DELAWARE COUNTY COMMISSIONERS MEETING
May
26, 2009
The
Board of County Commissioners of Delaware County, Oklahoma, met in Regular
Session on May 26, 2009 at 9:04 A.M and
recessed at 1:30 PM. Agenda was posted May 20,
2009 at 3:50 PM on east entrance door and the south west entrance.
Members
of the Board present were Chairman - Billy Cornell , Commissioner Dave Kendrick
–Member and Commissioner Ken Crowder – Member. The Board of Delaware County Commissioners are hereby
authorized to take action on the following items:
AGENDA
#1-A motion was made by Commissioner Crowder and seconded by Commissioner
Kendrick to approve of the agenda as posted.
Roll call: Commissioner Cornell -yes, Commissioner Crowder –yes,
Commissioner Kendrick - yes. Motion carried.
AGENDA
#2-A motion was made by Commissioner Kendrick and seconded by Commissioner
Crowder to approve the minutes of meeting dated 05/18/09. Roll call: Commissioner Cornell -yes,
Commissioner Kendrick – yes, Commissioner Crowder -yes. Motion carried.
AGENDA #3-A motion was made by Commissioner Cornell
and seconded by Commissioner Kendrick to approve payment of all claims as
presented to the Board of Commissioners by the County Clerk -Carol Fortner as
follows:
2008-2009 SHERIFF COMMISSARY
PROFIT FUND: 71, TIGER COMMISSARY SERVICES, 38.29, TAXES; 72, TIGER COMMISSARY
SERVICES, 362.47, SUPPLIES; 73, TIGER COMMISSARY SERVICES, 344.47, ; 74, TIGER
COMMISSARY SERVICES, 37.34, ;
County
Health: 340, NICHOLS, JANE ANN, 236.50, TRAVEL; 341, KILLION, DEIDRA, 171.60,
TRAVEL; 342, QUILL CORPORATION, 393.22, SUPPLIES; 343, LAKELAND OFFICE SYSTEMS,
83.60, MAINTENANCE; 344, MOORE MEDICAL LLC, 29.45, SUPPLIES; 345, GLAXO SMITH
KLINE FINANCIAL, 295.30, ; 346, AT&T MOBILITY, 71.41, SERVICE; 347, TERRA
TELECOM, 49.00, SERVICE; 348, LOWE S, 35.00, SUPPLIES;
Solid
Waste Cash Fund: 1433, ALLTEL COMMUNICATIONS LLC, 67.67, SERVICE; 1434,
AT&T MOBILITY, 158.09, SERVICE; 1435, AT&T MOBILITY, 177.31, SERVICE;
1436, ARK VALLEY PETROLEUM, 2443.50, FUEL; 1437, PIKE PASS, 598.95, PIKE PASS;
HIGHWAY:
2757, WHITE, SANDRA K., 17.27, TRAVEL; 2758, QUALITY RECYCLED AIR FILTERS,
59.00, PARTS; 2759, DUB ROSS COMPANY INC., 2040.60, PIPE; 2760, REC-TEC,
297.00, EQUIPMENT; 2761, ARK VALLEY PETROLEUM, 3331.00, FUEL; 2762, WOLFMASTERS
AUTO GLASS PTN, 180.00, PARTS; 2763, WARREN CAT, 3499.00, GRADER BLADES; 2764,
TULSA FREIGHTLINER, 211.86, PARTS; 2765, JIM WOODS MKT., 3089.34, FUEL; 2766,
CHEROKEE NATION, 120.00, EASEMENT; 2767, AEP, PUBLIC SERVICE CO. OF OKLA.,
280.93, SERVICE; 2768, REC-TEC, 102.00, REPAIRS; 2769, HAMILL METALS, 5400.00,
STEEL/METAL; 2770, SOUTHERN TIRE MART LLC, 6263.62, TIRES; 2771, WARREN
CAT,
3388.00, GRADER BLADES; 2772, JIM WOODS MKT., 2094.78, FUEL; 2773, SOUTHERN
TIRE MART LLC, 290.00, TIRES; 2774, WARRIOR OF ARKANSAS INC., 476.18, PARTS;
