DELAWARE COUNTY COMMISSIONERS MEETING
December
21, 2009
The
Board of County Commissioners of Delaware County, Oklahoma, met in Regular
Session on December 21, 2009 at 9:00
A.M and recessed at 1:45 PM. Agenda was posted December 16, 2009 at 3:59
PM on east entrance door and the south west entrance.
Members
of the Board present were Chairman-Commissioner Billy Cornell ,
Commissioner Dave Kendrick –Member and
Commissioner Ken Crowder – Member .
The Board of Delaware County Commissioners are hereby authorized to take
action on the following items:
AGENDA
#1-A motion was made by Commissioner Crowder and seconded by Commissioner
Kendrick to approve the agenda as posted.
Roll call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner
Crowder-yes. Motion carried.
AGENDA #2-A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve the minutes of meeting dated 12/14/09. Roll call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #3-A motion was made by Commissioner Kendrick
and seconded by Commissioner Cornell to approve payment of all claims as
presented to the Board of Commissioners by the County Clerk -Carol Fortner as
follows:
2008-2009 FIRE DEPTS.: 1023, Smith Two-Way Radio Inc.,
7800.00, Equipment;
2009-2010
CCA: 2, Mcghee Excavating Co., 1000.00, Refund. FIRE DEPTS.: 465, W S Darley
& Co., 566.46, Gear; 466, W S Darley & Co., 468.43, Gear; 467, Ark
Valley Petroleum, 604.45, Fuel; 468, Aep, Public Service Co. Of Okla., 92.56,
Service; 469, Sst, 165.81, Service; 470, At&T Mobility, 51.38, Service;
471, Rec/Ne Okla Electric Coop, 324.41, Service; 472, Rec/Ne Okla Electric
Coop, 102.23, Utilities; 473, Sst, 117.12, Service; 474, Anderson S Gas &
Propane, 1189.30, Propane; 475, Smitty S Body Shop, 62.73, Blanket; 476, Kansas
Auto Parts (Napa), 5.49, Blanket; 477, Anderson S Gas & Propane, 242.41,
Blanket; 478, Northeast Technology Ctr, 270.00, Training; 479, Acs Firehouse
Solutions, 735.00, Licensing; 480, Macs Automotive, 2492.64, Repairs; 481,
Rec/Ne Okla Electric Coop, 281.51, Utilities; 482, Muskogee Communications
Inc., 1419.00, Fd Equip; 483, Kansas Auto Parts (Napa), 328.12, Parts; 484, Springplace
Country Store, 387.30, Blanket; 485, Steveson L.P. Gas, 611.64, Propane; 486,
Discount Tools, 65.00, Supplies; 487, Merts Truck Center, 464.16, Repairs; 488,
Home Depot Credit Services, 3343.56, Fd Equip; 489, A & A Equipment Co.,
78.00, Supplies; 490, Beck S Garage, 1200.00, ; 491, Kansas Building Supply
Inc., 661.70, Blanket; 492, Springplace Country Store, 169.53, Blanket; 493,
Chief Fire & Safety Co. Inc., 443.00, ; 494, Kansas Building Supply Inc.,
8.70, Blanket; 495, Speedy S #4, 355.74, Blanket; 496, Muskogee Communications
Inc., 481.00, Equipment. K9 DON.: 7, Patrol Technology, 64.88, Drug Dog
Supplies. SCPF: 64, Allens Inc., 905.75, Food; 65, Tiger Commissary Services,
35.25, Taxes; 66, Tiger Commissary Services, 315.32, Supplies. CO. HEALTH: 180,
Day, Regina, 41.80, Travel; 181, Nichols, Jane Ann, 240.90, Travel; 182,
Nichols, Colby, 232.10, Travel; 183, Soltow Business Supply, 21.95, Office
Supplies; 184, Xerox Corporation, 76.50, ; 185, Courtyard Printing, 210.00,
Printed Supplies; 186, Kip Shotpouch, 300.00, Janitorial Service. SOLID WASTE: 761, Courtyard Printing, 71.17,
Printed Supplies; 762, Ark Valley Petroleum, 3584.40, Fuel; 763, Cintas
Uniforms, 767.46, Blanket; 764, Ark Valley Petroleum, 3311.17, Fuel; 765,
Southwest Missouri Truck Center, 1827.56, Blanket; 766, Stephens Auto (Napa),
1062.09, Blanket; 767, Hometown Bottled Water Service, 70.50, Blanket; 768,
Southwest Missouri Truck Center, 4900.00, Parts; 769, Quill Corporation,
129.26, Office Supplies;
770,
Grand Savings Bank, 4053.38, Lease/Pur.
