Delaware County Commissioners Minutes 10/27/08

DELAWARE COUNTY COMMISSIONERS MEETING

October 27, 2008

The Board of County Commissioners of Delaware County, Oklahoma, met in Regular Session on October 27, 2008 at 9:00 A.M. Agenda was posted October 22, 2008 at 4:00 P.M. on east entrance door. This meeting was recessed at 2:00 PM.

Members of the Board present were Chairman-Ken Crowder, Commissioner Billy Cornell-Member and Commissioner Dave Kendrick-Member. Secretary Carol Fortner was absent. The Board of Delaware County Commissioners are hereby authorized to take action on the following items:

AGENDA #1-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve of the agenda as posted. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #2-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve minutes of Regular Meeting of 10/20/08. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #3-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve payment of all claims as presented to the Board of Commissioners by the County Clerk-Carol Fortner as follows:

2008-2009 Sheriff Commissary Profit Fund: 16, Tiger Commissary Services, 526.13, Supplies; 17, Tiger Commissary Services, 57.21, Taxes. COUNTY HEALTH: 122, Nichols, Jane Ann, 282.56, Travel; 123, Craig County Health Department, 21.75, ; 124, AT&T Mobility, 95.67, Service; 125, Lakeland Office Systems, 143.60, Maint; 126, Turner & Associates Plc, 450.00, Prof. Services; 127, State Termite & Pest, 35.00, Service. SOLID WASTE: 511, Century Tel, 72.26, Service; 512, Jim Woods Mkt., 3858.30, Fuel; 513, Alltel Communications LLC, 63.66, Service; 514, Courtyard Printing, 84.83, Supplies; 515, Pike Pass, 615.41, Pike Pass; 516, Jim Woods Mkt., 5362.46, ; 517, AT&T Mobility, 56.52, Service; 518, AT&T Mobility, 55.57, Service; 519, Waste Research Inc., 372.26, ; 520, Ark Valley Petroleum, 711.15, Fuel. HIGHWAY: 1008, Ark Valley Petroleum, 4653.00, Fuel; 1009, Cintas First Aid & Safety, 80.92, Supplies; 1010, Midwesco Industries Inc., 300.37, Parts; 1011, AEP, Public Service Co. Of Okla., 353.41, Service; 1012, AEP, Public Service Co. Of Okla., 22.66, Service; 1013, Ark Valley Petroleum, 5712.90, Fuel; 1014, Warrior Of Arkansas Inc., 102.49, Parts; 1015, Lindly’s Inc., 270.30, Propane; 1016, Lindly’s Inc., 160.94, Supplies; 1017, Quality Recycled Air Filters, 19.00, Parts; 1018, John S Tractor Works & Equip Inc., 417.98, Parts; 1019, Delaware County Abstract, 50.00, Service; 1020, Diamond Int. Trucks Inc., 273.16, Parts; 1021, Neo Concrete & Materials Inc., 648.00, Concrete; 1022, Victor L. Phillips Co., 372.12, Parts; 1023, Wallis Lubricants LLC, 395.31, Supplies; 1024, Wallis Lubricants LLC, 1636.94, Supplies; 1025, Longan Construction, 1655.50, HMHL; 1026, Accu-Screen Inc., 102.06, Testing; 1027, Welch State Bank, 1914.21, Lease/Pur; 1028, Grand Savings Bank, 5692.03, Lease/Pur; 1029, Grand Savings Bank, 1184.49, Lease/Pur; 1030, Grove Winnelson Co., 50.08, Supplies; 1031, AT&T Mobility, 82.47, Service; 1032, Alltel Communications LLC, 157.01, Service; 1033, Century Tel, 81.74, Service; 1034, Ottawa County Dist #3, 3768.17, Letter Of Credit. SSF: 367, Graves Menu Maker, 1562.32, Supplies; 368, Hometown Bottled Water Service, 22.00, ; 369, V&V Drug, 1158.47, Med; 370, Office Depot, 222.92, ; 371, Pitney Bowes Inc., 55.50, ; 372, Sugar Creek Animal Hosp., 128.00, ; 373, Alltel Communications LLC 2229.28, Service; 374, Curtiss Tate Tires And Service, 38.68, Service; 375, Patrol Technology, 1950.00, ; 376, Auto Lube Express, 166.96, ; 377, Allen Canning Co., 2476.00, ; 378, Kaiser S Sinclair, 464.51, Repairs; 379, Auto Lube Express, 260.46, ; 380, Office Depot, 80.00, ; 381, Rainbow Graphics, 445.00, Service; 382, Sugar Creek Animal Hosp., 73.00, ; 383, Accu-Screen Inc., 25.00, Testing; 384, AEP, American