DELAWARE COUNTY COMMISSIONERS MEETING
January 12, 2009
The Board of County Commissioners of Delaware County, Oklahoma, met in Regular Session on January 12, 2009 at 9:14 A.M. Agenda was posted January 6, 2009 at 4:30 P.M. on east entrance door.
Members of the Board present were Chairman- Billy Cornell, Commissioner Ken Crowder -Member and Commissioner Dave Kendrick-Member. The Board of Delaware County Commissioners are hereby authorized to take action on the following items:
AGENDA #1-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve of the agenda as posted. Roll call: Commissioner Cornell -yes, Commissioner Kendrick-yes, Commissioner Crowder -yes. Motion carried.
AGENDA #2-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve the minutes of meeting dated 1/5/09. Roll call: Commissioner Cornell -yes, Commissioner Kendrick-yes, Commissioner Crowder -yes. Motion carried.
AGENDA #3-A motion was made by Commissioner Kendrick and seconded Commissioner Crowder to approve of payment of all claims as presented to the Board of Commissioners by the County Clerk-Carol Fortner as follows:
2008-2009 CO. HEALTH: 199, Oklahoma State Dept. Of Health, 35703.81, Personal Services; 200, Larmon, Marsha, 66.69, Travel; 201, Hounsome, Vicki, 39.60, Travel; 202, Waldron, Susan, 154.17, Travel; 203, O Dell, Roy, 723.06, Travel; 204, Haynes, Jana, 35.10, Travel; 205, Hall, Kimberly, 27.50, ; 206, Quill Corporation, 324.14, Supplies; 207, Grove Area Cellular, 19.45, Service; 208, Grand Telephone Co., 239.76, Service; 209, Jay Utilities Authority, 1192.32, Utilities. SOLID WASTE: 861, Waste Management Inc., 15872.93, Landfill; 862, Century Tel, 71.58, Service; 863, AT&T, 63.12, Service; 864, Ark Valley Petroleum, 2383.50, Fuel; 865, Southwest Missouri Truck Center, 3054.60, ; 866, Southwest Missouri Truck Center, 953.49, Blanket; 867, Katner Mills (Napa), 280.00, Blanket; 868, Accu-Screen Inc., 396.12, Testing; 869, Southwest Missouri Truck Center, 4162.51. HIGHWAY: 1604, Hamill Metals, 365.00, Supplies; 1605, Rose & McCrary Pc, 1250.00, Prof Services; 1606, Southern Tire Mart LLC, 1370.00, Tires; 1607, Hamill Metals, 587.03, Supplies; 1608, Cherokee Nation, 1780.00, Easement; 1609, AEP, Public Service Co. Of Okla., 170.60, Service; 1610, GMSA, 812.68, Utilities; 1611, Jay Utilities Authority, 454.70, Utilities; 1612, Katner Mills (Napa), 295.27, Blanket; 1613, Lowe S, 87.34, Blanket; 1614, Sisco True-Value Hardware, 34.97, Blanket; 1615, Southwest Trailers & Equip Ccl, 767.24, Parts; 1616, APAC - Oklahoma Inc., 571.61, Sand; 1617, APAC - Oklahoma Inc., 90.24, Rock; 1618, APAC - Oklahoma Inc., 1099.18, Sand; 1619, O-Reilly Automotive Inc., 788.27, Blanket; 1620, Bingham Sand & Gravel, 1553.30, Salt; 1621, Bingham Sand & Gravel, 1903.30, Salt; 1622, Cintas Uniforms, 438.95, Blanket; 1623, Ozark Materials, 2480.00, Sand; 1624, Ozark Materials, 1010.00, Salt; 1625, Stephens Auto (Napa), 1005.88, Blanket; 1626, TH Rogers Lumber Co., 87.67, Blanket; 1627, Cintas Uniforms, 132.64, Blanket; 1628, Jay Plumbing & Electric Supply, 130.69, Blanket; 1629, Southern Tire Mart LLC, 300.00, Tires; 1630, Lindly’ s Inc., 12.92, Blanket; 1631, Rec/Ne Okla Electric Coop, 234.64, Service; 1632, Ark Valley Petroleum, 2203.50, Fuel; 1633, Century Tel, 92.80, Service; 1634, Grand Telephone Co., 103.39, Service; 1635, Grand Telephone Co., 95.13, Service; 1636, Grand Lake Telecommunications, 34.95, Service; 1637, Precision Wireless Internet, 161.70, Service. CCC: 10, AEP, Public Service Co. Of Okla., 910.29, Service; 11, Jay Utilities Authority, 985.46, Utilities; 12, Orkin Inc., 150.00, Service; 13, All Pro Lawn Care, 300.00, Blanket. LIEN FEE: 8, Wal-Mart-Exception Processing, 100.94, Blanket. SSF: 563, Kansas Auto Parts (Napa), 95.49, ; 564, O-Reilly Automotive Inc., 80.62, ; 565, B&R Automotive, 196.28, Service; 566, Sumpter Auto Lube Express, 89.97, Service; 567, Rutherford, Fabian G., 133.33, Transport; 568, Sumpter Auto Lube Express, 128.54, Service; 569, Homeland Stores Inc., 10.03, Supplies; 570, Rec-Tec, 161.00, Supplies; 571, Stephens Auto (Napa), 49.50, Service; 572, Auto Zone, 58.98, Parts; 573, Sumpter Auto Lube Express, 103.48, Service;