HIGHWAY: 1587, Accu-Screen Inc., 125.00, Testing; 1588, Jackson S Auto
Salvage, 639.00, Repairs; 1589, Ark Valley Petroleum, 1759.20, Fuel; 1590,
Tulsa New Holland Inc., 62.20, Parts; 1591, Southern Tire Mart Llc, 1815.72,
Tires; 1592, Wallis Lubricants Llc, 229.52, Lubricants; 1593, Hugg And Hall
Equip. Co., 130.00, Parts; 1594, Hamill Metals, 158.40, Steel/Metal; 1595,
Custom Machine Shop, 40.00, Labor; 1596, Th Rogers Lumber Co., 102.13,
Building Supplies; 1597, Odot, 9162.10,
Lease/Pur; 1598, Odot, 6807.50, Lease/Pur; 1599, Odot, 3540.38, Lease/Pur;
1600, Grand Savings Bank, 6990.90, Lease/Pur; 1601, Grand Savings Bank,
2711.55, Lease/Pur; 1602, Grand Savings Bank, 1789.32, Lease/Pur;
Community
Center Cash: 14, Steele S Janitorial, 700.00, Blanket. SSF: 440, Graves Menu Maker, 1949.62, Food;
441, O-Reilly Automotive Inc., 7.98, Parts; 442, Accu-Screen Inc., 150.00, Drug
Testing; 443, Stephens Auto (Napa), 95.60, Repairs; 444, Sumpter Auto Lube
Express, 496.51, Repairs; 445, Oklahoma Dept Of Public Safety, 9350.00,
Vehicle; 446, Law Enforcement Systems Inc., 78.00, Supplies; 447, Cranks
Sinclair Station, 51.50, Service; 448, Wal-Mart-Exception Processing, 75.00,
Supplies; 449, Cranks Sinclair Station, 10.00, Service; 450, Cranks Sinclair
Station, 39.75, Service; 451, Cranks Sinclair Station, 10.00, Repairs; 452,
Wal-Mart-Exception Processing, 85.95, Office Supplies; 453, Wal-Mart-Exception
Processing, 96.48, Office Supplies; 454, Shell Fleet Plus, 643.94, Blanket. DOC: 92, Graves Menu Maker, 27.56, Food; 93,
Bob Barker Co., 246.63, Jail Inmate Supplies; 94, Wal-Mart-Exception
Processing, 230.76, Jail Inmate Supplies; 95, V&V Drug, 252.79, Med; 96,
Four State Maintenance Supply, 300.15, Supplies. RESALE: 185, Hasler Financial
Services, 785.50, Lease. MTCF: 47,
Hometown Bottled Water Service, 23.95, Supplies; 48, Delaware County, 1345.62,
Reimbursement; 49, Delaware County, 387.50, Refund; 50, Delaware County,
1345.62, Refund. EM CASH: 90, Aep,
Public Service Co. Of Okla., 86.88, Service;
Records
Management/Preservation: 62, Delaware County, 310.00, Refund; 63, County Clerk,
2153.00, Refund. USE TAX: 33, Delaware
County Journal, 1356.25, Blanket; 34, Blevins Pest & Termite Control,
300.00, Blanket; 35,
Steele’s Janitorial, 2375.00, Blanket. EMPG: 29, Stephens Auto (Napa), 90.24,
Parts; 30, Conocophillips Fleet, 39.69, Blanket. GENERAL: 1931, Kendrick, Dave
G., 34.10, Travel; 1932, U.S. Postmaster, 50.00, Rent; 1933, Canon Financial
Services
Inc.,
173.00, Lease/Pur; 1934, The American, 26.00, Public Auction; 1935, Mci, 63.20,
Service; 1936, Quill Corporation, 87.48, Office Supplies; 1937, Soltow Business
Supply, 18.73, Office Supplies; 1938, Cartridge World, 209.00, Supplies; 1939,
Precision Wireless Internet, 47.95, Service; 1940, Marshall & Swift,
476.20, Service; 1941, Delaware County, 77.50, Refund; 1942, Delaware County
Journal, 27.75, Publications; 1943, Hometown Bottled Water Service, 5.50,
Water/Rent; 1944, Affinity 4, 18.94, Service.
