DELAWARE COUNTY COMMISSIONERS MEETING
December
28, 2009
The
Board of County Commissioners of Delaware County, Oklahoma, met in Regular
Session on December 28, 2009 at 9:09 A.M
and recessed at 1:00 PM. Agenda was posted December 22, 2009 at 8:00
AM on east entrance door and the south west entrance.
Members
of the Board present were Chairman-Commissioner Billy Cornell , Commissioner Dave Kendrick –Member and Commissioner Ken
Crowder – Member . The Board of Delaware County Commissioners
are hereby authorized to take action on the following items:
AGENDA
#1-A motion was made by Commissioner Crowder and seconded by Commissioner
Kendrick to approve the agenda as posted.
Roll call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner
Crowder-yes. Motion carried.
AGENDA #2-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder to approve the minutes of meeting dated 12/21/09. Roll call: Commissioner Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #3-A motion was made by Commissioner Kendrick
and seconded by Commissioner Crowder to approve payment of all claims as
presented to the Board of Commissioners by the County Clerk -Carol Fortner as
follows:
2009-2010
E911 Cash Account: 183, AT&T, 1190.00, Service; 184, Versadial Solutions,
828.00, Service. FIRE DEPTS.: 497,
Grand Savings Bank, 4002.27, Lease/Pur; 498, Rec/Ne Okla Electric Coop, 135.17,
Utilities; 499, Grand Savings Bank, 1538.86, Lease/Pur; 500, Rec/Ne Okla
Electric Coop, 172.00, Utilities; 501, New-Mac Electric Cooperative, 30.79,
Utilities; 502, O-Reilly Automotive Inc., 343.23, Blanket; 503, Macs
Automotive, 296.12, Repairs; 504, Broadway Screen & Printing, 454.94, ;
505, Sisco True-Value Hardware, 33.98, Blanket; 506, Lowe S, 219.50, Blanket;
507, Ark Valley Petroleum, 146.17, Blanket; 508, Gooch Brake And Equip. Co.,
376.04, Parts; 509, Rec/Ne Okla Electric Coop, 180.06, Utilities; 510, GMSA,
62.74, Utilities; 511, AT&T, 138.44, Service; 512, Allied Waste Service
Llc, 75.30, Service; 513, Sba Steel Inc., 205.28, Rent; 514, Gall S
Incorporated, 604.99, ; 515, Pierce Manufacturing Inc., 172100.00, Fire
Truck. K9 DONATIONS: 8, Kansas Building
Supply Inc., 11.10, Supplies. CO. HEALTH: 187, Pitney Bowes Inc., 602.05, ;
188, Quill Corporation, 82.58, Office Supplies; 189, Physicians Desk Reference,
77.90, ; 190, AT&T Mobility, 72.28, Service; 191, Lakeland Office Systems,
83.60, Maintenance. SOLID WASTE: 771,
Cintas First Aid & Safety, 86.20, First Aid Supplies; 772, Jim Woods Mkt.,
3815.74, Fuel; 773, Century Link, 75.00, Service; 774, AT&T Mobility,
417.47, Service; 775, At&T Mobility, 137.61, Service; 776,
Rec-Tec,
192.00, Communication Equipment; 777, Rec/Ne Okla Electric Coop, 665.00,
Utilities; 778, Southern Tire Mart Llc, 3228.72, Tires. HIGHWAY: 1604, AEP, Public Service Co. Of
Okla., 354.56, Utilities; 1605, Cintas First Aid & Safety, 40.18, First Aid
Supplies; 1606, Warrior Of Arkansas Inc., 30.37, Parts; 1607, Kcr International
Trucks Inc., 1050.59, Parts; 1608, Longan Construction, 730.15, Hmhl; 1609,
Longan Construction, 394.99, Proline; 1610, Cintas First Aid & Safety,
147.72, First Aid Supplies; 1611, Stephens Auto (Napa), 1986.25, Blanket; 1612,
Grissoms Llc, 113.94, Parts; 1613, Neo Concrete & Materials Inc., 501.00,
Concrete; 1614, Cintas First Aid & Safety, 205.84, First Aid Supplies;
1615, Jim Woods Mkt., 2159.89, Fuel; 1616, Warrior Of Arkansas Inc., 1026.95,
Parts; 1617, AT&T Mobility, 132.27, Service; 1618, Longan Construction,
2221.68, Hmhl. COMM. CTR. CASH: 15,
O.K. Scents & Window Washing, 14.00, Service. SSF: 455, AEP, American Electric Power, 200.00, Lease; 456,
Cranks Sinclair Station, 55.64, Service; 457, Curtiss Tate Tires And Service,
56.60, Service; 458, Katner Mills (Napa), 38.47, Parts; 459, Curtiss Tate Tires
And Service, 73.99, Supplies;
460, Rec-Tec, 860.00, ; 461, Fleet Distributors Express, 111.44, Equipment; 462,
Reasor Body Shop, 350.00; 463, O-Reilly Automotive Inc., 28.77, Parts;
Doc:
97, V&V Drug, 20.76, Med; 98, V&V Drug, 23.50, Med. MTCF: 51, Xerox Corporation, 29.25, Copies;
52, Xerox Corporation, 20.70, Maintenance. RCT: 11, Crosby, Evan N., 359.30,
Refund.
