DELAWARE COUNTY COMMISSIONERS MEETING
November 10, 2008
The Board of County Commissioners of Delaware County, Oklahoma, met in Regular Session on November 10, 2008 at 9:00 A.M. Agenda was posted November 5, 2008 at 9:00 A.M. on east entrance door. This meeting was recessed at 4:00 PM.
Members of the Board present were Chairman-Ken Crowder, Commissioner Billy Cornell-Member and Commissioner Dave Kendrick-Member. The Board of Delaware County Commissioners are hereby authorized to take action on the following items:
AGENDA #1-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve of the agenda as posted. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #2-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve minutes of Regular Meeting of 11/3/08. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #3-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve payment of all claims as presented to the Board of Commissioners by the County Clerk-Carol Fortner as follows: 2008-2009 County Health: 129, Larmon, Marsha, 138.06, ; 130, Waldron, Susan, 222.30, ; 131, Nichols, Jane Ann, 291.92, Travel; 132, Hall, Kimberly, 40.95, ; 133, Green, Jennifer, 119.34, ; 134, O Dell, Roy, 600.80, ; 135, Haynes, Jana, 42.12, ; 136, Aep, Public Service Co. Of Okla., 684.94, Service; 137, Xerox Capital Services Llc, 33.64, Maint; 138, Jay Utilities Authority, 108.86, Utilities; 139, Grand Telephone Co., 243.12, Service; 140, Grove Area Cellular, 19.45, Service; 141, Wal-Mart-Exception Processing, 255.58, Supplies; 142, Mckessen Medical- Surgical, 357.39, ; 143, Mease Medical Clinic, 44.00, Blanket; 144, Wal-Mart-Exception Processing, 213.19, Blanket;
Solid Waste Cash Fund: 577, Abercrombie, John L., 175.00, Service; 578, Stephens Auto Inc (Napa), 1201.70, Blanket;
579, At&T, 63.16, Service; 580, Waste Management Inc., 17706.66, Landfill; 581, B&B Welding & Fabrication, 3185.66,
Service; 582, Mayes County Petroleum, 1513.00, Supplies; 583, Neo Concrete & Materials Inc., 170.00, Concrete;
584, Oklahoma Employment Sec.Comm., 293.29, Taxes;
Highway: 1106, Oklahoma Employment Sec.Comm., 1029.60, Taxes; 1107, Oklahoma Employment Sec.Comm., 204.06, Taxes; 1108, Gmsa, 172.54, Utilities; 1109, Aep, Public Service Co. Of Okla., 139.43, Service; 1110, Cintas Uniforms, 174.80, Blanket; 1111, Longan Construction, 1563.65, Hmhl; 1112, Crank, Chad, 600.00, Rock; 1113, Henry Kraft Inc., 96.12, Supplies; 1114, Ken S Farm & Home, 519.80, Supplies; 1115, Lindly S Inc., 56.46, Blanket; 1116, Th Rogers Lumber Co., 18.48, Blanket; 1117, Jay
Plumbing & Electric Supply, 109.65, Blanket; 1118, Stephens Auto Inc (Napa), 842.94, Blanket; 1119, Warrior Of Arkansas Inc., 38.10, Parts; 1120, Jay Utilities Authority, 77.30, Utilities; 1121, Rec/Ne Okla Electric Coop, 258.92, Service; 1122,
Cintas Uniforms, 366.76, Blanket; 1123, Lindly S Inc., 48.90, Parts; 1124, Grand Rental Station, 7.48, Supplies; 1125, Grand Rental Station, 76.92, Supplies; 1126, Grove Winnelson Co., 33.43, Supplies; 1127, O-Reilly Automotive Inc., 103.79, Parts; 1128, Green Country Beverage, 49.80, Supplies; 1129, Warrior Of Arkansas Inc.,
845.78, Parts; 1130, Ark Valley Petroleum, 3919.20, Fuel; 1131, Apac - Oklahoma Inc., 3962.46, Blanket; 1132, Sisco True-Value Hardware, 93.18, Blanket; 1133, Lowe S, 149.86, Blanket; 1134, Katner Mills (Napa), 500.64, Blanket; 1135, O-Reilly Automotive Inc., 705.51, Blanket; 1136, Alltel Communications Llc, 61.89, Service; 1137, Grand Telephone Co., 97.13, Service; 1138, U.S. Postmaster, 17.30, Postage; 1139, Henry Kraft Inc., 65.49, Supplies; 1140, At&T, 69.19, Service; 1141, At&T, 234.19, Service; 1142, Grand Lake Telecommunications, 32.62, Service; 1143, Grand Telephone Co., 143.07, Service; 1144, Welch State Bank, 1914.21, Lease/Pur; 1145, Grand Savings Bank, 5692.03, Lease/Pur; 1146, Grand Savings Bank, 1184.49, Lease/Pur;
Ssf: 404, Patrol Technology, 58.50, ; 405, Graves Menu Maker, 1067.86, Supplies; 406, Rainbow Graphics, 110.00,
Service; 407, Stephens Auto Inc (Napa), 8.09, Parts;
Doc: 75, Homeland Stores Inc., 48.00, ; 76, Precision Dental & Dentures, 140.00, Service; 77, Homeland Stores Inc.,
48.00, Supplies; 78, V&V Drug, 507.58, Med; 79, Precision Dental & Dentures, 86.00, Service;
Resale: 139, Hasler Financial Services, 785.50, Lease;
Mortgage Tax Cert Fee: 28, Blecha, Pamela G., 20.17, Travel; 29, Williams, Martha Jo, 25.32, Travel; 30, Law, Mary Jane,
121.12, Travel; 31, Americinn Motel & Suites, 220.00, Lodging;