Electric Power, 200.00, ; 385, Dollarhide, Leroy, 328.98, ; 386, Stanley, Todd A., 20.44, Transport. DOC: 71, Homeland Stores Inc., 48.00. RESALE: 125, Delaware County Journal, 25.15, Pub. MTCF: 27, Lakeview Lodge, 70.00, Lodging. E911: 138, AT&T, 1190.00, Service; 139, Murphy, Donald L., 185.78, Travel; 140, Marriott Southern Hills, 292.00, Lodging. FIRE DEPTS.: 244, Rec/Ne Okla Electric Coop, 108.00, Service; 245, Sst, 283.08, Service; 246, Rec/Ne Okla Electric Coop, 254.80, Service; 247, Jones & Bartlett Publishing Co., 122.13, ; 248, Work Place Pro, 197.70, ; 249, Jones & Bartlett Publishing Co., 351.85, ; 250, Positive Promotions, 330.24, ; 251, Fire Equipment Specialists, 680.50, ; 252, Twisters, 60.01, Blanket; 253, Anderson S Gas & Propane, 215.78, Blanket; 254, Anderson S Gas & Propane, 188.37, Blanket; 255, Kansas Building Supply Inc., 63.78, Blanket; 256, Kansas Building Supply Inc., 24.25, Blanket; 257, Fire Protection Publications, 62.81, ; 258, Joplin Fire Protection Inc., 162.30, ; 259, Marmic Fire & Safety Co., 39.50, Parts; 260, Strang Fire Department, 645.00, ; 261, Dept. Of Central Services, 340.00, Insurance; 262, Dept. Of Central Services, 325.00, Insurance; 263, Frontier Int L Truck Inc., 704.14, Repairs; 264, Grand Savings Bank, 1538.86, Lease/Pur; 265, New-Mac Electric Cooperative, 27.27, Service; 266, REC/Ne Okla Electric Coop, 146.00, Service; 267, Speedy’s 66, 160.55, Blanket; 268, Bo S Convenience Store, 221.02, Blanket; 269, Longan Construction, 1799.05, HMHL; 270, AT&T Mobility, 59.00, Service; 271, Bo S Convenience Store, 169.00, Blanket; 272, Grand Lake Fast Lube, 61.34, Service; 273, Anderson S Gas & Propane, 189.71, Blanket. CED-1-3-08: 5, Kansas Building Supply Inc., 231.69, Special Project. SSFF: 4, Sirchie, 55.55. EMPG: 32, U.S. Postmaster, 109.00, Postage; 33, Russell Cellular, 39.98, Equip. GENERAL: 1387, Crowder, Kenneth A., 53.24, Travel; 1388, Acco, 50.00, ; 1389, Acco, 50.00, Reg; 1390, U.S. Postmaster, 42.00, Postage; 1391, Lakeland Office Systems, 51.09, Maint; 1392, Parker, Dianna L., 242.48, Travel; 1393, Mci-Mega Preferred, 74.25, Service; 1394, Soltow Business Supply, 63.80, Supplies; 1395, AT&T Mobility, 35.23, Service; 1396, Oklahoma Department Of Labor, 45.00, Inspec; 1397, Oklahoma Department Of Labor, 25.00, Prof Services; 1398, Blevins Pest & Termite Control, 300.00, Blanket; 1399, Hometown Bottled Water Service, 12.00, Blanket; 1400, L&R Clean Sweep Janitorial, 3475.00, Blanket; 1401, L&R Clean Sweep Janitorial, 425.00, Blanket; 1402, Sharp, Charla, 14.00, Part Time Work; 1403, Mitchell, Dianna Lynn, 77.00, Part Time Work; 1404, Blackfox, Sharon, 28.00, Part Time Work; 1405, Postage By Phone Reserve Acct, 500.00, Postage; 1406, Quill Corporation, 104.03, 1407, Worley Luginbuel Funeral Home, 200.00, Indigent Burial. SWGF: 3, Courtyard Printing, 253.34, Supplies. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #4-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to receive and file monthly reports from officers as follows: There were no reports submitted. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #5-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to receive/file/discuss any reports from engineers for Delaware County road/bridge projects. Tim McCrary submitted updates on road projects. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #6-The motion to accept the lowest or best bid on Building Project for the Flint Ridge Fire Dept. was tabled for one (1) more week-11/3/08 for review. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #7-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve signing of 324A claim for equipment purchased thru the revolving fund for Dist. #1 dump truck . Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell- yes. Motion carried.