GENERAL:
1945, Sturges, Judy, 48.40, Travel; 1946, Lakeland Office Systems, 42.37,
Copies; 1947, OSU Coop. Extension Service, 2326.00, Personal Services; 1948,
Denney, Barbara A, 30.79, Travel; 1949, Lakeland Office Systems, 108.86, Maintenance;
1950, AT&T, 86.67, Service; 1951, U.S. Postmaster, 185.00, Rent; 1952,
Lakeland Office Systems, 131.74, Maintenance; 1953, AT&T Mobility, 35.91,
Service; 1954, Rec/Ne Okla Electric Coop, 43.00, Utilities; 1955, Rec/Ne Okla Electric
Coop, 163.00, Utilities. Roll call: Commissioner
Cornell-yes, Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #4- A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to receive and file monthly reports from officers as follows: None were submitted. Roll call: Commissioner Cornell-yes, Commissioner Kendrick–yes, Commissioner Crowder-yes. Motion carried.
AGENDA #5- A motion was made by
Commissioner Crowder and seconded by Commissioner
Kendrick
to receive/file/discuss any reports from engineers for Delaware County road/bridge
projects. Tim McCrary gave updates on
road projects. Roll call: Commissioner-Cornell, Commissioner Kendrick – yes, Commissioner
Crowder-yes.
Motion carried.
AGENDA
#6-A motion was made by Commissioner Crowder and seconded by Commissioner
Kendrick to approve of transfer of funds for the Delaware County Election Board
as follows: From 22-B (part time) $615.75 to 22-A (Pers. Svcs.). Roll call: Commissioner-Cornell,
Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA
#7- A motion was made by Commissioner Crowder and seconded by Commissioner
Kendrick to approve set up of Highway Cash for the month of January 2010 as follows: T-1 $126,000.00; T-1-B
$6000.00; T-1-C $200.00; T-2 $12,745.79; T-2-A $200.00; T-2-B $31,000.00; T-6
$2,000.00; Total-$178,145.79. Roll call: Commissioner-Cornell,
Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA
#8-A motion was made by Commissioner Crowder and seconded by Commissioner
Kendrick to approve Blanket Purchase Orders for the month of January 2010:
Dist. #1: Cintas Unifroms-$500.00; Katner Mills-$500.00; O’Reilly’s
Auto-$800.00; Lowes Home Center-$500.00; Sisco True Value-$300.00; APAC-$3,781.93.
DIST #2: Lindly’s-$200.00; Jay
Plumbing-$200.00; O’Reilly’s Auto-$200.00; Cintas $300.00; TH Rogers-$400.00;
Stephens Auto-$2000.00. DIST. #3:
Stephens Auto-$2000.00; Kansas Bldg. Supply-$400.00; Cintas-$500.00; Airgas
Mid-South-$100.00; Baker’s Five Acres-$200.00; Hometown Bott. Water-$50.00;
Lindly’s-$400.00; Kansas Auto-$400.00.
EMERG. MGT.: Conoco Phillips-$500.00.
CO. CLERK: Walmart-$200.00. SOLID WASTE: Airgas MidSouth-$200.00;
Blevins Pest-$25.00; Cintas Uniforms-$900.00; Hometown Bott. Water-$200.00; Katner
Mills-$1000.00; SW MO Truck Cntr.-$4000.00; Stephens Auto-$3000.00. SHERIFF’S DEPT.: Fuelman-$10,000.00;
Shell-$900.00; V&V Drug-$2000.00; Homeland-$500.00. CO. HEALTH DEPT.: Walmart-$300.00;
Innovative Mobile Service-$300.00; State Termite & Pest Control-$35.00. ASSESSOR’S DEPT.: Hometown Bott.
