DELAWARE COUNTY COMMISSIONERS MEETING
August
10, 2009
The
Board of County Commissioners of Delaware County, Oklahoma, met in Regular
Session on August 3, 2009 at 9:03 A.M
and recessed at 1:30 PM. Agenda was
posted August 5, 2009 at 4:00 PM on east entrance door and the south west
entrance.
Members
of the Board present were Chairman - Billy Cornell and Commissioner Dave
Kendrick –Member, and Commissioner Ken Crowder – Member. The Board of Delaware County Commissioners
are hereby authorized to take action on the following items:
AGENDA
#1-A motion was made by Commissioner Kendrick and seconded by Commissioner
Crowder to approve the agenda as posted.
Roll call: Commissioner Cornell -yes, Commissioner Kendrick – yes,
Commissioner Crowder-yes. Motion
carried.
AGENDA #2-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve the minutes of meeting dated 08/03/09 . Roll call: Commissioner Cornell -yes, Commissioner Kendrick – yes, Commissioner Crowder- yes. Motion carried.
AGENDA #3-A motion was made by Commissioner Kendrick
and seconded by Commissioner Crowder to approve payment of all claims as
presented to the Board of Commissioners by the County Clerk -Carol Fortner as
follows:
2008-2009
Ssf: 1139, Oklahoma Dare Officer Assoc., 175.00, Reg;
2009-2010
Delaware County Flood Planning: 2, OFMA, 50.00, Reg. E911: 40, Grand Telephone
Co., 115.94, Service; 41, Rec-Tec, 414.52, ; 42, Sst-Salina Spavinaw Telephone Co.,
112.20, Service; 43, Ozark Telephone Co., 28.11, Service; 44, Grand Telephone
Co., 459.46, Service; 45, Grand
Lake
Telecommunications, 57.45, Service; 46, Sst, 376.36, Service; 47, AT&T,
400.71, Service; 48, Kansas State Bank Of Manhattan, 2875.00, Lease/Pur. FIRE DEPTS.: 55, Capital One Na, 45358.80, Lease/Pur;
56, Grand Savings Bank, 1627.88, Lease/Pur; 57, Rec/Ne Okla Electric Coop,
129.42, Utilities; 58, Sst, 138.85, Service; 59, Kenwood Water District, 13.00,
Utilities; 60, Rec-Tec, 202.00, Supplies; 61, O-Reilly Automotive Inc., 300.00,
Blanket; 62, Sherwin-Williams, 221.90, ; 63, Grand Savings Bank, 4002.27,
Lease/Pur; 64, Sst, 164.45, Service; 65, Arkansas Surgical Supply, 970.21,
Medical Supplies; 66, Pro-Fire Equipment Llc, 3419.70, ; 67, Kansas Auto Parts
(Napa), 97.49, Blanket; 68, Precision Wireless Internet, 39.95, Service; 69,
Dell Marketing Lp, 996.96, Computer Hardware; 70, Bank Of The Lakes, 1064.08,
Lease/Pur; 71, Grand Telephone Co., 68.45,
Service;
72, Allen S Sinclair Station, 276.90, Tires; 73, Stephens Auto (Napa), 984.22,
Tools;
Sheriff
Commissary Profit Fund: 11, Tiger Commissary Services, 569.95, Supplies; 12,
