DELAWARE COUNTY COMMISSIONERS MEETING
December 29, 2008
The Board of County Commissioners of Delaware County, Oklahoma, met in Regular Session on December 29, 2008 at 9:08 A.M. Agenda was posted December 23, 2008 at 4:00 P.M. on east entrance door.
Members of the Board present were Chairman-Ken Crowder, Commissioner Billy Cornell-Member and Commissioner Dave Kendrick-Member. The Board of Delaware County Commissioners are hereby authorized to take action on the following items:
AGENDA #1-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve of the agenda as posted. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #2-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve minutes of Regular Meeting of 12/22/08. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #3-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve payment of all claims as presented to the Board of Commissioners by the County Clerk-Carol Fortner as follows:
2008-2009 SCPF: 30, Tiger Commissary Services, 542.04, Supplies; 31, Tiger Commissary Services, 58.55, Taxes. CO. HEALTH: 186, Nichols, Jane Ann, 225.23, Travel; 187, Moore Medical Llc, 247.79, ; 188, Thomson Healthcare Dms Inc., 59.95, ; 189, Henry Kraft Inc., 71.85, ; 190, Lakeland Office Systems, 143.60, Maint. SOLID WASTE: 806, Cintas First Aid & Safety, 29.49, ; 807, Ark Valley Petroleum, 3198.00, Fuel; 808, Alltel Communications LLC, 73.71, Service; 809, At&T Mobility, 94.18, Service; 810, Cabin Diesel Service Inc., 1184.77, ; 811, AT&T Mobility, 61.29, Service; 812, Grand Savings Bank, 11198.94, Lease/Pur. HIGHWAY: 1500, Allen, Leroy, 49.73, Travel; 1501, Sites, Robert N., 146.25, Travel; 1502, Jim Woods Mkt., 3186.33, Fuel; 1503, Keystone Equipment Co., 105750.00, Equip; 1504, Big Cabin Diesel Services Inc., 157.23, Parts; 1505, O-Reilly Automotive Inc., 162.02, Supplies; 1506, Amos Weld & Machine, 30.00, Service; 1507, Cintas First Aid & Safety, 51.70, Supplies; 1508, Keystone Equipment Co., 488.80, Parts; 1509, Dub Ross Company Inc., 691.56, Steel/Metal; 1510, Mid-Continent Concrete Co., 1386.00, Concrete; 1511, B & L Feed & Supply, 330.00, Supplies; 1512, Ark Valley Petroleum, 1783.35, Fuel; 1513, Longan Construction, 577.56, Hmhl; 1514, Neo Concrete & Materials Inc., 3204.00, Concrete; 1515, O-Reilly Automotive Inc., 32.47, Parts; 1516, Cintas First Aid & Safety, 12.04, Supplies; 1517, B & L Feed & Supply, 412.50, Salt; 1518, R & L Cleaning Service, 625.00, Equip; 1519, Thompson Diesel, 908.32, Parts; 1520, Diamond Int. Trucks Inc., 102.83, Parts; 1521, Apac - Oklahoma Inc., 3962.04, Blanket; 1522, Apac - Oklahoma Inc., 442.72, Hmhl; 1523, O-Reilly Automotive Inc., 65.53, Parts; 1524, Buddy S Small Engine Repair, 32.95, Parts; 1525, B & L Feed & Supply, 276.25, Salt; 1526, Wallis Lubricants Llc, 1086.25, Supplies; 1527, B & L Feed & Supply, 212.50, Salt; 1528, Southern Tire Mart Llc, 265.00, Repairs; 1529, Truckpro Inc., 432.69, Parts; 1530, Alltel Communications Llc, 58.48, Service; 1531, AT&T Mobility, 81.07, Service. CCC: 8, O.K. Scents, 14.00, Service; 9, L&R Clean Sweep Janitorial, 425.00, Blanket. SSF: 514, Oklahoma Dept Of Public Safety, 350.00, ; 515, Cartridge World, 89.97, ; 516, Th Rogers Lumber Co., 47.00; 517, Auto Lube Express, 114.98, Service; 518, Allen Canning Co., 1434.50, ; 519, Fuelman Of Oklahoma, 11656.90, Blanket; 520, Fuelman Of Oklahoma, 7206.04, Blanket; 521, Auto Lube Express, 28.99, Service; 522, Mease Medical Clinic, 95.00, Service; 523, Wal-Mart-Exception Processing, 300.35, Blanket; 524, Delaware County Health Dept., 30.00, ; 525, Patrol Technology, 48.00, ; 526, Integris Grove General Hosp, 149.00, Service; 527, Hometown Bottled Water Service, 22.00, Supplies. DOC: 115, V&V Drug, 520.27, ; 116, Homeland Stores Inc., 48.00, ; 117, Graves Menu Maker, 1115.78, Supplies; 118,
