DELAWARE COUNTY COMMISSIONERS MEETING
May
17, 2010
The
Board of County Commissioners of Delaware County, Oklahoma, met in Regular
Session on May 17, 2010 at 9:00 A.M and recessed at 12:00 PM. Agenda was posted May13, 2010 at 9:09 AM on
east entrance door and the south west entrance.
Members
of the Board present were Chairman-Commissioner Ken Crowder, Commissioner Dave Kendrick –Member and Commissioner Billy
Cornell – Member. The Board of
Delaware County Commissioners is hereby authorized to take action on the
following items:
AGENDA
#1- A motion was made by Commissioner Kendrick and seconded by Commissioner
Cornell to approve of the Agenda as posted.
Roll call: Commissioner Crowder-yes,
Commissioner Cornell-yes, Commissioner Kendrick – yes. Motion carried.
AGENDA #2- A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve the minutes of meeting dated 05/10/10. Roll Call: Commissioner Crowder –yes, Commissioner Cornell-yes, Commissioner Kendrick –yes. Motion carried.
AGENDA #3-A motion was made by Commissioner Kendrick and
seconded by Commissioner Cornell to approve payment of all claims as presented
to the Board of Commissioners by the County Clerk -Carol Fortner as follows:
2009-2010
E911: 334, Hometown Bottled Water Service, 33.00, Blanket; 335, Lightyear
Network Solutions Llc, 13.96, Service. FIRE DEPTS.: 915, Beck Industries Inc.,
3696.00, Supplies; 916, Harold S Auto Parts (Napa), 49.25, Blanket; 917,
O-Reilly Automotive Inc., 146.87, Blanket; 918, Rec/Ne Okla Electric Coop,
113.00, Utilities; 919, Sst, 149.52, Service; 920, Langley Home Center, 83.35,
Blanket; 921, Kenwood Water District, 13.00, Utilities; 922, Rec/Ne Okla
Electric Coop, 128.37, Utilities; 923, Grand Telephone Co., 32.43, Service; 924,
Grand Lake Telecommunications, 34.95, Service; 925, Aep, Public Service Co. Of
Okla., 89.55, Utilities; 926, Speedy’s #4, 464.02, Blanket; 927, Grand Savings
Bank, 4002.27, Lease/Pur; 928, Emergency Medical Products, 114.59, Medical Supplies;
929, Ark Valley Petroleum, 915.60, Fuel; 930, Universal Images Ltd, 299.88,
Supplies; 931, Tnt Quik Shop, 440.60, Blanket; 932, Rec/Ne Okla Electric Coop,
172.97, Service; 933, Sst, 143.85, Service.
SCPF: 113, Tiger Commissary Services, 389.13, Supplies; 114, Wal-Mart-Exception
Processing, 178.24, Commissary Supplies; 115, Tiger Commissary Services, 40.30,
Taxes. CO. HEALTH: 344, Sturges,
Marsha, 72.00, Travel; 345, Metal Fab Trophy Shop, 83.88, ; 346, Moore Medical
Llc, 159.33, ; 347, Xerox Corporation, 158.53, Copies; 348, Quill Corporation,
738.13, Office Supplies; 349, Verizon/Mci, 104.00, Service; 350, Hometown Bottled
Water Service, 27.95, Rent. SOLID WASTE:
1331, Hometown Bottled Water Service, 129.25, Blanket; 1332, Cintas Uniforms,
628.96, Blanket; 1333, Airgas Mid-South Inc., 28.90, Blanket; 1334, Southwest
Missouri Truck Center, 3243.82, Blanket; 1335, Cintas First Aid & Safety,
60.08, First Aid Supplies. HIGHWAY:
2754, Oklahoma Corporation Comm., 25.00, Misc; 2755, Warren Cat, 463.77, Parts;
