DELAWARE COUNTY COMMISSIONERS MEETING
March
30, 2009
The
Board of County Commissioners of Delaware County, Oklahoma, met in Regular
Session on March 30, 2009 at 9:05A.M
and recessed at AM. Agenda was posted March 25,
2009 at 4:00 PM on east entrance door and the south west entrance.
Members
of the Board present were Chairman - Billy Cornell , Commissioner Dave Kendrick
–Member and Commissioner Ken Crowder – Member.
The Board of Delaware County Commissioners are hereby authorized to take
action on the following items:
AGENDA
#1-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder
to approve of the agenda as posted.
Roll call: Commissioner Cornell -yes, Commissioner Crowder –yes,
Commissioner Kendrick - yes. Motion carried.
AGENDA
#2-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell
to approve the minutes of meeting dated 3/23/09. Roll call: Commissioner Cornell -yes, Commissioner Kendrick –
yes, Commissioner Crowder -yes. Motion carried.
AGENDA #3-A motion was made by Commissioner Kendrick
and seconded by Commissioner Crowder to approve payment of all claims as
presented to the Board of Commissioners by the County Clerk-Carol Fortner as
follows:
2008-2009 County Health: 278, Holiday Inn
Hotel & Suites, 166.00, ; 279, Riverside Publishing Co., 221.42, ; 280,
Moore Medical Llc, 109.10, Supplies.
SOLID WASTE: 1187, A & A Equipment Co., 567.00, Supplies; 1188,
Blevins Pest & Termite Control, 25.00, Blanket; 1189, Ark Valley Petroleum,
2580.67, Fuel; 1190, Jessie James Tire Inc., 10.00, Repairs; 1191, B&B
Welding & Fabrication, 1159.02, Supplies; 1192, Alltel Communications Llc,
67.30, Service; 1193, Waste Management Inc.,
15341.58,
Landfill; 1194, Century Tel, 71.21, Service; 1195, Grand Savings Bank, 11198.94,
Lease/Pur; 1196, Allen’s Sinclair
Station, 12.00, Repairs. HIGHWAY:
2264, Allen, Leroy, 127.60, Travel; 2265, Mease Medical Clinic, 110.00,
Physical; 2266, Jim Woods Mkt., 2952.09, Fuel; 2267, Equipment Unlimited,
9980.00, Tractor Mower; 2268, Warrior Of Arkansas Inc., 180.40, Parts; 2269,
Springdale Tractor, Inc., 243.40, Parts; 2270, Ark Valley Petroleum, 1445.00, Fuel;
2271, Southwest Missouri Truck Center, 610.25, Parts; 2272, Ark Valley
Petroleum, 1419.14, Fuel; 2273, Ark Valley Petroleum, 377.70, Fuel; 2274, Dub
Ross Company Inc., 1332.00, Pipe; 2275, Valk Manufacturing Co., 1470.00, Grader
Blades; 2276, Starlight Trailer Sales, 2695.00, Equipment; 2277, Lakeland
Office Systems, 107.73, Maintenance; 2278, Warrior Of Arkansas Inc., 168.58,
Parts; 2279, Tulsa Freightliner, 52.90, Parts; 2280, Warrior Of Arkansas Inc.,
381.60, Parts; 2281, Diamond Int. Trucks Inc., 159.08, Parts; 2282, Holden
Industries Inc., 1309.92, Repairs; 2283, Longan Construction, 997.51, Proline;
2284, Weldon Parts Joplin, 221.16, Parts; 2285, Longan Construction, 994.51,
Proline; 2286, Century Tel, 96.54, Service; 2287, At&T Mobility, 89.80,
Service;
SSF:
771, Dollarhide, Leroy, 333.95, Transport; 772, Teel, Ronald S., 57.71,
Transport; 773, Hometown Bottled Water Service, 16.50, Supplies; 774, Quill
Corporation, 857.92, Supplies; 775, Patrol Technology, 282.51, Supplies; 776, Stephens Auto (Napa), 111.36,
Parts; 777, Wal-Mart-Exception Processing, 367.72, ; 778, Office Depot, 759.35,
Supplies; 779, Hobart Sales & Service Inc., 983.40, Repairs; 780, Oklahoma
Sheriff Association, 1200.00, ; 781, Johnson,
Jeanette I., 355.84, Travel; 782, Melton, Charles, 226.24, Transport. DOC: 162, V&V Drug, 487.11,
; 163, Royal Chemical Inc., 269.15, Supplies; 164, Royal Chemical Inc., 269.15,