Precision Dental & Dentures, 220.00, ; 119, Zap Plumbing Inc., 877.41, Service; 120, Hopper Md, Robert W, 405.00, Blanket; 121, V&V Drug, 901.95, Blanket; 122, Henry Kraft Inc., 152.12, Supplies. RESALE: 186, Delaware County Journal, 22.35, Pub. MTCF: 39, Hampton Inn & Suites, 113.36, Lodging; 40, Marriott, 83.00, Lodging; 41, Ness Inc., 25.00, Maint; 42, Ness Inc., 25.00, Maint; 43, Ness Inc., 25.00, Maint; 44, Ness Inc., 13.32, Maint. E911: 211, AT&T, 1190.00, Service; 212, Kansas State Bank Of Manhattan, 23000.00, Lease/Pur. FIRE DEPTS.: 416, At&T, 42.94, Service; 417, First National Bank, 6857.05, Lease/Pur; 418, Stevenson L.P. Gas, 629.65, ; 419, Wal-Mart-Exception Processing, 542.67, Equip; 420, Rec-Tec, 610.00, Equip; 421, Rec-Tec, 108.00, ; 422, Apex Inc, 500.00, ; 423, W S Darley & Co., 121.23, ; 424, Wal-Mart-Exception Processing, 235.14, Blanket; 425, Dept. Of Central Services, 564.00, Insurance; 426, Blevins Pest & Termite Control, 25.00, ; 427, Airgas Mid-South Inc., 261.00, Supplies; 428, Grand Savings Bank, 1538.86, Lease/Pur; 429, Speedys 66, 126.48, Blanket; 430, Speedys 66, 243.71, Blanket; 431, Gaines Apparatus Service, 199.50, ; 432, Ferrara Fire Apparatus Inc., 7612.58, Equip; 433, Rec-Tec, 140.00. EMPG: 47, Real, Robert G., 10.30, Travel. GENERAL: 2061, Graves Menu Maker, 1571.32, ; 2062, Lakeland Office Systems, 43.41, Maint; 2063, Wal-Mart-Exception Processing, 151.90, Equip; 2064, Lakeland Office Systems, 131.74, Maint; 2065, Quill Corporation, 276.52, Supplies; 2066, Soltow Business Supply, 319.99, Furniture; 2067, Blevins Pest & Termite Control, 300.00, Blanket; 2068, AT&T Mobility, 35.02, Service; 2069, Soltow Business Supply, 273.56, Supplies; 2070, L&R Clean Sweep Janitorial, 3475.00,
Blanket; 2071, West, Jimmy L., 26.80, Refund; 2072, Hometown Bottled Water Service, 5.50, Water/Rent; Seneca Cayuga Road: 5, Apac-Oklahoma Inc., 261623.40, Materials.
Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #4-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to receive and file monthly reports from officers as follows: None were submitted. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #5-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to receive/file/discuss any reports from engineers for Delaware County road/bridge projects. No reports were submitted. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #6-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to approve blanket purchase orders for the month of January 2009 as follows: Dist. #1: Cintas Uniforms $500.00; Katner Mills-$300.00; O’Reilly’s Auto- $800.00; Lowes $300.00; Sisco True Value $150.00; APAC $1000.00. DIST. #2: Lindly’s $200.00; Jay Plumbing $200.00; O’Reillys Auto $200.00; Cintas $300.00; TH Rogers 400.00; Stephens Auto $2000.00. DIST #3: Stephens Auto $1500.00; Kansas Bldg. $400.00; Cintas $500.00; Hometown Water $30.00; Kansas Auto $400.00. GEN. CH: Hometown Water $50.00; Delaware Co. Journal $1500.00; L&R Clean Sweep Janitorial $3475.00; All Pro Lawn care $700.00; Hutchison Heat & Air $500.00; Jay Plumbing $500.00; Blevins Pest $50.00; Tim’s Electric $500.00. CCC: All Pro Lawn Care $500.00; Hutchison Heat & Air $500.00; Jay Plumbing $500.00; L&R Clean Sweep Janitorial $425.00. SHERIFF’S DEPT.: Shell Fleet Plus $900.00; Fuelman $10,000.00; V&V Drug $1000.00; Dr. Hopper $1000.00. SOLID WASTE: Airgas MidSouth $200.00; Blevins Pest $25.00; Cintas $900.00; Hometown Water $150.00; Katner Mills $1000.00; Lowes $1000.00; SW Missouri Truck $4000.00; Stephens Auto $3000.00. CO. CLERK: Walmart $200.00. ASESSOR’S DEPT.: Hometown Water $100.00; Walmart $200.00; Walmart $100.00; Lowes $200.00. DCUFRF: Walmart $250.00. E-911: Hometown Water $100.00; Auto Lube Express $100.00; TH Rogers $200.00; Walmart $300.00; Jay Plumbing $100.00.
