. 20-24-24. Permit has been signed and bond posted Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #14-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to amend opening dates of sealed bids on the construction of roadway known as Tribal Ground Road ( S. 660) to 4/30/08 in Special Meeting of Commissioners at 10:00 AM. This will be in conjunction with Dist. #1 Commissioner and by the Seneca Cayuga Tribe of OK Bureau of Indian Affairs. Bid invitations to be prepared and issued by BIA. Bid packets will be available in the Delaware Co. Clerk’s office in Jay, OK. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #15-The motion for consideration of a resolution declaring the intent to consider approval of a project and creation of a Tax Increment District under the Local Development Act was tabled for further review and corrected verbiage, for one week 3/31/08 as recommended by ADA Lelecas. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #16-The motion to consider a resolution finding that Enterprise Zone Qualifying Census Tracts are likely to benefit by a proposed Delaware Co. Economic Development Project was tabled for further review and corrected verbiage per recommendation of ADA Lelecas for one (1) week 3/31/08. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #17-The motion to consider a resolution approving the project cost advancement and eligibility agreement by and between Delaware Co. and Peninsula Resort & Club-Grand Lake LLC was tabled for one (1) week 3/31/08 as recommended by ADA Lelecas. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #18-The motion to waive competitive bidding process on the purchase of a fire truck for the Bernice Fire Dept. was removed from the agenda and no action was taken. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #19-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to advertise for sealed bids on the building project for the Flint Ridge Fire Dept. Bids will be opened in regular meeting of 4/28/08 at 9:00AM in the County Commissioner’s meeting room Jay, OK. Bids will be accepted in regular meeting of 5/12/08. Roll Call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #20- No New business was submitted.

AGENDA #21- PUBLIC COMMENTS/None submitted.

There being no further business to discuss, the meeting was recessed.

ATTEST:

KEN CROWDER -Chairman

CAROL FORTNER

Delaware County Clerk BILLY CORNELL-Member

DAVE KENDRICK -Member