Supplies; 165, Four State Maintenance Supply, 65.76, Supplies; 166, Graves Menu
Maker, 1028.67, Food. RESALE: 286, Delaware County Journal, 22.65, Public
Auction; 287, Delaware County Journal, 22.55, Public Auction. MTCF: 61, Law, Mary Jane, 235.35, Travel;
62, Hamby, Meagan H., 16.61, Travel. E911:
322, Vulcan Signs, 976.00. FIRE DEPTS.:
697, AT&T, 59.56, Service; 698, Gall S Incorporated, 223.39, ; 699, All
Seasons Signs, 455.00, Repairs; 700, Airgas Mid-South Inc., 164.70, Supplies;
701, Rec/Ne Okla Electric Coop, 153.57, Service; 702, Sst, 143.66, Service;
703, Bo S Convenience Store, 369.33, Blanket; 704, Gall S Incorporated,
1079.72, ; 705, Beck S Garage,
529.49,
Repairs; 706, O-Reilly Automotive Inc., 395.90, Blanket; 707, Smitty’s Body
Shop, 1099.55, ; 708, Smitty’s Body Shop, 1992.90, ; 709, Delaware County
Journal, 29.50, Publications; 710, W S Darley & Co., 674.90. GENERAL: 3063, Acco, 50.00, Reg; 3064,
Wal-Mart-Exception Processing, 99.09, Blanket; 3065, Pitney Bowes Inc., 27.98,
Supplies; 3066, Lakeland Office Systems, 131.74, Maintenance; 3067, Ellis-Cook,
Larena, 315.38, Travel; 3068, Shotpouch, Melvina, 81.47, Travel; 3069, Blevins,
Peggy, 80.20, Travel; 3070, Price, Brad, 422.40, Travel; 3071, Esri Inc.,
1000.00, Maintenance; 3072, American Supply Co., 158.37, Supplies; 3073, Steele
S Janitorial, 700.00, Janitorial Service; 3074, Hometown Bottled Water Service,
17.50, Blanket; 3075, Steele’s Janitorial, 2375.00, Blanket; 3076, Tim S Electric Inc., 505.72,
Blanket; 3077, Soltow Business Supply, 140.69, Supplies; 3078, Hometown Bottled
Water Service, 5.50, Service; 3079, Allen
S Computer Service, 48.94, Software; 3080, Allen S Computer Service, 50.00,
Service. Roll Call: Commissioner
Cornell-Yes, Commissioner Kendrick – yes, Commissioner Crowder-Yes. Motion Carried.
AGENDA #4- A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to receive and file monthly reports from officers as follows: No reports were received. Roll call: Commissioner Cornell-yes, Commissioner Kendrick–yes, Commissioner Crowder-yes. Motion carried.
AGENDA #5- A motion was made by
Commissioner Cornell and seconded by Commissioner
Crowder
to receive/file/discuss any reports from engineers for Delaware County
road/bridge projects. John
Blickensdorfer of Guy Engineering and Tim McCrary submitted reports on road/bridge
projects. Roll call: Commissioner
Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion
carried.
AGENDA
#6- A motion was made by Commissioner Kendrick and seconded by Commissioner
Cornell to approve entering into owner/contractor agreement between Delaware
Co. and Allied Roofing Systems for the replacement of the roof on the Delaware
Co. Community Center. Roll call:
Commissioner Cornell-yes, Commissioner Crowder-yes. Motion carried.
AGENDA
#7-A motion was made by Commissioner Kendrick and seconded by Commissioner
Crowder to approve temporary construction easement over and across land in Sec.
21, Twp. 21, Rng. 22 owned by Ralph Chancellor granted to Delaware Co. Dist.
#3. Roll call: Commissioner Cornell-yes,
Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA
#8-A motion was made by Commissioner Crowder and seconded by Commissioner
Cornell to approve set up of Highway Cash for the month of April 2009 as
follows: T-1-$131,000.00; T-1-B $1000.00; T-1-C $200.00; T-2 $48,181.74; T-2-A
$800.00; T-2-B $27,000.00; T-6 $1000.00; Total-$191,181.74. Roll call: Commissioner Cornell-yes, Commissioner
Kendrick – yes, Commissioner Crowder- yes. Motion carried.