2775, CINTAS FIRST AID & SAFETY, 161.44, SUPPLIES; 2776, JEFF LUNGREN
CHEVROLET
INC.,
67.15, SERVICE; 2777, AT&T MOBILITY, 83.02, SERVICE; LIEN Fee: 15, KELLPRO
INC., 1252.40, SYSTEM SUPPORT; SSF:
977, WAL-MART-EXCEPTION PROCESSING, 29.97, SUPPLIES; 978, FORD MOTOR CREDIT
COMPANY, 9390.74, LEASE/PUR; 979, BILL S RADIATOR & GEN. REPAIR, 310.00,
REPAIRS; 980, OFFICE DEPOT, 503.19, SUPPLIES; 981, MELTON, CHARLES, 463.49, ;
982, ACCU-SCREEN INC., 75.00, TESTING; 983, AMSTERDAM PRINTING & LITHO,
138.43, ; 984, OFFICE DEPOT, 574.84, ; 985, KANSAS AUTO PARTS (NAPA), 120.71,
PARTS; 986, STEPHENS AUTO (NAPA), 85.94, PARTS; 987, WAL-MART-EXCEPTION
PROCESSING, 200.71, OFFICE SUPPLIES; 988, KATNER MILLS (NAPA), 68.23, PARTS;
989, SUMPTER AUTO LUBE EXPRESS, 104.98, SERVICE; 990, PITNEY BOWES INC., 55.50,
; 991, AEP, AMERICAN ELECTRIC POWER, 200.00, LEASE; 992, HOMETOWN BOTTLED WATER
SERVICE, 52.50, ; 993, STEPHENS AUTO (NAPA), 11.98, PARTS; 994, CURTISS TATE
TIRES AND SERVICE, 31.90, REPAIRS; 995, OKLAHOMA DEPT OF PUBLIC SAFETY, 350.00,
; 996, SUPERIOR FORD INC., 61.75, PARTS; 997, STEPHENS AUTO (NAPA), 65.49,
PARTS; 998, STEPHENS AUTO (NAPA), 4.99, SUPPLIES; 999, QWEST COMMUNICATIONS,
388.68, SERVICE; 1000, U.S. POSTMASTER, 56.00, RENT; 1001, Mid-west Printing
Co., 247.83, ; 1002, MACS AUTOMOTIVE, 539.73, SERVICE; 1003, MACS AUTOMOTIVE,
206.45, REPAIRS; 1004, PROFESSIONAL FORMS & SUPPLIES INC., 135.60,
SUPPLIES; 1005, SUMPTER AUTO LUBE EXPRESS, 110.97, REPAIRS; 1006, ACCU-SCREEN
INC., 73.48, TESTING; 1007, ACCU-SCREEN INC., 56.98, ; DOC: 213, FOUR STATE MAINTENANCE SUPPLY,
100.05, SUPPLIES; 214, V&V DRUG, 201.92, MED; 215, PRECISION DENTAL &
DENTURES, 290.00, SERVICE; 216, V&V DRUG, 1082.44, BLANKET; 217, MEASE
MEDICAL CLINIC, 65.00, PROF SERVICES; 218, TH ROGERS LUMBER
CO.,
14.97, SUPPLIES; 219, HOMELAND STORES INC., 30.00, ; 220, WAL-MART-EXCEPTION
PROCESSING, 43.49, ; 221, GRAVES MENU MAKER, 1366.56, FOOD; 222, HOMELAND
STORES INC., 48.00, ; 223, MEASE MEDICAL CLINIC, 130.00, ; 224, GRAVES MENU
MAKER,
852.58,
FOOD; 225, V&V DRUG, 925.10, MED; 226, HOMELAND STORES INC., 30.00, ;
Mortgage
Tax Cert Fee: 83, SOUTHERN HILLS MARRIOTT, 237.00, LODGING;
Emergency
Management Cash: 37, QUILL CORPORATION, 542.20, OFFICE SUPPLIES; 38, SPEEDY S
#4, 52.00, REFUND; 39, REC-TEC, 147.50, EQUIPMENT; Sheriff Training: 4, BEST
WESTERN OF EUFAULA, 140.00, LODGING;
E911 CASH ACCOUNT: 390, TIGER DIRECT INC., 55.95, SUPPLIES; 391, CPC,
703.75, SUPPLIES; 392, AT&T, 1190.00, SERVICE;
Fire
Department Sales Tax: 871, SUMMERS, JEREMY D & AMANDA, 570.00, ; 872,
PHILLIPS, DAVID, 220.00, TRAVEL; 873, HONEYCUTT MANUFACTURING, 9635.00,
BUILDING SUPPLIES; 874, BLEVINS PEST
& TERMITE CONTROL, 35.00, SERVICE; 875, REC/NE OKLA
ELECTRIC
COOP, 92.00, UTILITIES; 876, ARK VALLEY PETROLEUM, 188.72, BLANKET; 877, SISCO
TRUE-VALUE HARDWARE, 17.28, BLANKET;
