DELAWARE COUNTY COMMISSIONERS MEETING
November 17, 2008
The Board of County Commissioners of Delaware County, Oklahoma, met in Regular Session on November 17, 2008 at 9:09 A.M. Agenda was posted November 12, 2008 at 4:20 P.M. on east entrance door. This meeting was recessed til Wed. Nov. 19, 2008 at 9:00 AM. Meeting reconvened at 9:03 AM on 11/19/08 and recessed at 10:30 AM.
Members of the Board present were Chairman-Ken Crowder, Commissioner Billy Cornell-Member and Commissioner Dave Kendrick-Member. The Board of Delaware County Commissioners are hereby authorized to take action on the following items:
AGENDA #1-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve of the agenda as posted. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #2-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve minutes of Regular Meeting of 11/10/08. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #3-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve payment of all claims as presented to the Board of Commissioners by the County Clerk-Carol Fortner as follows:
2008-2009 Bradshaw Bridge: 5, Longan Construction, 1948.10, Special Project. SCPF: 20, Tiger Commissary Services, 366.66, Supplies; 21, Tiger Commissary Services, 40.38, Taxes; 22, Tiger Commissary Services, 339.85, Supplies; 23, Tiger Commissary Services, 38.06, Taxes. CO HEALTH DEPT.: 145, Judy Sturges, 981.45, Service; 146, Hometown Bottled Water Service, 27.95, Supplies; 147, Grand Lake Glass, 356.33, Service; 148, State Termite & Pest, 35.00, Service; 149, Verizon/Mci, 193.71, Service. SOLID WASTE: 585, Rec/Ne Okla Electric Coop, 434.00, Service; 586, Lowe S, 559.10, Blanket; 587, At&T, 51.70, Service; 588, At&T, 231.41, Service; 589, Poster Compliance Center, 69.99, Service; 590, Ark Valley Petroleum, 6767.35, Fuel; 591, Mayes County Petroleum, 3164.57, ; 592, Katner Mills (Napa), 218.81, Blanket; 593, Stephens Auto Inc (Napa), 1555.17, Blanket; 594, Southwest Missouri Truck Center, 3471.12, Blanket; 595, Waste Management Inc., 16975.84, Landfill; 596, Pike Pass, 553.02, Pike Pass; 597, Cintas Uniforms, 757.10, Blanket; 598, Jim Woods Mkt., 4512.80, ; 599, Frosty S Glass Inc., 233.67, Repairs; 600, Hometown Bottled Water Service, 68.00, Blanket; 601, Decatur Salvage, 437.50, Service. HIGHWAY: 1147, Warren Cat, 74.58, Parts; 1148, Grove Motor License Agent, 27.00, Tag & Title; 1149, Accu-Screen Inc., 77.06, Testing; 1150, Warrior Of Arkansas Inc., 132.50, Parts; 1151, APAC - Oklahoma Inc., 86.22, Rock; 1152,
Oklahoma Corporation Comm., 25.00, Reg; 1153, AEP, Public Service Co. Of Okla., 147.98, Service; 1154, Hometown Bottled Water Service, 13.50, Blanket; 1155, Harrison Tires, 27.50, Blanket; 1156, Kansas Auto Parts (Napa), 135.24, Blanket; 1157, Cintas Uniforms, 350.50, Blanket. LIEN FEE: 6, Cooler Smart, 15.00, Rent. SSF: 408, Sugar Creek Animal Hosp., 105.00, Service; 409, Dollarhide, Leroy, 428.17, Transport; 410, T & W Tires, 5307.12, Tires; 411, Benham, Cleveland, 25.00, Refund; 412, Younger, Timothy, 25.00, Refund; 413, Stephens Auto Inc (Napa), 89.07, Parts; 414, Stephens Auto Inc (Napa), 43.18, ; 415, Hometown Bottled Water Service, 16.50, Supplies; 416, Accu-Screen Inc., 25.00, Testing; 417, Accu-Screen Inc., 52.06, ; 418, Patrol Technology, 82.00, Equip; 419,
Whited, Jim, 160.00, Training; 420, Auto Lube Express, 267.42, Repairs; 421, Wal-Mart-Exception Processing, 771.80, Blanket. DOC: 80, Homeland Stores Inc., 36.00, Supplies; 81, American Mechanical, 135.00, Repairs; 82, Homeland Stores Inc., 48.00, Supplies; 83, V&V Drug, 536.56, Blanket; 84, Hopper Md, Robert W, 430.00, Blanket. RESALE: 140, County Treasurer, 855.75, Misc; 141, Matthews, Deidre, 17.65, Refund; 142, Hasler Financial Services, 785.50, Lease; 143, Cpio Computer Systems Inc., 1100.00, System Support. MTCF: 32, Xerox Corporation, 19.17, Maint; 33, Cooler Smart, 15.00, Rent. RCT: 18, Monkey Island Marina Llc, 742.26, Refund; 19, Matthews, Deidre, 72.82, Refund.