Water-$100.00; Walmart-$200.00; Wlamart-$100.00; Lowes-$200.00. DRUG COURT: Walmart-$250.00. E-911: Hometown
Bott. Water-$100.00; Auto Lube Express-$100.00; TH Rogers-$200.00;
Walmart-$300.00; Jay Plumbing-$100.00.
BERNICE FD: Lowes-$125.00; Katner-Mills-$125.00; John’s Tractor-$125.00;
REC-TEC-$125.00; Atwoods-$125.00; Walmart-$125.00; O’Reilly’s-$125.00. BUTLER FD: O’Reilly’s Auto-$250.00; Katner
Mills-$250.00; Lowes-$250.00; Walmart-$250.00.
COWSKIN FD: Lowes-$500.00; O’Reilly’s Auto-$200.00; Sisco True
Value-$100.00; Ark Valley-$500.00; Ottawa Co. Farm-$1000.00. EUCHA FD: Speedy’s-$500.00;
Walmart-$200.00. FLINT RIDGE FD: Kansas
Auto-$100.00; Kansas Bldg. Supply-$150.00; Anderson’s-$750.00;
Twisters-$650.00; Smitty’s Body Shop-$2500.00.
HICKORY GROVE FD: O’Reilly’s Auto-$350.00; Lowes-$1000.00. KANSAS FD: T&T Conv.-$500.00; Kansas
Bldg. Supply-$500.00; O’Reilly’s Auto-$500.00.
KENWOOD FD: O’Reilly’s Auto-$300.00; Emergency Med. Prod.-$150.00. LEACH
FD: SpringPlace Country Store-$500.00; Kansas Bldg. Supply-$700.00. OAKS FD: Walmart-$250.00;
SpringPlace Country Store-$500.00; Kansas Auto-$200.00. TIS JUANA FD: Lakewood Ace hardware-$250.00;
Harold’s Auto-$250.00; Langley Home Cntr.-$250.00. TIFF CITY FD: Tiff City Store-$500.00; O’Reilly’s Auto-$500.00.
W.
SILOAM SPRINGS FD: Smitty’s Truck Shop-$2500.00. Roll call: Commissioner-Cornell, Commissioner Kendrick – yes, Commissioner
Crowder-yes.
Motion carried.
AGENDA #9-A motion was made by Commissioner Cornell and
seconded by Commissioner Crowder to approve salvage of grader for Dist. #2 and
remove from inventory #D307-0217. Roll call:
Commissioner-Cornell, Commissioner Kendrick – yes, Commissioner
Crowder-yes.
Motion carried.
AGENDA #10- A motion was made by Commissioner Crowder and
seconded by Commissioner Kendrick to approve Resolution requesting additional
funds on the Gault Bridge Project in the amount of $118,359.17 project
#CB-121C-113 #25554-04. . Roll call: Commissioner-Cornell, Commissioner
Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #11: A motion was made by Commissioner Crowder
and seconded by Commissioner Kendrick to approve resolution requesting
amendment to estimated cost of Bridge Project known as Gault Bridge in the
amount of $118,359.17 project #CB-121C-113 #25554-04. Roll call: Commissioner-Cornell, Commissioner Kendrick – yes, Commissioner
Crowder-yes.
Motion carried.
AGENDA #12: A motion was made by Commissioner Crowder
and seconded by Commissioner Kendrick to accept the lowest bid on Janitorial
Services for the Delaware Co. Court House., Sheriff’s Dept., Election Board and
the Community Center from Jesse Jones-$3,500.00 per month. Roll call: Commissioner-Cornell, Commissioner
Kendrick – yes, Commissioner Crowder-yes. Motion carried..
