DELAWARE COUNTY COMMISSIONERS MEETING
October 6, 2008
The Board of County Commissioners of Delaware County, Oklahoma, met in Regular Session on October 6, 2008 at 9:04 A.M. Agenda was posted October 2, 2008 at 4:20 P.M. on east entrance door. This meeting was recessed at 10:45 AM.
Members of the Board present were Chairman-Ken Crowder, Commissioner Billy Cornell-Member and Commissioner Dave Kendrick-Member. The Board of Delaware County Commissioners are hereby authorized to take action on the following items:
AGENDA #1-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve of the agenda as posted. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #2-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve minutes of Regular Meeting of 09/29/08. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #3-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve payment of all claims as presented to the Board of Commissioners by the County Clerk-Carol Fortner as follows:
2008-2009 Sheriff Commissary Profit Fund: 12, Tiger Commissary Services, 376.84, Supplies; 13, Tiger Commissary Services, 41.32, Taxes. CO. HEALTH: 95, Goins, Katie, 269.10, Travel; 96, Larmon, Marsha, 60.84, Travel; 97, Hall, Kimberly, 7.02, Travel; 98, Haynes, Jana, 40.95, ; 99, Nichols, Jane Ann, 736.86, ; 100, Sturges, Judy, 446.90, Service; 101, Jay Utilities Authority, 155.92, Utilities; 102, RRR Cleaning, 319.58, ; 103, Soltow Business Supply, 26.95, Supplies; 104, Wal-Mart-Exception Processing, 199.28, Blanket; 105, Xerox Corporation, 17.92, ; 106, Glaxo Smith Kline Financial, 860.20, ; 107, Mease Medical Clinic, 176.00, Blanket; 108, Tim S Electric Inc., 1132.47, Service; 109, Henry Kraft Inc., 51.29, Supplies; 110, AT&T Mobility, 99.20, Service; 111, Aep, Public Service Co. Of Okla., 864.38, ; 112, Pitney Bowes (PBCC), 800.00. SOLID WASTE: 399, Cintas First Aid & Safety, 72.90, ; 400, Abercrombie, John L., 105.00, Service; 401, Henry Kraft Inc., 144.18, Supplies; 402, AT&T, 63.13, Service; 403, Ark Valley Petroleum, 6598.00, Fuel; 404, Blevins Pest &
Termite Control, 25.00, Blanket; 405, Ark Valley Petroleum, 699.48, Fuel; 406, Waste Management Inc., 20457.38, Landfill. HIGHWAY: 783, Hight, Danny P., 68.49, Travel; 784, White, Sandra K., 19.31, Travel; 785, Barnwell, Bill, 4000.00, Equip; 786, GMSA, 65.06, Utilities; 787, Grand Lake Fire Safety Inc., 441.43, Service; 788, Bolt & Screw Supply, 409.99, Supplies; 789, Ark Valley Petroleum, 5092.50, Fuel; 790, Diamond Int. Trucks Inc., 151.86, Parts; 791, Warrior Of Arkansas Inc., 512.63, Supplies; 792, Stephens Auto Inc (Napa), 699.63, Supplies; 793, Longan Construction, 3551.90, Hmhl; 794, Scott Construction Equip., 330.85, Parts; 795, Grove Winnelson Co., 83.51, Supplies; 796, Cintas First Aid & Safety, 48.84, Supplies; 797, Alltel Communications LLC, 52.41, Service;
Ssf: 303, Rec-Tec, 310.00, ; 304, Quill Corporation, 99.98, Office Supplies; 305, Royal Chemical Inc., 274.46, ; 306, Auto Lube Express, 87.97, Service; 307, Fromeyer, Sharon L., 62.84, Travel; 308, Curtiss Tate Tires And Service, 72.08, Repairs; 309, Curtiss Tate Tires And Service, 50.90, ; 310, Fromeyer Sr., Robert W., 115.34, Transport; 311, Metal Masters/A-1 Wrecker, 2304.52, ; 312, Auto Lube Express, 10.00, Repairs; 313, Th Rogers Lumber Co., 19.98, Supplies; 314, Auto Lube Express, 10.00, Repairs; 315, Auto Lube Express, 10.00, Repairs; 316, Professional Forms & Supplies Inc., 135.66, ; 317, Auto Battery & Electric, 82.53, Repairs; 318, Kansas Lube & Tire, 35.95, Repairs; 319, Auto Lube Express, 28.99, Service. DOC: 47, V&V Drug, 1114.09, Med; 48, Homeland Stores Inc., 48.00, Supplies; 49, V&V Drug, 436.20, Med; 50, Precision Dental & Dentures, 233.00, Service; 51, V&V Drug, 340.55, Med; 52, Graves Menu Maker, 119.21, Supplies; 53, Homeland Stores Inc., 24.00, ; 54, V&V Drug, 165.61, Med; 55, Graves Menu Maker, 1407.67, Supplies; 56, V&V Drug, 325.58, Med. MTCF: 18, Xerox Capital Services LLC, 72.91, Service; 19, Biltmore Hotel, 206.82, ;
E911 Cash Account: 101, Tiger Direct Inc., 40.50, Supplies; 102, Grand Telephone Co., 459.46, Service; 103, SST-Salina Spavinaw Telephone Co., 376.36, Service. FIRE DEPTS.: 183, Dept. Of Central Services, 221.00, Insurance; 184, SST, 126.79, Service; 185, ATT&T Mobility, 50.28, Service; 186, Allied Waste Service LLC, 66.85, Service; 187, Bank Of The Lakes, 1064.08, Lease/Pur; 188, Precision Wireless Internet, 39.95, Service; 189, REC/Ne Okla Electric Coop, 182.00, Service; 190, Oklahoma Fire Chiefs Assoc, 26.00, Dues; 191, Sba Steel Inc., 197.38, Rent; 192, AT&T, 139.32, Service; 193, GMSA, 29.19, Service; 194, Quick Lane, 297.68, Service; 195, Delaware County Journal, 25.85, Pub; 196, Curtiss Tate Tires And Service, 284.40, Tires; 197, Lowe S, 64.81, Blanket; 198, Midwest Propane, 999.82, Blanket; 199, AT&T, 60.95, Service; 200, ATT, 38.29, Service; 201, First National Bank, 6627.23, Lease/Pur; 202, Foremost Promotions, 127.01, ; 203, Muskogee Communications Inc., 259.26, ; 204, NFPA, 158.95, ; 205, Alert-All Corp., 195.00. Use Tax Cash Account: 3, Brown Design Group, 3079.81, Prof Services. EMPG: 20, Chad Crank Towing, 182.00, ; 21, Stephens Auto Inc (Napa), 69.93, ; 22, Delaware County Comm. Dist. 2, 246.36, Fuel;