2756, Keystone Equipment Co., 759.60, Tools; 2757, B & L Feed & Supply,
395.00, Supplies; 2758, Jim Woods Mkt., 4970.70, Fuel; 2759, Longan
Construction, 1660.32, Hmhl; 2760, Keystone Equipment Co., 86.93, Parts; 2761,
Southern Tire Mart Llc, 1010.14, ; 2762, Apac-Central Inc., 2174.82, Blanket;
2763, Apac-Central Inc., 3216.94, Rock; 2764, Cintas First Aid & Safety,
94.62, First Aid Supplies; 2765, O-Reilly Automotive Inc., 770.69, Blanket;
2766, Jim Woods Mkt., 3438.12, Fuel; 2767, Wolfmasters Auto Glass Ptn, 125.00,
Repairs; 2768, Mease Medical Clinic, 180.00, Physical; 2769, At&T, 282.29,
Service; 2770, At&T, 117.02, Service; 2771, Verizon Wireless, 60.07,
Service. CCC: 34, Orkin Inc., 150.00, Extermination. LIEN FEE: 30, Hometown Bottled Water
Service, 12.47, Rent; 31, Hometown Bottled Water Service, 23.95, Supplies. SSF: 820, Wal-Mart-Exception Processing,
171.88, Office Supplies; 821, Jay Utilities Authority, 63.63, Utilities; 822, Oklahoma
Dept Of Public Safety, 350.00, Olets; 823, 4 State Drug & Alcohol Screening,
77.40, Drug Testing. DOC: 179, Elite
Appliance, 263.99, Repairs; 180, Jay Plumbing & Electric Supply, 154.86,
Repairs; 181, Graves Menu Maker, 34.04, Food; 182, Lowe S, 127.54, Jail Inmate
Supplies; 183, Wal-Mart-Exception Processing, 117.40, Jail Inmate
Supplies. RESALE: 319, Cpio Computer
Systems Inc., 1100.00, System Support; 320, Flint Ridge Property, 1.83, Refund.
MTCF: 79, Xerox Corporation, 20.70, Maintenance; 80, Xerox Corporation, 19.90,
Copies; 81, Hometown Bottled Water Service, 12.48, Rent. RCT: 56, Flint Ridge
Property, 30.47, Refund; 57, Bac Tax Service Corp., 459.59, Refund. EM CASH:
162, Aep, Public Service Co. Of Okla., 116.37, Service. USE TAX: 52, Delaware County Journal,
608.81, Publications. CED 1308: 3,
Wheeler Metals Inc., 788.00, Building
Supplies. GENERAL: 3449, Jeff
Lungren Chevrolet Inc., 39.00, Service; 3450, Curtiss Tate Tires And Service,
281.95, Repairs; 3451, Stephens Auto (Napa), 259.28, Repairs; 3452, Soltow
Business Supply, 174.66, Office Supplies; 3453, Pitney Bowes Inc., 1400.00,
Service; 3454, Osu Coop. Extension Service, 2326.00, Personal Services; 3455,
At&T, 113.67, Service; 3456, Grand Telephone Co., 133.62, Service; 3457,
Grand Lake Telecommunications, 54.95, Service; 3458, McCarty’s Office Machines,
1578.18, Office Supplies; 3459, Becky's Embroidery, 240.00, ; 3460, Cartridge World,
43.97, Office Supplies; 3461, Rec/Ne Okla Electric Coop, 44.00, Service; 3462,
Delaware County Journal, 304.75,
Publications; 3463, Tulsa Co. Juvenile Det. Center, 1140.28, Juv Det; 3464,
Delaware County Journal, 274.20, Publications; 3465, Hometown Bottled Water
Service, 12.00, Rent; 3466, Hometown Bottled Water Service,8.00, Rent.
AGENDA #4-A motion was made by Commissioner Cornell and
seconded by Commissioner Kendrick to receive and file monthly reports from
officers as follows: Co. Treasurer. Roll
call: Commissioner Crowder-yes, Commissioner
Cornell-yes, Commissioner Kendrick–yes. Motion carried.