E911 Cash Account: 150, Sst-Salina Spavinaw Telephone Co., 224.40, Service; 151, Grand Telephone Co., 106.79,
Service; 152, Grand Lake Telecommunications, 54.95, Service; 153, Grand Telephone Co., 459.46, Service; 154, At&T,
400.71, Service; 155, Ozark Telephone Co., 46.08, Service; 156, Sst, 376.36, Service; 157, Custom Products Corp.,
1609.50, ;
Fire Department Sales Tax: 294, Midwest Paging, 251.10, Service; 295, Grand Telephone Co., 62.71, Service; 296, Grand Savings Bank, 1826.29, Lease/Pur; 297, County Clerk, 850.00, Pledge; 298, Sst, 126.79, Service; 299, Chief Supply, 370.69, Supplies; 300, Smith Two-Way Radio Inc., 1770.00, Equip; 301, Delaware County Journal, 28.75, Pub; 302, O-Reilly Automotive Inc., 37.82, Blanket; 303, Acs Firehouse Solutions, 3320.00, ; 304, At&T, 60.95, Service; 305, Katner Mills (Napa), 53.17, Blanket; 306, O-Reilly Automotive Inc., 94.77, Blanket; 307, Beck S Garage, 133.37, Repairs; 308, Delaware County Journal, 26.95, Pub; 309, Anderson S Gas & Propane, 3293.45, Equip; 310, Rec-Tec, 32.50, Repairs;
Emergency Mangement Progress Grant: 34, Grand Telephone Co., 134.91, Service; 35, Alltel Communications Llc, 121.84,
Service; 36, Grand Lake Telecommunications, 69.90, Service; 37, Grove Motor License Agent, 11.00, Tag & Title; 38,
Delaware County Dist #2, 316.40, Fuel;
General: 1546, West Publishing Payment Center, 827.42, Blanket; 1547, Grand Telephone Co., 674.91, Service; 1548, Soltow Business Supply, 50.68, Supplies; 1549, Grand Telephone Co., 242.68, Service; 1550, Grand Lake Telecommunications, 54.95, Service; 1551, Ousley, Dian R., 217.34, Travel; 1552, Denney, Barbara A, 386.47, Travel; 1553, Denney, Barbara A, 104.40, Travel; 1554, Butler, Jeremiah
R., 655.56, Travel; 1555, Parker, Dianna L., 63.18, Travel; 1556, Denney, Barbara A, 1235.07, Travel; 1557, Wal-Mart-Exception Processing, 46.70, Supplies; 1558, Canon Financial Services Inc., 172.90, Lease/Pur; 1559, Lakeland Office Systems, 95.00, Repairs; 1560, Grand Lake Telecommunications, 112.45, Service; 1561, Grand Telephone Co., 233.04, Service; 1562, Wal-Mart-Exception Processing, 45.98, Blanket; 1563, Ellis-Cook, Larena, 264.93, ; 1564, Grand Telephone Co., 226.99, Service; 1565, Wal-Mart-Exception Processing, 15.52, Blanket; 1566, At&T, 49.27, Service; 1567, Grand Lake Telecommunications, 94.95, Service; 1568, Shotpouch, Melvina, 141.57, Travel; 1569, Price, Brad, 413.60, Travel; 1570, Wal-Mart-Exception Processing, 66.20, Blanket; 1571, Grand Lake Telecommunications, 34.95, Service; 1572, Grand Telephone Co., 96.55, Service; 1573, All Pro Lawn Care, 350.00, Blanket; 1574, Thyssen-Krupp Elevator Corp., 276.25, Maint; 1575, Aep, Public Service Co. Of Okla., 4907.31, Service; 1576, Jay
Utilities Authority, 1435.61, Utilities; 1577, Oklahoma Employment Sec.Comm., 2047.76, Taxes; 1578, Jay Utilities
Authority, 143.92, Utilities; 1579, Jay Plumbing & Electric Supply, 182.95, Blanket; 1580, All Pro Lawn Care, 300.00,
Blanket; 1581, Crawford, Ryan W., 50.00, Part Time Work; 1582, Blackfox, Sharon, 50.00, Part Time Work; 1583,
Smith, Dixie, 37.44, Travel; 1584, Hometown Bottled Water Service, 5.50, Water/Rent; 1585, Grand Lake Telecommunications, 34.95, Service; 1586, Grand Telephone Co., 117.47, Service; Solid Waste Grant: 4, Kemp Stone Co Inc., 7398.72, Rock. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #4-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to receive and file monthly reports from officers as follows: Assessor’s office, Treasurer’s Dept., Sheriff’s Dept., and Co. Clerk’s Cashbook. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #5-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to receive/file/discuss any reports from engineers for Delaware County road/bridge projects. Tim McCrary submitted updates on road/bridge projects. John Blickensderfer also submitted updates on bridge projects. Amendments to the Co. 5 year plan were submitted for approval. Also a Special meeting was set for Friday Nov. 14, 2008 9:00 AM were the issues to be discussed for Spavinaw Creek Bridge regarding the archeological findings by AMEC in conjunction with the BIA and how County will proceed with building the bridge. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #6-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to accept the and approve the Five Year Amended Plan for Delaware County Dist. 1, 2 and 3 Commissioners. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #7-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to open and review all bids submitted for the lease purchase of two (2) tanker trucks for the Cowskin Fire Dept. as follows: Deep South Truck & Equip.-Bid #1-$115,500.00 and Bid #2-$123,750.00; Jon’s midAmerica Fire Apparatus: $167,987.00; Blanchet Mfg: Bid #1-$171,530.00, Bid #2-No Bid; Georgia Commercial Vehicles-$138,500.00. Acceptance of lowest or best bid is set for one (1) week 11/17/08. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell- yes. Motion carried.