878, AT&T, 138.60, SERVICE; 879, ALLIED WASTE SERVICE LLC, 72.99, SERVICE;
880, REC/NE OKLA ELECTRIC COOP, 167.62, UTILITIES; 881, GMSA, 74.10, UTILITIES;
882, HENDREN FORD, 1568.72, REPAIRS; 883, GRAND SAVINGS BANK, 1538.86,
LEASE/PUR;
884, TIFF CITY
STORE, 35.70, BLANKET; 885, AT&T MOBILITY, 52.94, SERVICE;
Sheriff
Special Fortfeiture Account: 6, HUGHES, GAYLE, 370.00, AMMUNITION;
General:
3667, OSU COOP. EXTENSION SERVICE, 195.76, PART TIME WORK; 3668, GRAND LAKE
TELECOMMUNICATIONS, 54.95, SERVICE; 3669, GRAND TELEPHONE CO., 58.47, SERVICE;
3670, AT&T, 85.88, SERVICE; 3671, WAL-MART-EXCEPTION PROCESSING, 50.61, ;
3672, WAL-MART-EXCEPTION PROCESSING, 104.65, ; 3673, LAKELAND OFFICE SYSTEMS,
134.77, MAINTENANCE; 3674, MCI, 61.06, SERVICE; 3675, PRECISION WIRELESS
INTERNET, 47.95, SERVICE; 3676, QUILL CORPORATION, 196.15, SUPPLIES; 3677,
AT&T MOBILITY, 35.60, SUPPLIES; 3678, GRAND LAKE FIRE SAFETY INC., 14.50,
SERVICE; 3679, CANADIAN COUNTY JUVENILE, 38.62, JUV DET; 3680, QUILL
CORPORATION, 124.39, ; 3681, HOMETOWN BOTTLED WATER SERVICE, 5.50, SUPPLIES;
3682, GRAND TELEPHONE CO., 26.90, SERVICE; 3683, REC/NE OKLA ELECTRIC COOP,
207.00, SERVICE.
Roll Call:
Commissioner Cornell-Yes, Commissioner Kendrick – yes, Commissioner
Crowder-Yes. Motion Carried.
AGENDA #4- A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to receive and file monthly reports from officers as follows: District Attorney. Roll call: Commissioner Cornell-yes, Commissioner Kendrick–yes, Commissioner Crowder-yes. Motion carried.
AGENDA #5- A motion was made by
Commissioner Cornell and seconded by Commissioner
Kendrick
to receive/file/discuss any reports from engineers for Delaware County
road/bridge projects. No reports
submitted. Roll call: Commissioner
Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion
carried.
AGENDA
#6- A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick
to approve salvage of office equipment for the Delaware County Clerk’s office
and remove from inventory. Two tables,
one electric typewriter, one Dell computer tower, one external drive. Roll call: Commissioner Cornell-yes,
Commissioner Crowder-yes, Commissioner Kendrick-yes. Motion carried.
AGENDA
#7-A motion was made by Commissioner Kendrick and seconded by Commissioner
Crowder to receive and file jail inspection report from the Oklahoma Department
of Health Protective Health Services-dated 05/05/09 of the Delaware County
Jail. Roll call: Commissioner
Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion
carried.
AGENDA
#8- A motion was made by Commissioner
Kendrick and seconded by Commissioner Cornell to approve signing of 324A claim
requesting payment to Warren Cat for Backhoe/Loader purchased thru the
revolving fund for Dist # 3. Roll call:
Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-
yes. Motion carried.