AGENDA #5-A motion was made by Commissioner Crowder and
seconded by Commissioner Kendrick to receive/file/discuss any reports from
engineers for Delaware County road/bridge projects. Tim McCrary of Rose & McCrary gave updates on road/bridge
projects. Roll call: Commissioner
Crowder-yes, Commissioner Cornell-yes, Commissioner Kendrick – yes. Motion carried.
AGENDA #6- A motion was made by
Commissioner Cornell and seconded by Commissioner Kendrick to open and review
all bids submitted on the purchase of weather radios for the Delaware Co.
Emergency Mgt. with possible acceptance of lowest or best bid. The bids submitted are as follows: Hayes
Electronics(Radio Shack)-$22.49 per radio; Radio Shack-Grove-$29.00. The lowest bid from Hayes Electronics (Radio
Shack-Siloam Springs) was accepted. Roll
call: Commissioner Crowder-yes, Commissioner Cornell-yes,
Commissioner Kendrick – yes. Motion carried.
AGENDA
#7-A motion was made by Commissioner Crowder and seconded by Commissioner
Kendrick to open and review all bids submitted on selling of Rescue Truck for
the Bernice Fire Dept. with possible acceptance of best bid. The following bid was received from Cleora
Fire Dept. in the amount of
$1500.00. Acceptance was tabled for one
(1) week 5/24/10. Roll call: Commissioner
Crowder-yes, Commissioner Cornell-yes, Commissioner Kendrick – yes. Motion carried.
AGENDA #8-A motion
was made by Commissioner Crowder and seconded by Commissioner Kendrick to
discuss with possible action the application for a site reclamation with DEQ.
Asst. DA Lelecas recommended that a preliminary assessment be requested
from DEQ on the materials to be disposed of.
This should be done first before an application is completed. Item to be researched and re-submitted to
agenda for consideration at a later date. Roll call: Commissioner Crowder-yes, Commissioner Cornell-yes,
Commissioner Kendrick – yes. Motion carried.
AGENDA #9-A motion was
made by Commissioner Kendrick and seconded by Commissioner Crowder to advertise for sealed bids on HMHL for
special project for Dist. #3. Bids will be opened and reviewed for possible
acceptance in regular meeting of 06/14/10 at 9:00AM in the commissioner’s
meeting room Jay, OK. Bids will be received no later than 4:00Pm on 06/11/10 in
the Co. Clerk’s office. Roll call: Commissioner
Crowder-yes, Commissioner Cornell-yes, Commissioner Kendrick – yes. Motion carried.
AGENDA #10-A motion was
made by Commissioner Cornell and seconded by Commissioner Kendrick to approve
salvage of vehicles for the Delaware Co. Sheriff’s Dept. as follows: (4) 1995
Ford Crown Victorias; (1) 1995 Chevy Camaro; (1) 1996 Ford Crown Victoria; (1)
1996 Chevy Blazer; (1) 1997 Crown Victoria; (1) 1998 Ford Crown Victoria; (1)
Ford Expedition; (1) 2000 Ford Crown Victoria.
Roll
call: Commissioner Crowder-yes, Commissioner Cornell-yes, Commissioner Kendrick –
yes. Motion carried.
AGENDA #11-A motion was made by Commissioner Cornell
and seconded by Commissioner Kendrick to approve selling by sealed bids
salvaged vehicles for the Delaware Co. Sheriff’s Dept. Bids will be opened and reviewed for
possible acceptance of best bid in regular meeting of 06/14/10 at 9:00AM in the
Commissioner’s meeting room Jay, OK.
Bids will be received no later than 06/11/10 at 4:00PM in the Co.
Commissioner’s meeting room Jay, OK.
Bids will be received no later than 06/11/10 at 4:00PM in the Co.
Clerk’s office. Roll call: Commissioner
Crowder-yes, Commissioner Cornell-yes, Commissioner Kendrick – yes. Motion carried.