AGENDA #13: A motion was made by Commissioner Crowder
and seconded by Commissioner Kendrick to accept lowest bids submitted for a six
(6) month period of time on Road materials &/or supplies and Tire
Re-Capping.. Bids accepted are as
follows: TIRE RE-CAPPING:T&W Tires. EMULSIONS CRS-2: Asphalt & Fuel,
Ergon Asphalt & Coastal Energy (All vendors accepted due to location of
projects w/ exception of Donelson Construction-rejected due to improper
paperwork). BITUMINOUS MATERIALS:
Asphalt Fuel & Coastal Energy. ASPHALT: Longan’s Const.; APAC Pryor; APAC
OK-Vinita (bids accepted due to location to projects). WASTE ROCK: Kemp Stone; APAC OK Vinita;
Benton Co. Rock (bids accepted due to location to projects). BASE ROCK/CRUSHER RUN: kemp Stone; Benton
Co. Rock; Pryor Stone; & APAC OK –Vinita (bids accepted due to location to
projects). NATIVE ROCK MATERIALS: Kemp
Stone-Pryor; Muskogee Sand Co.; Pryor Stone; Ozark Materials; APAC; Benton Co.
Rock (bids accepted due to location to projects). WASHED CHIPS: Kemp Stone; APAC OK-Vinita; Benton Co. Rock; Pryor
Stone (bids accepted due to location to projects). GRADER BLADES: Dub Ross; Warren Cat; Kirby Smith & Vaulk Mfg.
(All bids accepted due to availability).
READY MIX CONCRETE: Mid Continent; Green Country Concrete; &
Longan’s. (All bids accepted due to location of project). Roll call: Commissioner-Cornell, Commissioner
Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #14: A motion was made by Commissioner Crowder
and seconded by Commissioner Kendrick to accept the lowest bid on Election
Board Ballots for the Election Board as follows: Only one (1) bid was submitted: MidWest Printing. The bid was accepted from MidWest Printing
Co. Roll call: Commissioner-Cornell, Commissioner
Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #15: A motion was made by Commissioner Crowder and seconded by Commissioner Kendrick to
approve Amendment of revised 5 Year Road and Bridge Plan for Delaware Co. Roll call: Commissioner-Cornell, Commissioner
Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA #16: A motion was made by Commissioner Kendrick
and seconded by Commissioner Crowder to discuss and accept the quote for Drug
and Alcohol Screening Services from Four State Drug and Alcohol Screening
Services contract to begin January 1, 2010.
Roll
call: Commissioner-Cornell, Commissioner Kendrick – yes, Commissioner
Crowder-yes.
Motion carried.
AGENDA
#17:The motion to discuss the Delaware Co. Employee Personnel Handbook was
tabled for one (1) week 01/04/10.
Roll
call: Commissioner-Cornell, Commissioner Kendrick – yes, Commissioner
Crowder-yes.
Motion carried.
AGENDA #18: A motion was made by Commissioner Kendrick
and seconded by Commissioner Crowder to approve of signing of 324A claim
requesting payment to Rose & McCrary for engineering fees on Saline Creek
Bridge on Kenwood Road 6.5 miles W. of US 59 CB-121C(140) in the amount of $10,500.00. Roll call:
Commissioner-Cornell, Commissioner Kendrick – yes, Commissioner
Crowder-yes.
Motion carried.
AGENDA
#19: A motion was made by Commissioner Kendrick and seconded by Commissioner
Crowder to approve of signing of 324-A claim requesting payment to Rose &
McCrary for engineering fees on Dry Creek Bridge 2.5 miles W. of US 59 on Kenwood Road in the amount of $15,000.00. Roll
call: Commissioner-Cornell, Commissioner Kendrick – yes, Commissioner
Crowder-yes.
Motion carried.
AGENDA
#20: A motion was made by Commissioner Crowder and seconded by Commissioner
Cornell to take no action on the motion for sealed bids on a 10 Wheel truck for
Dist. #1. Roll call:
Commissioner-Cornell, Commissioner Kendrick – yes, Commissioner
Crowder-yes.
Motion carried.
AGENDA
#21: A motion was made by Commissioner Crowder and seconded by Commissioner
Kendrick to approve of transfer of funds for the Monkey Island Fire Dept. as
follows: From FD-MI-3 (CO) $15,000.00 into FD-MI-2 (M&O). Roll call: Commissioner-Cornell,
Commissioner Kendrick – yes, Commissioner Crowder-yes. Motion carried.
AGENDA
#22: New Business-None submitted.
AGENDA
#23: Public Comments-None
submitted
ATTEST:
BILLY CORNELL -Chairman
CAROL FORTNER
Delaware County Clerk KEN CROWDER -Member
DAVE KENDRICK -Member