FBG: 13, Lowe S, 216.00, Building
Supplies; 14, Wheeler Metals Inc., 2142.04, Steel/Metal. Roll call: Commissioner Cornell-yes,
Commissioner
Kendrick – yes, Commissioner Crowder-yes.
Motion carried.
AGENDA #4- A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to receive and file monthly reports from officers as follows: None were submitted. Roll call: Commissioner Cornell-yes, Commissioner Kendrick–yes, Commissioner Crowder-yes. Motion carried.
AGENDA #5- A motion was made by
Commissioner Crowder and seconded by Commissioner
Kendrick
to receive/file/discuss any reports from engineers for Delaware County
road/bridge projects. Five year plan
was revised to add a road project in Dist. #3. Roll call: Commissioner-Cornell,
Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA
#6-A motion was made by Commissioner Crowder and seconded by Commissioner
Kendrick to take no action on the bid for lease purchase of a Truck Tractor for
Dist. #1. Roll call:
Commissioner-Cornell, Commissioner Kendrick – yes, Commissioner
Crowder-yes.
Motion carried.
AGENDA
#7- A motion was made by Commissioner Crowder and seconded by Commissioner
Kendrick to open and review all bids submitted on Cleaning and paper products
for Co. Offices, Solid Waste Dept. and Dists. #1, #2, & #3 Barns from the
following: Four State Maintenance Supplies; Henry Kraft Inc.; McCarty’s Office
Machines. Roll call:
Commissioner-Cornell, Commissioner Kendrick – yes, Commissioner
Crowder-yes.
Motion carried.
AGENDA
#8-A motion was made by Commissioner Crowder and seconded by Commissioner
Kendrick to open and review all bids submitted on Labor Only for repairs to the
old health building as follows:
Keystone Construction-$15,000.00; Ray Roberts Construction-$12,065.00. Roll call: Commissioner-Cornell,
Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #9-A motion was made by Commissioner Crowder
and seconded by Commissioner Kendrick to approve signing of application for
Oklahoma Highway Safety Reimbursement Grant for the Delaware Co. Sheriff’s
Dept. Roll call:
Commissioner-Cornell, Commissioner Kendrick – yes, Commissioner
Crowder-yes.
Motion carried.
AGENDA #10- A motion was made by Commissioner Crowder
and seconded by Commissioner Kendrick to approve of creating a Cash account for
Grant for the Delaware Co. Sheriff’s Dept. as follows: “OHSO” for the Ok Hwy.
Safety Cash Account. Roll call:
Commissioner-Cornell, Commissioner Kendrick – yes, Commissioner
Crowder-yes.
Motion carried.
AGENDA #11: A motion was made by Commissioner Crowder
and seconded by Commissioner Kendrick to approve signing of application
requesting Credit/Travel Card for the Sheriff’s Transport Dept. Roll call: Commissioner-Cornell, Commissioner
Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #12: A motion was made by Commissioner Crowder
and seconded by Commissioner Kendrick to open and review all bids submitted on
Janitorial Services for the Court House offices, Sheriff’s Dept. Offices; Election offices and Community Center
bldg. as follows: L&R Clean Sweep Janitorial; Steele Janitorial; and Jesse
Jones. Roll call:
Commissioner-Cornell, Commissioner Kendrick – yes, Commissioner
Crowder-yes.
Motion carried..
AGENDA #13: A motion was made by Commissioner Crowder
and seconded by Commissioner Kendrick to open and review all bids submitted on
Road Materials and or Supplies/Tire re-capping for a six month period-list
attached. Roll call:
Commissioner-Cornell, Commissioner Kendrick – yes, Commissioner
Crowder-yes.