AGENDA
#12- A motion was made by
Commissioner Kendrick and seconded by Commissioner Cornell to approve of the
appointment of Patricia Heise to the Library System’s Board of Trustees for the
Eastern Oklahoma District Library System.
Roll
call: Commissioner Crowder-yes, Commissioner Cornell-yes, Commissioner Kendrick –
yes. Motion carried.
AGENDA #13-A motion was
made by Commissioner Cornell and seconded by Commissioner Kendrick to approve
of transfer of funds for the Delaware Co. Clerk’s Dept. as follows: From CCLF-3(Lien
Fee) into CCLF-2 (M&O) $748.76. Roll call: Commissioner
Crowder-yes, Commissioner Cornell-yes, Commissioner Kendrick – yes. Motion carried.
AGENDA #14-A motion was
made by Commissioner Kendrick and seconded by Commissioner Cornell to approve
of signing of REAP contract #002-EF-2010 and resolution authorizing application
for financial assistance in the amount of $50,000.00 for the annex building
roof. Roll call: Commissioner
Crowder-yes, Commissioner Cornell-yes, Commissioner Kendrick – yes. Motion carried.
AGENDA #15-A motion was
made by Commissioner Crowder and seconded by Commissioner Cornell to approve of
designation of officers for the Bernice Fire Dept. as follows:
Requisition/Inventory officer-Connie King and Receiving officer-Tim Moore. Roll call: Commissioner Crowder-yes, Commissioner Cornell-yes,
Commissioner Kendrick – yes. Motion carried.
AGENDA
#16-A motion was made by Commissioner Crowder and seconded by Commissioner
Cornell to approve signing of 324-A claim requesting payment to Rose &
McCrary, PC for engineering fees on Fly Creek Bridge #J2-4864 (005) RB in the
amount of $13,006.50. Roll call: Commissioner
Crowder-yes, Commissioner Cornell-yes, Commissioner Kendrick – yes. Motion carried.
AGENDA
#17-A motion was made by Commissioner Crowder and seconded by Commissioner
Cornell to go into executive session, upon advice of legal counsel for the purpose of confidential communications
between the Board of Co. Commissioners of the County of Delaware Co. and it’s
attorney concerning the federal lawsuit of Robert Goforth-plaintiff vs Board of
Co. Commissioners of Delaware Co.-defendant, US District Court for the Northern
District of Oklahoma, case #09-CV-203-CVE-TLW public disclosure of these
confidential communications would seriously impair the ability of the Board and
it attorney to properly process and defend this litigation. As such the
communications in this Executive session are confidential. Authority : Title 25 Oklahoma statute, sec.
307(B) (4). Roll call: Commissioner
Crowder-yes, Commissioner Cornell-yes, Commissioner Kendrick – yes. Motion carried.
AGENDA #18-A motion was
made by Commissioner Crowder and seconded by Commissioner Cornell to return to
regular session and vote to temporarily recess the executive session and
re-convene the executive session in Tulsa, OK at the US Courthouse, 333 W. 4th
Street, before adjunct settlement Judge R. Scott Savage, for purposes of a court ordered settlement conference on May
19th, 2010 in the litigation matter of : Robert Goforth-plaintiff vs
Board of Co. Commissioners of Delaware Co. defendant, US District Court for the
Northern District of Oklahoma, case #09-CV-203-CVE-TLW. Authority: Title 25
Oklahoma Statute, sec. 307 (B) (4). Roll call: Commissioner Crowder-yes, Commissioner Cornell-yes,
Commissioner Kendrick – yes. Motion carried.
AGENDA #19-New business-None submitted.
AGENDA #20-Public Comments-None submitted.
ATTEST:
KEN
CROWDER -Chairman
CAROL FORTNER
Delaware County Clerk BILLY
CORNELL -Member
DAVE
KENDRICK -Member