574, Stephens Auto (Napa), 219.45, Parts; 575, Grand Telephone Co., 646.33, Service; 576, Grand Lake Telecommunications, 226.76, Service; 577, Bill S Radiator & Gen. Repair, 110.90, Repairs;
Doc: 129, Homeland Stores Inc., 48.00, ; 130, Homeland Stores Inc., 54.67, Supplies. RESALE: 200, Delaware County Journal, 120.51, Pub; 201, Pitney Bowes Inc., 2481.00, Lease; 202, Hasler Financial
Services, 785.50, Lease. MTCF: 45, Hamby, Meagan H., 44.93, Travel. E911: 225, Grand Telephone Co., 107.20, Service; 226, Sst, 376.36, Service; 227, Ozark Telephone Co., 17.35, Service; 228, Grand Lake Telecommunications, 54.95, Service; 229, Grand Telephone Co., 459.46, Service; 230,
AT&T, 400.71, Service. FIRE DEPTS.: 439, Grand Savings Bank, 4002.27, Lease/Pur; 440, Lakewood Ace Hardware, 149.00, Blanket; 441, Rec-Tec, 109.50, ; 442, Rec-Tec, 2550.00, Equip; 443, Stevenson L.P. Gas Co., 341.81, ; 444, O-Reilly Automotive Inc., 185.90, Blanket; 445, Rec-Tec, 70.00, Equip; 446, O-Reilly Automotive Inc., 258.84, Blanket; 447, Speedys 66, 103.29, Blanket; 448, Sst, 137.46, Service; 449, Kenwood Water District, 13.00, Service; 450, Grand Telephone Co., 62.00, Service; 451, Kansas Building Supply Inc., 505.14, Blanket; 452, Stevenson L.P. Gas Co., 899.50, Propane; 453, Springplace Country Store, 490.60, Blanket; 454, Springplace Country Store, 40.00, Blanket; 455, Katner Mills (Napa), 314.14, Blanket; 456, Lowe S, 23.60, Blanket; 457, Wal-Mart-Exception Processing, 167.90, Blanket; 458, O-Reilly Automotive Inc., 35.06, Blanket; 459, Rec/Ne Okla Electric Coop, 135.00, Service; 460, Rec-Tec, 611.38, ; 461, Wal-Mart-Exception Processing, 35.76, Supplies. EMPG: 49, Grand Lake Telecommunications, 34.95, Service; 50, Grand Telephone Co., 60.81, Service; 51, Secretary Of State, 10.00, Notary; 52, Alltel Communications Llc, 121.84, Service. DCUFRF: 27, Alltel Communications Llc, 117.48, Service; 28, Metal Fab Trophy Shop,
32.74, Supplies; 29, Grand Telephone Co., 30.81, Service; 30, Wal-Mart-Exception Processing, 110.65, Blanket. GENERAL: 2199, Graves Menu Maker, 1230.68, Supplies; 2200, Graves Menu Maker, 1173.72, ; 2201, Grand Telephone Co., 198.45, Service; 2202, Grand Lake Telecommunications, 54.95, Service; 2203, Soltow Business Supply, 88.33, Supplies; 2204, Grand Lake Telecommunications, 34.95, Service; 2205, Ousley, Dian R., 81.91, Travel; 2206, Parker, Dianna L., 18.72, Travel; 2207, Grand Telephone Co., 232.21, Service; 2208, Grand Lake Telecommunications, 112.45, Service; 2209, Hometown Bottled Water Service, 22.00, Blanket; 2210, AT&T, 51.33, Service; 2211, Grand Telephone Co., 240.73, Service; 2212, Grand Lake Telecommunications, 94.95, Service; 2213, Jarco Industries, 1184.97, Supplies; 2214, Ark Valley Petroleum, 388.33, Fuel; 2215, Tim S Electric Inc., 932.54, Blanket; 2216, Hometown Bottled Water Service, 12.00, Blanket; 2217, Jay Plumbing & Electric Supply, 1646.30, Service; 2218, All Pro Lawn Care, 350.00, Blanket; 2219, Thyssen-Krupp Elevator Corp., 276.25, Maint; 2220, Grand Telephone Co., 95.42, Service; 2221, AEP Public Service Co. Of Okla., 3858.66, Service; 2222, Jay Utilities Authority, 4798.10, Utilities; 2223, Muskogee Co. Detention Center, 186.16, Juv Det; 2224, Grand Lake Telecommunications, 34.95, Service; 2225, Grand Telephone Co., 116.93, Service. Roll call: Commissioner Cornell -yes, Commissioner Kendrick-yes, Commissioner Crowder -yes. Motion carried.