AGENDA #9-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve entering into a borrow permit between S.W. Johnson and Delaware County Dist # 3. Johnson’s land is located in S26 T20 R22. There will be no charge to the county for the removal of native clay/gravel. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #10-A motion was made by Commissioner Cornell and seconded by Commissioner Crowder to approve set up of highway cash for the month of June 2009 as follows: T-1 $113,000.00, T-1-B $1,000.00, T-1-C $ 400.00, T-2 $58,932.41, T-2-A $600.00, T-2-B $27,000.00, T-6 $1,000.00, Total of $201,932.41. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #11-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve all blanket purchase orders for the month of June 2009 as follows: DIST. 1: Cintas Uniforms $500.00, Katner Mills $500.00, O’Reilly’s $800.00, Lowe’s $500.00, Sisco True Value $300.00, Kemp Stone $10,000.00. DIST. 2: Lindly’s $200.00, Jay Plumbing $200.00, O’Reilly’s $200.00, Cintas $300.00, TH Rogers $400.00, Stephens NAPA $2,000.00. DIST. 3: Stephens Auto $2,000.00, Kansas Bldg Supply $400.00, Cintas $500.00, Airgas Mid-South $100.00, Baker’s Five Acres $200.00, Hometown Bottled Water $50.00, Lindly’s $400.00, Kansas Auto $400.00. CO. GEN. : Hometown Bottled Water $25.00, Delaware County Journal $1,500.00, Steele Janitorial Svc $3,075.00, All Pro Lawn Care $700.00, Hutchison Heat/Air $500.00, Jay Plumbing $500.00, Blevins Pest Control $300.00, Tim’s Electric $500.00. CCC: All Pro Lawn Care $500.00, Orkin $150.00, Steele Janitorial Svc $700.00. CO. CLERK: Wal-Mart $200.00. SOLID WASTE: Airgas Mid-South $200.00, Blevins Pest Control $25.00, Cintas Uniforms $900.00, Hometown Bottled Water $150.00, Katner Mills $1,000.00, Lowe’s $1,000.00, SW Missouri Truck Ctr $4,000.00, Stephens Auto $3,000.00. CO. SHERIFF: Shell Fleet Plus $900.00, Fuelman $10,000.00, V&V Drug $1,000.00, Hopper Medical Clinic $1,000.00. ASSESSOR’S DEPT: Hometown Bottled Water $100.00, Wal-Mart $200.00, Wal-Mart $100.00, Lowe’s $200.00. DCUFRF: Wal-Mart $250.00. E-911: Hometown Bottled Water $100.00, Auto Lube Express $100.00, TH Rogers Lumber $200.00, Wal-Mart $300.00, Jay Plumbing $100.00. CO. HEALTH: Wal-Mart $300.00, Mease Medical Corp. $300.00. BERNICE FD: Lowe’s $125.00, Katner Mills $125.00, John’s Tractor $125.00, Rec-Tec $125.00, Atwoods $125.00. BUTLER FD: O’Reilly’s $250.00, Katner Mills $250.00, Lowe’s $250.00, Wal-Mart $250.00. COWSKIN FD: Lowe’s $500.00, O’Reilly’s $200.00, Sisco True Value $100.00, Ark Valley $500.00, Midwest Propane $1,000.00. EUCHA FD: Allen’s Sinclair $1,000.00. FLINT RIDGE FD: AutoZone $250.00, Kansas Auto Parts $100.00, Kansas Bldg Supply $200.00, Anderson’s $650.00, Twisters $200.00. HICKORY GROVE FD: O’Reilly’s $350.00, Lowe’s $1,000.00. KANSAS FD: Bo’s Conv. Store: $800.00, Kansas Bldg Supply $500.00, O’Reilly’s $500.00. KENWOOD FD: O’Reilly’s $300.00, Emergency Medical Products $150.00. LEACH FD: Springplace Country Store $500.00, Kansas Bldg Supply $700.00. OAKS FD: Wal-Mart $250.00, Springplace Country Store $750.00, Kansas Auto Parts $200.00. TIA JUANA FD: Lakewood Ace Hardware $250.00, Harold’s Auto Parts $250.00, Langley Home Ctr: $250.00, Speedy’s Conv. Store $500.00. TIFF CITY FD: Tiff City Store $500.00, O’Reilly’s $500.00. WEST SILOAM SPRINGS FD: Smitty’s Truck Shop $2,500.00. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #12-The motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to receive letter from APAC requesting a ninety (90) day extension to be added to contract completion date on GO4923-0719(1)G,S, Seneca Cayuga Road-Dist # 1 with possible approval contingent upon approval by Bureau of Indian Affairs (BIA). Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #13-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to approve second replat of Pointes Marin at Shangri LA. Motion tabled for two weeks. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #14-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve signing of 324A claim for payment to Rose & McCrary, PA for archaeological mitigation with AMEC on Spavinaw Creek Bridge #J2-622(004) project. Claim is in the amount of $28,000.00. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #15-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve entering into contract agreement between Dist # 1 and the Oklahoma Cooperative Circuit Engineering Districts Board (OCCEDB) ETR Fund -Emergency and Transportation Revolving Funds in the amount of $100,000.00. This will be start up money for the Gault Bridge Project that will be paid back to the OCCEDB within one year of commencement of project with monies from the CBRI (County Bridge and Road Improvement) funds. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #16-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to approve transfer of funds within County General for the Delaware County Emergency Management as follows: From 34C (Travel) $693.50, From 34D (M&O) $1,265.43, From 34E (Capital Outlay) $34.64-All to be transferred into 34A (Personal Services) for a total of $1,993.57. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #17-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve designated requisitioning, receiving, and inventory officers for the Flint Ridge Fire Department as follows: Mike Cox & Tom Shafer- Requisitioning officers, P.A. Engle & Robert Knott- Receiving officers, Edward Grant- Inventory officer. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #18-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to take the following tabled action concerning motion to discuss consideration and possible action for consideration and execution of Trust Indenture creating the Delaware County Educational Facilities Authority pursuant to the requirements of Title 60, Oklahoma Statutes, Section 176(A). Attorney Jeff Raley of the Floyd Law Firm spoke to the purpose of the proposed trust indenture for the Delaware County Educational Facilities Authority, a public trust with Delaware County, Oklahoma, the named beneficiary. The immediate need will be to assist in the Kansas School District funding which has been approved by the necessary voters. However, the subject trust could also be used to assist other school improvement financing projects within Delaware County, Oklahoma. Attorney Raley presented a list of approximately fifty (50) school indebtedness financings his firm had effectuated in the last few years using this public trust method as a financing conduit. Attorney Raley assured the commissioners that neither the commissioners nor the County could be liable for any portion of such indebtedness, and that all decisions related to construction and financing will be made by the Kansas School District and their hired professionals. Attorney Raley felt that very little time would be required of the trustees of the newly formed trust. Raley further informed the commissioners that the Delaware County Educational Facilities Authority would actually be paid one-eighth of one percent, annually, of the outstanding indebtedness, and that such monies would be more than sufficient to pay for any administrative expenses and would most likely result in a small surplus in favor of the trust. Conversations next turned to whether or not this financing could lesson future financing for Delaware County, especially for a jail project. Raley informed the commissioners that the recently enacted federal stimulus package increased the ability of Delaware County , Oklahoma, to issue “bank qualified” financing from $10 million to $30 million, annually. Roll Call: Commissioner Kendrick-yes, Commissioner Cornell-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #19-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to take the following tabled action concerning motion to discuss consideration and possible action upon acceptance of beneficial interest in Delaware County Educational Facilities Authority pursuant to the requirements of Title 60, Oklahoma Statutes, Section 176(A). Upon approval of execution of the subject Delaware County Educational Facilities Authority, the Commissioners unanimously voted for the County to accept beneficial interest in the Delaware County Educational Facilities Authority. Roll Call: Commissioner Kendrick-yes, Commissioner Cornell-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #20-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to discuss letter requesting approval to add permanent shelving to the District Attorneys office with possible action to be taken. Expense for shelving will be the burden of the District Attorney. Roll Call: Commissioner Kendrick-yes, Commissioner Cornell-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #21-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve transfer of funds within County General for the Delaware County Clerk as follows: From 10C (Travel) $285.00 into 10D (M&O). Roll Call: Commissioner Kendrick-yes, Commissioner Cornell-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #22-A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve renewal of service agreement between Kellpro, Inc. and Delaware County Clerk for software, Web Site Mtc. and support. Roll Call: Commissioner Kendrick-yes, Commissioner Cornell-yes, Commissioner Crowder-yes. Motion carried.
AGENDA #23- New business/none submitted.
AGENDA #24- Public Comments: None submitted.
There being no further business to discuss, the meeting was recessed.
ATTEST:
BILLY
CORNELL -Chairman
CAROL FORTNER
Delaware County Clerk KEN CROWDER
-Member
DAVE
KENDRICK -Member