Tiger Commissary Services, 62.03, Taxes; 13, Tiger Commissary Services, 371.70,
Supplies; 14, Tiger Commissary Services, 41.19, Taxes. CO. HEALTH: 37, O Dell, Roy, 757.35, Travel;
38, Barnwell, Brenna, 99.00, Travel; 39, Sturges, Marsha, 84.70, Travel; 40, Hall, Kimberly, 23.10, Taxes; 41,
Nichols, Jane Ann, 268.95, Travel; 42, Hallum, Nina, 412.20, Travel; 43, AEP,
Public
Service
Co. Of Okla., 619.80, Service; 44, Jay Utilities Authority, 258.09, Utilities;
45, Grand Telephone Co., 237.88, Service; 46, Innovative X-Ray, 90.00, ; 47,
Judy Sturges, 1237.02, Dot; 48, Kip Shotpouch, 450.00, Service; 49, State Termite
& Pest, 35.00, Service; 50, Innovative X-Ray, 330.00, Service; 51,
Wal-Mart-Exception Processing, 93.06, Blanket; 52, Levis' Electric, 104.00,
Service; 53, Grand Lake Lock & Safe, 315.00, Service. SOLID WASTE: 157,
Katner Mills (Napa), 434.23, Blanket; 158, Cintas Uniforms, 675.70, Blanket;
159, Lowe S, 572.24, Blanket; 160, Cintas First Aid & Safety, 72.90, ; 161,
Wilkins Industries Inc., 220.42, Parts; 162, Frosty S Glass Inc., 492.34,
Repairs; 163, Hometown Bottled Water Service, 114.50, Blanket; 164, Southern
Tire Mart Llc, 8195.12, Tires; 165, Rec-Tec, 697.50, Equipment; 166, Wilkins
Industries Inc., 443.19, Parts; 167, Southwest Missouri Truck Center, 3410.02,
Blanket; 168, John L. Abercrombie, 210.00, ; 169, A & A Equipment Co.,
3500.00, Supplies; 170, Jim Woods Mkt., 3557.80, Fuel; 171, Waste Management
Inc., 42.31, Landfill; 172, Jim Woods Mkt., 4449.76, Fuel; 173,
Precision-Mastermade Paints, 706.00, Supplies;
HIGHWAY:
365, Lowe S, 94.73, Supplies; 366, Wolfmasters Auto Glass Ptn, 495.00, Repairs;
367, Jim Woods Mkt., 3910.45, Fuel; 368, Stephens Auto (Napa), 1370.11,
Blanket; 369, Fabick Cat, 327.24, Parts; 370, Aep, Public Service Co. Of Okla.,
164.19, Service; 371, Gmsa, 55.79, Utilities; 372, Wolfmasters Auto Glass Ptn,
95.00, Repairs; 373, Warrior Of Arkansas Inc., 202.70, Parts; 374, Cintas First
Aid & Safety, 61.84, First Aid Supplies; 375, Jay Utilities Authority,
43.34, Utilities; 376, O-Reilly Automotive Inc., 92.75, Parts; 377, Quill
Corporation, 208.90, Office Supplies; 378, Brewer Construction, 150.00, Tools;
379, Rec/Ne Okla Electric Coop, 366.35, Service; 380, O-Reilly Automotive Inc.,
125.65, Parts; 381, Smith, Larry, 383.00, Service; 382, Longan Construction,
448.64, Proline; 383, Katner Mills (Napa), 495.72, Blanket; 384, O-Reilly
Automotive Inc., 720.23, Blanket;
385,
Cabin Diesel Service Inc., 68.95, Parts; 386, Lowe S, 434.89, Blanket; 387, A