E911 : 158, TH Rogers Lumber Co., 9.10, Blanket; 159, Auto Lube Express, 10.00, Blanket; 160, Th
Rogers Lumber Co., 18.20, Blanket; 161, Hometown Bottled Water Service, 60.50, Blanket;
Fire Department Sales Tax: 311, Kenwood Water District, 13.00, Service; 312, SST, 136.46, Service; 313, Rec/Ne Okla Electric Coop, 128.00, Service; 314, AEP, Public Service Co. Of Okla., 100.62, Service; 315, Grand Lake Telecommunications, 34.95, Service; 316, Grand Telephone Co., 29.81, Service; 317, Rec/Ne Okla Electric Coop, 102.28, Service; 318, Computer Boy, 900.00, Equip; 319, Courtyard Printing, 343.80, ; 320, Dar-Lynn Embroidery, 180.00, ; 321, Lowes, 25.98, Blanket; 322, Wal-Mart-Exception Processing, 35.50, Blanket; 323, Tiff City Store, 33.99, Blanket. RMP: 55, Kellpro Inc., 2841.96, Licensing. EMPG: 39, Secretary Of State, 25.00, Notary; 40, Fuelman Of Oklahoma, 55.18, Fuel. DCUFRF: 21, Metal Fab Trophy Shop, 16.37, Supplies; 22, Wal-Mart-Exception Processing, 81.79, Blanket. GENERAL: 1587, Graves Menu Maker, 1635.57, Supplies; 1588, Fuelman Of Oklahoma, 15360.25, Blanket; 1589, Computer Boy, 90.00, ; 1590, Mid-West Printing Co., 3531.37, Supplies; 1591, Biltmore Hotel, 174.37, Lodging; 1592, Accu-Screen Inc.,
25.00, Testing; 1593, Cartridge World, 300.00, Supplies; 1594, Hometown Bottled Water Service, 11.00, Blanket; 1595, Williams, Jacob F., 417.69, Travel; 1596, City Of Jay, 500.00, Rent; 1597, Delaware County Journal, 1718.00, Blanket; 1598, Hometown Bottled Water Service, 8.00, Rent; 1599, Affinity 4, 51.20, Service; 1600, Worley Luginbuel Funeral Home, 200.00, Ind Burial
Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #4-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to receive and file monthly reports from officers as follows: Election Board. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #5-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to receive/file/discuss any reports from engineers for Delaware County road/bridge projects. No reports were submitted. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #6-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to receive and file official certification of General Election held on 11/04/08. Roll call: Commissioner Kendrick-yes, Commissioner Crowder-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #7-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to advertise for sealed bids on six (6) month road materials for Delaware Co. Bids will be opened and reviewed in regular meeting of 12/22/08 at 9:00 AM. Bids will be received no later than 12/22/08 at 8:30 AM in the Co. Clerk’s office. Lowest or Best bid to be accepted in the regular meeting of 12/29/08 at 9:00 AM. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell- yes. Motion carried.