Motion carried.
AGENDA #14: A motion was made by Commissioner Crowder
and seconded by Commissioner Kendrick to open and review all bids submitted on
Election Ballots for the Election Board as follows: only one bid was submitted
from MidWest Printing Co. Roll call: Commissioner-Cornell, Commissioner
Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #15: A motion was made by Commissioner
Crowder and seconded by Commissioner
Kendrick to approve transfer #S1218.1 Westco Refrigerator to the Delaware Co.
Emergency Mgt. inventory from the Delaware Co. Health Dept. Roll call: Commissioner-Cornell, Commissioner
Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #16: A motion was made by Commissioner Kendrick
and seconded by Commissioner Crowder to receive and forward to insurance
company Notice of Tort Claim from the Dept. of Transportation for damages to
state property by Sheriff’s Dept. Roll call:
Commissioner-Cornell, Commissioner Kendrick – yes, Commissioner
Crowder-yes.
Motion carried.
AGENDA
#17:A motion was made by Commissioner Cornell and seconded by Commissioner
Kendrick to approve of Utility Permit for a road cut to S. 710 Rd.
(10-22-25) by Sutherland Lumber Co. in
Dist. #2. Roll call:
Commissioner-Cornell, Commissioner Kendrick – yes, Commissioner
Crowder-yes.
Motion carried.
AGENDA #18: A motion was made by Commissioner Kendrick
and seconded by Commissioner Crowder to approve of signing of 324A claim
requesting payment to Rose & McCrary for engineering fees on Teesquantnee
Hollow Bridge project 3-21-23 1.5 miles
west of Hwy 59 on Kenwood Road in the amount of $7500.00. . Roll call:
Commissioner-Cornell, Commissioner Kendrick – yes, Commissioner
Crowder-yes.
Motion carried.
AGENDA
#19: A motion was made by Commissioner Kendrick and seconded by Commissioner
Crowder to approve of signing of 324-A claim requesting payment to Rose &
McCrary for engineering fees on Saline Creek Bridge 9-21-22 in the amount of
$15,000.00. . Roll call: Commissioner-Cornell, Commissioner
Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA
#20: A motion was made by Commissioner Crowder and seconded by Commissioner
Kendrick to approve amendment of the Revised 5 year Road and Bridge Plan for
Delaware Co. . Roll call: Commissioner-Cornell,
Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA
#21: A motion was made by Commissioner Crowder and seconded by Commissioner
Kendrick to approve of transfer of funds for the Bernice Fire Dept. as follows:
From FD-BE-2 (M&O) $3000.00 into FD-BE-1-C Travel. Roll call: Commissioner-Cornell,
Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA
#22: No motion was made by Commissioner Cornell and seconded by Commissioner
Crowder to approve of transfer of funds for the Monkey Island Fire Dept. There was no action taken on this item due
to typographical error.
AGENDA #23: There was no action taken on the
Blanket Purchase order for Lakemont Shores Fire Dept. due to incomplete motion.
AGENDA
#24: A motion was made by Commissioner Crowder and seconded by Commissioner
Kendrick to approve of Agreement between the Town of Bernice and the Delaware
Co. Sheriff’s Dept. for Law Enforcement Assistance in the Town of Bernice. Roll
call: Commissioner-Cornell, Commissioner Kendrick – yes, Commissioner
Crowder-yes.
Motion carried.
AGENDA
#25: A motion was made by Commissioner Cornell and seconded by Commissioner
Kendrick to approve of designation of officers as follows for the Jay Fire
Dept.: Chief- Bryan Gordon; Asst. Chief-Andy Warren; Requisitioning officers:
Bryan Gordon & Andy Warren; Receiving officers-Cody Goins & William
Petty; Inventory officers-William Bennett & Heath Barnwell.
AGENDA #26: New Business-None submitted.
AGENDA #27:Public Comments-None
submitted.
ATTEST:
BILLY
CORNELL -Chairman
CAROL FORTNER
Delaware County Clerk KEN CROWDER
-Member
DAVE
KENDRICK -Member