AGENDA #4- A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to receive and file monthly reports from officers as follows: Assessor’s Dept., Treasurer’s Dept., Election Brd., Sheriff’s Dept. Roll call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #5- A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to receive/file/discuss any reports from engineers for Delaware County road/bridge projects. Tim McCrary gave updates on road/bridge projects. Roll call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #6-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve of application of EEOC (Emergency Evacuation Operations Center) Grant in the amount of $40,000.00 for Delaware Co. Emergency Mgt. to purchase large generator along with a portable generator for emergency purposes. Roll call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #7-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve amended/corrected plat of Island Air and The Landings on Monkey Island. This is being corrected due to wrong description on the plat. Roll call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #8-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to take no action on the creation of cash account to be known as Save Room Grant. Roll call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder- yes. Motion carried.
AGENDA #9-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to advertise for sealed bids on the lease purchase of a used or demo 10’ rescue squad for the Kenwood Vol. Fire Dept. Bids will be opened and reviewed for possible acceptance in regular meeting of 1/26/09 at 9:00AM. Bids will be received no later than 8:30 AM on 1/26/09 in the Co. Clerk’s office Jay, OK. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #10-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve of transfer of funds for the Monkey Island Fire Dept. as follows: From FD-MI-3 (Capital Outlay) into FD-MI-2 (M&O) $15,000.00. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #11-A motion was made by Commissioner Cornell and seconded by Commissioner Crowder to approve of transfer of funds for Tia Juana Fire Dept. as follows: From FD-TJ-2 (M&O) into FD-TJ-3 (Cap. Outlay) in the amount of $20,000.00. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #12-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve of transfer of funds for the Oaks Fire Dept. as follows: From FD-OK-3 (Capital Outlay) into FD-OK-2 (M&O) in the amount $6857.05. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #13-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve of Resolution establishing and designating county depositories for the Delaware Co. Treasurer as attached. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #14- A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve singing of 324-A claim requesting payment from Oklahoma Dept. of transportation to Rose & McCrary PC in the amount of $92,000.00 for Archeological Mitigation with AMEC Earth and Environmental –on Spavinaw Creek Bridge Relocation Project. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #15-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to accept the lowest and or Best bid on a Track Type Loader for Dist. #3 purchased thru the Revolving Fund with ODOT. All Bids have been rejected. Dist. #3 will go out for bids on a cables backhoe/loader on January 20, 2009. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #16-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to table for one more week (1-20-09) the acceptance of a bid on the lease purchase of a motor grader and a backhoe/loader for Dist. 2. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #17-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to accept the following bids on the selling of surplus equipment from Dist. #3 as follows: Accept bids from Clyde Allred on the 1-John Deere Tractor for $2111.00; and the 1- Ford Tractor for $1611.00. Also accept the bid from Gary Earp on the 1-Trojan Loader for $1750.00. All other bids have been rejected on the remaining equipment items. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #18-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve of the closeout of purchase orders for the FY 2007-2008. Updated report was approved. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #19-NEW BUSINESS: None submitted.
AGENDA #20-PUBLIC COMMENTS: None submitted
There being no further business to discuss, the meeting was recessed.
ATTEST:
BILLY CORNELL -Chairman
CAROL FORTNER
Delaware County Clerk KEN CROWDER -Member
DAVE KENDRICK -Member