AGENDA #8-A motion was made by Commissioner Cornell and seconded by Commissioner Crowder to advertise for sealed bids on Cleaning and Paper Products for Delaware Co. Bids will be opened and reviewed in regular meeting dated 12/22/08 at 9:00AM. Bids will be received no later than 12/22/08 at 8:30 AM in the Co. Clerk’s office. Lowest or Best Bid will be accepted in regular meeting of 12/29/08 at 9:00 AM. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #9-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to open and review all bids submitted on Striping of roadways as follows: Time Striping-plastic @.34, paint @.09; Roadsafe Traffic-plastic @.48, paint @.075; Anderson Striping-(paint only) @.08. All bids have been accepted due to delivery time and location to job sites. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #10-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell not to meet with Wayne Krause to discuss letter of approval for waste sanitation. No action was taken at this time. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #11-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to table til further notice the motion to enter into a lease purchase agreement with Grand Savings Bank for purchase of equipment for Dist. #1 as the equipment has not been received. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #12-A motion was made by Commissioner Crowder and seconded by commissioner Kendrick to meet with legal council Bill Reppert of Phil Thompson’s office to discuss entering into an inter local agreement with Ottawa Co. for housing of inmates for the Delaware Co. Sheriff’s Dept. Changes were needed in the language of the agreement. Commissioners recessed this motion til Wed.-Nov. 19, 2008 at 9:00AM. This meeting reconvened on 11/19/08 at 9:03 AM. Inter local agreement was approved. Proposition is set for public vote on ballot of 01/13/09. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #13-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to advertise for sealed bids on annual Janitorial services. Bids will be opened and reviewed in regular meeting of 12/22/08 at 9:00AM. Bids will be received no later than 8:30 AM 12/22/08 in the Co. Clerk’s office Jay, OK. Bids will be accepted in regular meeting of 12/29/08 at 9:00 AM. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #14-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to advertise for sealed bids on the lease purchase of a Grader with the option of trade-in for Dist. #2. Bids will be opened and reviewed for possible acceptance in regular meeting dated 12/08/08 at 9:00AM. Bids will be received no later than 8:30 AM 12/08/08 in the Co. Clerk’s office Jay, OK. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #15-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to advertise of sealed bids on the lease purchase of a new Rescue Truck for the Oaks Fire Dept. Bids will be opened and reviewed in regular meeting of 12/22/08 at 9:00 AM. Bids will be received no later than 8:30 AM 12/22/08 in the Co. Clerk’s office Jay, OK. Bids will be accepted in regular meeting date 12/29/08 at 9:00 AM. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #16-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to accept the best bid from Freedom Fire Equipment/Georgia Commercial for $138,500.00 on a lease purchase for one (1) tanker truck. This was not the lowest bid therefore a letter has been submitted from Cowskin FD. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #17-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to open and review all bids submitted on one (1) used Pumper Truck for the Zena Fire Dept. as follows: Deep South Truck & Equip.-$99,500.00 & $75,000.00; Jon’s Mid America Fire Apparatus-$69,500.00 & $64,900.00; Blanchat Mfg.-$171,530.00; Brindlee Mtn. Fire Apparatus-$11,000.00, $51,000.00, $111,000.00, $121,000.00, $86,000.00, $102,000.00, $79,000.00, $71,000.00, $51,000.00; FAR-$$40,000.00; Neel Fire Protection Apparatus-No Bid; Emergency Vehilce Resources-$65,000.00, $55,000.00. Acceptance of lowest or best bid will be in regular meeting dated 11/24/08. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #18-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve of resolution concerning Spavinaw Creek Archeological Survey project #J2-06222(004) bridge #65. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried
AGENDA #19-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve entering into contract agreement with Rose & McCrary concerning Spavinaw Creek Archeological survey on bridge #65. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #20-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve of entering into contract agreement with Rose & McCrary concerning engineering of Spavinaw Creek Bridge #65. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #21-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve of entering into agreement to work on Private Property between Dist. #3 and Butch Harrison. This motion was approved of in reconvened meeting of 11-19-08. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #22-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to approve signing of 324A claim requesting payment on completed bridge project #J2-4897(007) CRBI bridge #18 for Dist. #1. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #23- NEW BUSINESS: None submitted.
AGENDA #24- PUBLIC COMMENTS: None submitted.
There being no further business to discuss, the meeting was recessed.
ATTEST:
KEN CROWDER -Chairman
CAROL FORTNER
Delaware County Clerk BILLY CORNELL-Member
DAVE KENDRICK -Member