AGENDA #8-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to approve set-up of Highway Cash for the month of November 2008 as follows: T-1 $123,000.00; T-1-B $1000.00; T-2 $35,789.91; T-2-A $900.00; T-2-B $24,500.00; T-6 $1000.00; Total of $186,189.91. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #9-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve blanket purchase orders for the month of November 2008 as follows: DIST. 1: Cintas Uniforms-$500.00; Katner Mills-$300.00; O’Reilly’s Auto-$800.00; Lowes-$500.00; Sisco True Value-$300.00; APAC-$4000.00. DIST. 2: Lindly’s-$200.00; Jay Plumbing-$200.00; O’Reilly’s Auto-$200.00; Cintas-$300.00; TH Rogers-$400.00; Stephens-$2000.00. DIST. 3: Stephens Auto-$1500.00; Kansas Bldg. Supply-$400.00; Cintas-$500.00; Airgas Mid-South-$100.00; Bakers Five Acres-$200.00; Hometown Water-$30.00; Harrison’s Tire-$200.00; Kansas Auto-$400.00. CCC: AllPro Lawn Care-$500.00; Hutchison Heat & Air-$500.00; Jay Plumbing-4500.00; L&R Clean Sweep Janitorial-$425.00. CO. GEN.: Hometown Water-$25.00; Delaware Co. Journal-$1500.00; L&R Clean Sweep-$3475.00; All Pro Lawn Care-$700.00; Hutchison Heat & Air-$500.00; Jay Plumbing-$500.00; Blevins Pest-$300.00; Tim’s Electric-$500.00. CO. CLERK: Walmart-$200.00. SHERIFF DEPT.: Shell Fleet Plus-$1100.00; Fuelman-$16000.00; Walmart-$1000.00; V&V Drug-$1000.00; Dr. Hopper-$1000.00. SOLID WASTE: Airgas MidSouth-$200.00; Blevins Pest-$25.00; Cintas Uniforms-$900.00; Hometown Water-$150.00; Katner Mills-$1000.00; Lowes-$1000.00; SW Missouri Truck Cntr.-$4000.00; Stephens Auto-$3000.00. ASSESSOR’S DEPT.: Hometown Water-$100.00; Walmart-$200.00; Walmart-$100.00; Lowes-$200.00. DCUFRF: Walmart-$250.00. E-911: Hometown Water-$100.00; Auto Lube Express-$100.00; TH Rogers-$200.00; Walmart-$300.00; Jay Plumbing-$100.00. CO. HEALTH DEPT.: Walmart-$300.00; Mease Med. Cntr.-$300.00. TOWN OF BERNICE: Lowes-$125.00; Katner Mills-$125.00; John’s Tractor-$125.00; REC-TEC-$125.00; Atwoods-$125.00. BERNICE FD: Lowes-$125.00; Katner Mills-$125.00; John’s Tractor-$125.00; REC-TEC-$125.00. BUTLER FD: O’Reilly Auto-$500.00; Katner Mills-$500.00; Lowes-$500.00; Walmart-$500.00. COWSKIN FD: Lowes-$500.00; O’Reilly’s Auto-$200.00; Sisco True Value-$100.00; MidWest Propane-$1000.00. EUCHA FD: Allen’s Texaco-$1000.00. FLINT RIDGE FD: AutoZone-$250.00; Kansas Auto-$100.00; Kansas Bldg. Supply-$200.00; Anderson’s-$650.00; Twister’s-$200.00. HICKORY GROVE FD: O’Reilly’s Auto-$350.00; Lowes-$1000.00. KANSAS FD: Bo’s Conv. Store-$800.00; Kansas Bldg. Supply-$500.00; O’Reilly’s Auto-$500.000. KENWOOD FD: O’Reilly’s Auto-$300.00; Emergency Med. Prod.-$150.00. LEACH FD: SpringPlace Country Store-$500.00; Kansas Bldg. Supply-$700.00. OAKS FD: Walmart-$250.00; SpringPlace Country Store-$750.00; Kansas Auto-$200.00. TIAJUANA FD: Lakewood Ace-$250.00; Harold’s Auto-$250.00; Langley Home Cntr.-$250.00. TIFF CITY FD: Tiff City Store-$500.00; O’Reilly’s Auto-$500.00. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #10-A motion was made by Commissioner Cornell and seconded by Commissioner Crowder to approve utility permit to Tom Thomasson for road cut for water line in section 9-24-22. A bond of $1000.00 is posted for road cut and will be refunded upon completion. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #11-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve creating new cash account for the Delaware Co. Emergency Mgt. known as DCEM SIREN FUND. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #12-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to forward to insurance company tort claim for a grader that totaled by fire damage in Dist. #3. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #13-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve signing of publication sheet for Delaware Co. Financial Statement of funds for FY 2008-2009 and Estimate of Needs for the FY ending June 30, 2009. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #14-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to give notice of publication for budget hearings set for 11/05/08 at 8:30 AM. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #15-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to approve entering into detention services agreement between Delaware Co. and Osage Co. for Juvenile Detention. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #16-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve signing of 324-A claim requesting payment of completed project #CR0121D(108) State Line Road-Dist. #1 in the amount of $152,267.30. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #17-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve signing of amendment #2 to the Detention/Incarceration Agreement for FY 2009 between Delaware Co. Sheriff and Cherokee Nation Marshall Services. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #18-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to open and review all bids submitted on a jackhammer for Dist. #1 as follows: Van Keppel Co.-$37,440.00 & $30,072.00; Keystone Equip. Co.-$38,923.23, $30,805.58, $46,090.23, $38,923.23; Kirby-Smith Machinery, Inc.-$29,980.00; Scott-Macon Equip.-$27,125.00; OCT Equip. Inc.-$30,000.00, $39,600.00, $26,700.00; Victor Phillips Co.-No Bid submitted. Bids are to be reviewed for one (1) week. Acceptance of lowest or best bid is set for 11-03-08. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #19-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to advertise for sealed bids on striping of roadways for a period of six (6) months. Bids will be opened and reviewed for possible acceptance in regular meeting dated 11/17/08 at 9:00 AM in the Co. Commissioner’s meeting room. Bids will be received no later than 11/17/08 at 8:30 AM in the Co. Clerk’s office Jay, OK. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.

AGENDA #20-NEW BUSINESS: None submitted.

AGENDA #21-PUBLIC COMMENTS: None submitted.

There being no further business to discuss, the meeting was recessed.

ATTEST:

KEN CROWDER -Chairman

CAROL FORTNER

Delaware County Clerk BILLY CORNELL-Member

DAVE KENDRICK -Member