CO. HEALTH DEPT: Walmart $300.00; Mease Medical $300.00. TOWN OF BERNICE: Lowes $125.00; Katner Mills $125.00; John’s Tractor $125.00; REC TEC $125.00; Atwoods $125.00. BUTLER FD: O’ Rielly’s Auto $250.00; Katner Mills $250.00; Lowes $250.00; Walmart $250.00. COWSKIN FD: Lowes $500.00; O’Reilly’s Auto $200.00; Sisco True Value $100.00; Ark Valley $500.00; Ottawa Co. Farm $1000.00. EUCHA FD: Allens Texaco $1000.00. FLINT RIDGE FD: AutoZone $250.00; Kansas Auto $100.00; Kansas Bldg. Supply $200.00; Andersons $650.00; Twister’s $200.00. HICKORY GROVE FD: O’Reilly’s Auto $350.00; Lowes $1000.00. KANSAS FD: Bo’s Conv. Store $800.00; Kansas Bldg. Supply $500.00; O’Reilly’s Auto $500.00. KENWOOD FD: O’Reilly’s Auto $300.00; Emergency Med. Prod. $150.00. LEACH FD: SpringPlace Country Store $500.00; Kansas Bldg. Supply $700.00. OAKS FD: Walmart $250.00; SpringPlace Country Store $750.00; Kanas Auto $200.00. TIA JUANA FD: Lakewood Ace Harware $250.00; Harold’s Auto $250.00; Langley Home Center $250.00. TIFF CITY FD: Tiff City Store $500.00; O’Reilly’s Auto $500.00. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #7-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve set up of Highway Cash for the month of January 2009 as follows: T-1 $113,000.00; T-1-B $1000.00; T-1-C $1200.00; T-2 $11,682.43; T-2-A $400.00; T-2-B $22,616.22; Total $149,898.65. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell- yes. Motion carried.
AGENDA #8-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to advertise for sealed bids on the lease purchase of Tanker Truck for the Butler Fire Dept. Bids will be opened and reviewed in regular meeting date 1/26/09 at 9:00 AM. Lowest or best bid will be accepted in regular meeting of 2/9/09. Bids will be received no later than 8:30 AM on 2/9/09 in the Co. Clerk’s office in Jay, OK. Roll call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #9-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to advertise for sealed bids on the lease purchase of a new pumper truck for the Grove Fire Dept. Bids will be opened and reviewed in regular meeting dated 1/26/09 at 9:00 AM. Lowest or best bid will be accepted in regular meeting dated 2/9/09 AM. Bids will be received no later than 8:30 AM on 2/9/09 in the Co. Clerk’s office, Jay, OK. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #10-A motion was made by Commissioner Cornell and seconded by Commissioner Crowder to approve of amended interlocal cooperative agreement between the Delaware Co. Sheriff and Ottawa Co. Sheriff for Correctional Services. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #11-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve county improvement for roads and bridges engineering contract supplemental and modification agreement on Spavinaw Creek Bridge relocation project CIRB-121C(109)RB. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #12-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to accept the lowest bids on janitorial services as follows: L&R Clean Sweep for the Community Cntr.-(Only)and Steel’s Janitorial for the CourtHouse, Sheriff’s Dept. offices and the Election Board facilities. Vendor-Janco Bldg.-had the lowest bid for the Community Center and declined since all locations were not awarded to them. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #13- A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to accept the lowest bid on janitorial supplies. Only one (1) bid was received from 4-State Maintenance Supplies. The bid from 4-State Maint. was accepted. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #14-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to accept the lowest or best bids on six month road materials as follows: Ready Mix Concrete-Mid Continent and NEO Concrete-both bids accepted due to location of projects; Grader Blades-Dub Ross; Bituminous Materials-Coastal Energy; Emulsions-Coastal Energy; Asphlat-Longans Construction, APAC-Vinita, Teeter’s-Bidders state prices may be adjusted due to petroleum market. All bids accepted due to project locations.; Native Rock-Pryor Stone, Ozark Materials-Accepted both bids due to location of projects.; Washed Chips-Kemp Stone, APAC-Vinita, Pryor Stone-All bids accepted due to location of projects.; Base Rock-Crusher Run-Kemp Stone, Pryor Stone, APAC Oklahoma-All bids accepted due to location of projects.; Waste Rock-Kemp Stone, APAC-Vinita, Pryor Stone-All bids accepted due to location of projects.; Tire Recapping-T&W Tire. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #15-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve of the salvage of an HP PhotoSmart printer for the Delaware Co. Clerk. Roll Call: Commissioner Crowder-yes, Commissioner Kendrick-yes, Commissioner Cornell-yes. Motion carried.
AGENDA #16- The motion to accept the lowest or best bid for a lease purchase of a new rescue truck for the Oaks Fire Dept. was tabled for one (1) more week 01-05-09 for further review.
AGENDA #17- NEW BUSINESS: None submitted.
AGENDA #18- PUBLIC COMMENTS: None submitted
There being no further business to discuss, the meeting was recessed.
ATTEST:
KEN CROWDER -Chairman
CAROL FORTNER
Delaware County Clerk BILLY CORNELL-Member
DAVE KENDRICK -Member