& A Equipment Co., 1615.00, Equipment; 388, Atc Freightliner Group, 113.96,
Parts; 389, Southwest Missouri Truck Center, 311.40, Parts; 390, Accu-Screen
Inc., 329.68, Testing; 391, Cintas Uniforms, 165.80, Blanket; 392, Lindly S
Inc., 80.41, Blanket; 393, Grand Telephone Co., 117.46, Service; 394, Grand
Telephone Co., 123.67, ; 395, At&T, 99.40, Service; 396, At&T, 181.21,
Service; 397, Grand Lake Telecommunications, 34.95, Service; 398, Verison Wireless,
97.09, Service; 399, Grand Savings Bank, 1789.32, Lease/Pur; 400, Grand Savings
Bank, 6297.24, Lease/Pur; 401, Neo Concrete & Materials Inc., 747.00,
Concrete. LIEN FEE: 2, Kellpro Inc.,
1718.93, Licensing. SSF: 102, World
Wide Point Of Sale Llc, 112.00, Supplies; 103, Delaware County Health Dept.,
30.00, Service; 104, Graves Menu Maker, 725.82, Food; 105, Sumpter Auto Lube
Express, 50.49, Repairs; 106, Homeland Stores Inc., 48.00, Food; 107,
Accu-Screen Inc., 124.34, Drug Testing; 108, Sirchie, 56.43, Supplies; 109,
Russell Cellular, 170.02, Communication
Equipment; 110, Dollarhide, Leroy, 487.49, Travel; 111, Jay Utilities
Authority, 202.13, Utilities; 112, Grand Telephone Co., 149.10, Service; 113,
Grand Lake Telecommunications, 114.95, Service; 114, Accu-Screen Inc., 46.84,
Drug Testing; 115, Kansas Auto Parts (Napa), 22.42, Parts; 116, Citrix On Line,
2860.00, Service; 117, Grove Electric & Lighting, 9.30, Supplies; 118,
Grand Telephone Co., 501.07, Service; 119, Wal-Mart-Exception Processing,
119.19,
Office Supplies; 120, Russell Cellular, 163.48, Service; 121, Katner Mills
(Napa), 65.75, Parts; 122, Wal-Mart-Exception Processing, 591.52, Equipment;
123, Delaware County Health Dept., 30.00, Service. DOC: 15, V&V Drug, 467.39, Blanket; 16, Wal-Mart-Exception
Processing, 15.78, Supplies; 17, Wal-Mart-Exception Processing, 13.88, Supplies; 18, Graves Menu Maker, 254.56, Jail
Inmate Supplies; 19, Homeland Stores Inc., 42.00, Food; 20, V&V Drug,
36.73, Med; 21, Homeland Stores Inc., 36.00, Jail Inmate Supplies. RESALE: 48, Hasler Financial Services,
785.50, Lease;
Mortgage
Tax Cert Fee: 10, Hamby, Meagan H., 16.45, Reimbursement. EM CASH: 23, Grand Lake Telecommunications,
34.95, Service; 24, Grand Telephone Co., 65.40, Service;
25, Verizon Wireless, 114.47, Service.
USE TAX: 3, Hutchison Heating & Air Inc., 304.00, Inspec. SSFF: 1, Delaware County Sheriff, 1305.33,
Reimbursement; 2, Delaware County Sheriff,
2801.07,
Reimbursement. DCUFRF: 5, Grand
Telephone Co., 32.51, Service; 6, Wal-Mart-Exception Processing, 167.23, Blanket;
7, Littlefield, Alicia, 1395.23, Travel; 8, Sooner Printing, 51.00, Supplies.