Monkey Island Fire Protection District: 4, Monkey Island Fire Dept, 58.36. GENERAL: 1070, Ousley, Dian R., 67.28, Travel; 1071, Parker, Dianna L., 84.24, Travel; 1072, RPF Plus, 334.35, Repairs; 1073, Cartridge World, 60.00, Supplies; 1074, Stump, Kyle M., 292.23, Travel; 1075, Cimarron Hotel & Suites, 291.20, Lodging; 1076, OSU/Clgt, 20.00, Reg; 1077, Soltow Business Supply, 175.02, Supplies; 1078, Cartridge World, 137.46, Supplies; 1079, Tim S Electric Inc., 629.40, Blanket; 1080, AEP, Public Service Co. Of Okla., 6583.64, Service; 1081, AEP, Public Service Co. Of Okla., 1662.99, Service; 1082, Postage By Phone Reserve Acct, 500.00, Postage; Eastern Oklahoma District Library System: 4, Eastern Ok. District Library, 2199.71. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #4-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to receive and file monthly reports from officers as follows: Co. Health Dept.; Assessor’s Dept.; Co. Clerk. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #5-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to receive/file/discuss any reports from engineers for Delaware County road/bridge projects. Tim McCrary gave updates on bridge/road projects. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #6-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to open and review all bids submitted on building project for the Flint Ridge Fire Dept. with possible acceptance of best or lowest bid. The bids received are as follows: Johnston Construction Co.-$32,807.00; Jerry Kelly Construction Co. -$45,465.00; Buddy Routt Construction -$45,909.48. Acceptance was tabled until 10-27-08 for further review. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #7-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve resolution to un-encumber balance of bridge replacement (BR) allocation for Delaware Co. to Mayes Co. for 2008-2009 in the amount of $154,653.76. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell- yes. Motion carried.
AGENDA #8-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve signing Notice of Violation/Plan of Correction from the State Dept. of Health concerning inspection dated 09/04/08 of the Delaware Co. Jail. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #9-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to hold hearing on the Petition for Annexation of territory to the west of Jay rural water district #1 of Delaware Co. All documents such as proof of publication in order, therefore there being no opposition to the annexation, Board approves the annexation. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #10-A motion was made by Commissioner Cornell and seconded by Commissioner Crowder to hold hearing on the Petition to vacate street located in Belleview Addition 18-23-23 contingent on Affidavit of Publication being turned in to the Commissioner’s office by 10/14/08. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #11-A motion was made by Commissioner Cornell and seconded by Commissioner Crowder to approve of Utility Permit to Jim McGhee for (2) road cuts located in Sec. 2, Twp. 24, Rng. 23. Bond in the amount of $2000.00. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #12-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to advertise for sealed bids on new & used jack hammer for a 160 Trackhoe for Dist. #1. Bids will be opened in and reviewed for possible acceptance of lowest or best bid in regular meeting dated 10/27/08 at 9:00 AM in the County Commissioner’s meeting room in Jay, Ok. Bids will be received no later than 10/27/08 at 8:30 AM in the County Clerk’s office Jay, OK. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #13-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve Delaware Co. Tax Levies for the fiscal year of 2008-2009. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #14-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve of transfer of funds for the Delaware Co. Election Board as follows: From 22-D M&O) $2000.00 to 22-E (Cap. Outlay). Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #15-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to discuss a possible interlocal cooperation agreement between Delaware Co. Commissioners and Ottawa Co. Commissioners to provide for the incarceration of some Delaware Co. prisoners and to provide the hiring of an attorney to facilitate the same. Motion was made to hire Phil Thompson to represent the Board of Commissioners. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #16-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to advertise for sealed bids on the lease of purchase of a Tanker Truck for the Cowskin Fire Dept. Bids will be opened and reviewed in regular meeting of 11/03/08 at 9:00AM in the County Commissioner meeting room in Jay, OK. Bids will be received no later than 11/3/08 at 8:30 AM in the Co. Clerk’s office in Jay, OK. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried
AGENDA #17-NEW BUSINESS: None submitted.
AGENDA #18- PUBLIC COMMENTS: None submitted.
There being no further business to discuss, the meeting was recessed.
ATTEST:
KEN CROWDER -Chairman
CAROL FORTNER
Delaware County Clerk BILLY CORNELL-Member
DAVE KENDRICK -Member