AGENDA #9-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve all blanket purchase orders for the month of April 2009 as follows:
Dist. #1: Cintas Uniforms-$500.00, Katner Mills-$500.00, O’Reilly’s Auto-$800.00, Lowes-$500.00, Sisco True Value-$300.00, APAC-$10000.00. DIST. #2: Lindly’s-$200.00, Jay Plumbing-$200.00, O’Reilly’s Auto-$200.00, Cints-$300.00, TH Rogers-$400.00, Stephens Auto-$2000.00. DIST. #3: Stephens Auto-$2000.00, Kansas Bldg. Supply-$400.00, Cintas-$500.00, Airgas MisSouth-$100.00, Baker’s Five Acres-$200.00, Hometown Bott. Water-$50.00, Lindly’s-$400.00, Kansas Auto-$400.00. CO. GEN.: Hometown Bott. Water-$25.00, Delaware Co. Journal-$1500.00, Steele Janitorial Service-$2375.00, All Pro Lawn Care-$700.00, Hutchison Heat & Air-$500.00, Jay Plumbing-$500.00, Blevins Pest-$300.00, Tim’s Electric-$500.00. CCC: AllPro Lawn Care-$500.00, Hutchison Heat & Air-$500.00, Jay Plumbing-$500.00, Steele Janitorial-$700.00, Orkin-$150.00. CO. CLERK: Walmart-$200.00. SOLID WASTE: Airgas MidSouth-$200.00, Blevins Pest Control-$25.00, Cintas Uniforms-$900.00, Hometown Bott. Water-$150.00, Katner Mills-$1000.00, Lowes-$1000.00, SW MO truck Center-$4000.00, Stephens Auto-$3000.00. SHERIFF DEPT.: Shell Fleet Plus-$900.00, Fuelman-$10000.00, V&V Drug-$1000.00, Hopper Medical Clinic-$1000.00. ASSESSOR’S DEPT.: Hometown Bott. Water-$100.00, Walmart-$200.00, Walmart-$100.00, Lowes-$200.00. DCUFRF: Walmart-$250.00. E-911: Hometown Bott. Water-$100.00, Auto Lube-$100.00, TH Rogers -$200.00, Walmart-$300.00, Jay Plumbing-$100.00. CO. HEALTH DEPT.: Walmart-$300.00, Mease Med.-$300.00. TOWN OF BERNICE: Lowes-$125.00, Katner Mills-$125.00, John’s tractor-$125.00, REC TEC-$125.00, Atwoods-$125.00. BUTLER FD: O’Reilly Auto-$250.00, Katner Mills-$250.00, Lowes-$250.00, Walmart-$250.00. COWSKIN FD: Lowes-$500.00, O’Reilly’s Auto-$200.00, Sisco True Value-$100.00, Ark Valley-$500.00, Midwest propane-$1000.00. EUCHA FD: Allen’s Texaco-$1000.00. FLINT RIDGE FD: Autozone-$250.00, Kansas Auto-$100.00, Kansas Bldg. Supply-$200.00, Anderson’s-$650.00, Twisters-$200.00. HICKORY GROVE FD: O’Reilly’s Auto-$350.00, Lowes-$1000.00. KANSAS FD: Bo’s Conv. Store-$800.00, Kansas Bldg. Supply-$500.00, O’Reilly’s Auto-$500.00. KENWOOD FD: O’Reilly’s Auto-$300.00, Emergency Med. Prod.-$150.00. LEACH FD: SpringPlace Country Store-$500.00, Kansas Bldg. Supply-$700.00. OAKS FD: Walmart-$250.00, SpringPlace Country Store-$750.00, Kansas Auto-$200.00. TIA JUANA FD: Lakewood Ace Hardware-$250.00, Harold’s Autp-$250.00, Langley Home Ctr.-$250.00. TIFF CITY FD: Tiff City Store-$500.00, O’Reilly Auto-$500.00. W. SILOAM SPRINGS FD: Smitty’s Truck Stop-2500.00. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #10-A motion was made to approve of authorization to sign project documents for the office of Juvenile Affairs sub grant number 06-JABG-05 (Juvenile Accountability Block Grant) to Winton Parker. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #11-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve of transfer of funds for the Delaware Co. Sheriff’s Dept. as follows: From 04E Capital Outlay $10,000.00 into 04A Personal Services and from 04D M&O $5,607.87 into 04A Personal Services. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #12-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to receive and forward to insurance company the Notice of Tort claim from Tony Bishop for damages to windshield. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #13-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve of Attendant care agreement with Elizabeth Bryant for 2009. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #14-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve of lease purchase agreement for road machinery or equipment agreement thru Oklahoma Dept. of Transportation (ODOT) for Dist. #2. This will be for a lease of a loader/backhoe and a motor grader. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #15-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to advertise for sealed bids on the purchase of pre-cast clear span concrete bridge for Dist. #1. Bids will be opened and reviewed for possible acceptance in regular meeting of 4/20/09 at 9:00 AM in Commissioner’s meeting room in Jay, OK. Bids will be received no later than 4/20/09 at 8:30 AM in the County Clerk’s office. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #16-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to set the hearing date of the intent to close road known as E265 Rd. located in Sec. 9, Twp. 25N, Rng. 23E located in district #1 of Delaware Co. Hearing has been set or 5/11/09 at 9:00AM in the Commissioner’s office Jay, OK. Persons interested in opposition or proposition are urged to attend. Closing is being petitioned by the District #1 Commissioner, Delaware Co. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #17-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve of resolution requesting lake access funding for Dist. #1 on S 510 & E 320 (Sugar Shack) Road for a distance of two (2) miles. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #18-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve of application for Emergency Rural Economic Action Plan (REAP) Grant to include Delaware Co. schools in Hazard Mitigation Plan. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #19-A motion was made by Commissioner and seconded by Commissioner Kendrick to approve of signing of 3A Claim requesting reimbursement from OTC (Oklahoma Tax Commission) for loss of revenue due to exemption of new/expanded mfg. facilities in 2007 for 2008 tax year in the of $67,884.00. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #20- New business/none submitted
AGENDA #21- Public Comments: None submitted.
There being no further business to discuss, the meeting was recessed.
ATTEST:
BILLY CORNELL -Chairman
CAROL FORTNER
Delaware County Clerk KEN CROWDER -Member
DAVE KENDRICK -Member