GENERAL: 440, Grand Lake Telecommunications, 54.95, Service; 441, Grand
Telephone Co., 271.96, Service; 442, OSU Coop. Extension Service, 2326.00,
Personal Services; 443, Grand Lake Telecommunications, 54.95, Service; 444,
Grand Telephone Co., 132.61, Service; 445, Grand Telephone Co., 238.17,
Service; 446, AT&T, 57.46, Service; 447, Wal-Mart-Exception Processing,
96.73, Blanket; 448, Grand Telephone Co., 240.28, Service; 449, Hometown
Bottled Water Service, 16.50, Blanket; 450, Grand Lake Telecommunications,
94.95, Service; 451, Wal-Mart-Exception Processing, 10.27, Blanket; 452, Grand
Telephone Co., 103.07, Service; 453, AEP, Public Service Co. Of Okla., 5242.99,
Service; 454, Jay Utilities Authority, 961.05, Utilities; 455, Hutchison
Heating & Air Inc., 305.00, Repairs; 456, Craig County Detention Center,
34.04, Juv Det; 457, Grand Lake Telecommunications, 460.00, Service; 458, Grand
Lake Telecommunications, 34.95, Service; 459, All Pro Lawn Care, 605.00,
Blanket; 460, Cintas First Aid & Safety, 61.90, First Aid Supplies; 461,
Acco, 4000.00, Dues; 462, Tim S Electric Inc., 335.00, Service; 463, Jay
Utilities Authority, 141.61, Utilities; 464, O.K. Scents, 14.00, Service; 465,
Grove Electric & Lighting, 283.86, Supplies; 466, Hutchison Heating &
Air Inc., 335.00, Blanket; 467, AEP, Public Service Co. Of Okla., 34.10,
Service; 468, Jay Plumbing & Electric Supply, 80.50, Blanket; 469, Grand
LakeTelecommunications, 34.95, ; 470, Grand Telephone Co., 119.46, ; 471, Grand
Telephone Co., 27.15, Service; 472, Rec/Ne Okla Electric Coop, 220.00, Service;
473, Biltmore Hotel, 72.00, Lodging; 474, Biltmore Hotel, 72.00, Lodging. Roll call: Commissioner Cornell -yes,
Commissioner Kendrick – yes, Commissioner Crowder- yes. Motion carried.
AGENDA #4- A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to receive and file monthly reports from officers as follows: no reports have been received. Roll call: Commissioner Cornell-yes, Commissioner Kendrick–yes, Commissioner Crowder- yes. Motion carried.
AGENDA #5- A motion was made by
Commissioner Crowder and seconded by Commissioner
Kendrick
to receive/file/discuss any reports from engineers for Delaware County
road/bridge projects. Tim McCrary introduced
Ms. Callie Bennett of Hudson Consulting Services (grant writer for federal
grants on road/bridge projects). Ms.
Bennett offered her services on the Tiger Grant Programs from the Stimulus
Program funds available to the County.
Applications to the Tiger Grant Program is due in 30 days. Commissioners discussed opportunities for
the Co. Districts usage. Roll call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner
Crowder- yes. Motion carried.
AGENDA
#6- A motion was made by Commissioner Kendrick and seconded by Commissioner
Crowder to approve of the sponsorship of Reap Grant for Kenwood Fire Dept. by
resolution and documents pertaining to Grant application. Roll call: Commissioner Cornell-yes,
Commissioner Kendrick-yes, Commissioner Crowder- yes. Motion carried.
AGENDA
#7- A motion was made by Commissioner Crowder and seconded by Commissioner
Kendrick to approve contract agreement with Citrix On-Line and the Delaware Co.
Sheriff’s Dept. to provide Field Internet Services. Roll call: Commissioner Cornell-yes, Commissioner Kendrick – yes,
Commissioner Crowder-yes. Motion carried.
AGENDA
#8-No action was taken on the motion to approve Notice of Intent to Vacate Roadway
due to the hearing date set (9/7/09) in the Agenda as shown is Labor Day
Holiday and the courthouse is closed that day.
Roll call: Commissioner Cornell-yes, Commissioner Kendrick-yes,
Commissioner Crowder- yes. Motion carried.
AGENDA #9- A motion was made by Commissioner Kendrick and seconded
by Commissioner Crowder to approve request of pay from the Oklahoma Dept. of
Transportation Federal Emergency Relief for Leach/Kenwood area of Dist. #3 in
the amount of $97,649.04. Roll call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner
Crowder- yes. Motion carried.
AGENDA #10- A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to receive bi-annual inspection of county road system bridges in Dist. #1 of Delaware Co. and approve signing of 324A claim for payment of inspections done by Guy Engineering in the amount of $5756.95. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder- yes. Motion carried.
AGENDA #11-A motion was made by Commissioner Crowder and seconded by Commissioner Cornell to receive and file authorization of appointments for 2009-2010 fiscal year for the OSU Extension office as follows: Co. Ext. Dir.-Barbara Denney; Requisitioning Officer –Barbara Denney; Receiving officer-Dian Ousley; Inventory officer-Dian Ousley. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder- yes. Motion carried.