AGENDA #8-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to approve contingent upon posting of bond the utility permit to Kenneth Turner for a water line in section 21-25-22. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #9-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve of transfer of a Cargo trailer from Delaware Co. E-911 to Delaware Co. Emergency Mgt. inventory. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #10-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve transfer of funds in Highway Cash as follows: from T-2 $4,500.00 to M&O T-1-B. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #11-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to approve of the Delaware County Budget for FY 2008-2009. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #12-The motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to table for one (1) week 11/17/08 on entering into contract for lease purchase agreement with Grand Savings Bank for purchase of equipment for Dist. #1. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #13-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to approve of mixed beverage license application for #516482 “a Casita De Martin located in Grove, OK. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #14-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to meet with legal council Phil Thompson advisor to the Board of Commissioners to discuss entering into inter local agreement contract with Ottawa County for housing of inmates for the Delaware Co. Sheriff’s Dept. This motion has been tabled for further review by council. No action was taken at this time. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #15-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to discuss entering into contract for the Public Finance Law Group. This motion was not needed at this time. No action was taken. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #16-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve of the salvage of a grader for Dist. #2. This motion was not needed at this time. No action was taken. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #17-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve of platting of new subdivision known as “Knob Hill” located in section 29-25-23. Roads are to be privately maintained. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #18-A motion was made by Commissioner Cornell and seconded by Commissioner Crowder to approve of refund of bond posted for Utility permit to Jim McGhee for road cut located in 2-24-23. Cut has been inspected and approved by County. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried
AGENDA #19-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve of road bore located in section 29-22-23 to Grand Telephone Co. to install phone lines. Bond has been posted. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #20-A motion was made by Commissioner Crowder, no second was made on the item to approve of Intergovenmental Agreement for the Emergency Mgt. between Delaware Co. and the City of Grove, OK. Motion has failed and did not pass. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-no, Commissioner Cornell-no. Motion denied.
AGENDA #21-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve of signing claim for SAP-121D(124) Lake Access for Gigging Road for Dist. 1,2,& 3. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #22-The motion for Burn Ban was not needed at this time. No action was taken.
AGENDA #23-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve of amended contract agreement between Andy Jones and the Delaware Co. Health Dept. for an Abstinence Program. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #24-NEW BUSINESS: None submitted.
AGENDA #25- PUBLIC COMMENTS: None submitted.
There being no further business to discuss, the meeting was recessed.
ATTEST:
KEN CROWDER -Chairman
CAROL FORTNER
Delaware County Clerk BILLY CORNELL-Member
DAVE KENDRICK -Member