AGENDA #12-A motion was made by Commissioner Kendrick and seconded by Commissioner Cornell to approve of contract lease agreement between Delaware Co. OSU Ext. office on a Canon copier. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-no. Motion carried by vote of 2-1.
AGENDA #13- A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve Cooperative Extension Services Agreement between the Oklahoma State University acting for and on behalf of its Cooperative Extension Service and the US Dept. of Agriculture and the board of Commissioners of Delaware Co. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #14-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve rental of equipment between Scott Equipment and Delaware Co. Dist. #3. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #15-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick approve resolution granting approval of the Grand Lake Public Works Authority to borrow money from the Ok. Water Resources Board (OWRB) up to $1,000,000.00 to be used for repair and replacement of manholes, pump station lines, and other equipment for transfers of sewage to treatment plant. Loan #2 GLPWA proposes to borrow from OWRB up to $1858.00. $1,328,500.00 of the loan proceeds will be used to retire three(3) existing OWRB variable interest rate loans to OWRB fixed rate loans $5000,000 for the loan proceeds will be used to replace an existing short term loans at BOK. Final $30,000.00 will be used to pay landowners for long term leases for water well sites. Approved per recommendation of the ADA Lelecas. Trust is not responsible for liabilities. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #16-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve designation of officers for the Delaware Co. E-911 Dept. as follows: Requisitioning-Don Murphy; Receiving and Inventory officer-Tracy Sixkiller. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #17-A motion was made by Commissioner Crowder and seconded by commissioner Kendrick to approve of Equitable Sharing Agreement and Annual Certification report from the Dist. Attorney’s office. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #18-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to discuss County Improvements on roads and bridges thru the CIRB 5 year plan. A motion was made to sign the resolution with regards to Spavinaw Creek Bridge (2010), Fly Creek Bridge (2011) , Honey Creek Bridge at S 670 Rd. (2012) and Ridge Road Bridge (2014) over Beaty Creek (Fuller Bridge). Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #19-A motion was made by Commissioner Kendrick and Commissioner Crowder to approve of designation of officers for the following fire depts.: Tia Juana FD: Requisitioning-Mike hopper & Harold Olson, Receiving-James Smart & Kenneth Clark, Inventory-Steve Taylor. Cleora FD: Requisitioning-James Trask, Receiving- Steve Quinn & Darlene Trask, Invnetory-Bill Ballenger & Darlene Trask. West Siloam Springs FD: Requisitioning-Stan Shelley, Receiving-Joey Dozier, Inventory-Tom Schafer. Tiff City FD: Requisitioning-James McBee, Receiving-Richard Huston, Inventory-Terry Renner. Jay FD: Requisitioning-Rick Goins, Receiving-William Petty, Inventory-Bryan Gordon. Grove FD: Requisitioning-Chief Lee Dollarhide, Receiving-Fire Marshall-Mike Reed & Firefighter-Rocky DeSilva, Inventory-Chief Jeff Stout . Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #20-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to open and review all bids submitted on a new rescue truck for the Grove Fire Dept. Bids received are as follows: Ferrarra Fire Apparatus-$123,217.00; Blanchat Mfg.-No bid; Neel Fire Protection-$113,955.00; Deep South Fire Tucks-$112,270.00. Acceptance of the lowest or best bid is set for 08/17/09. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #21-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve of resolution requesting participation in the road machinery and equipment revolving fund for county to purchase equipment for Dist. #1 as follows: Truck Tractor-fifth wheel. Roll Call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #22-New business/none submitted.
AGENDA #25-Public Comments: Judith Read had questions about Agenda item #15.
ATTEST:
BILLY
CORNELL -Chairman
CAROL FORTNER
Delaware County Clerk KEN CROWDER
-Member
DAVE
KENDRICK -Member