DELAWARE COUNTY COMMISSIONERS MEETING
May
24, 2010
The
Board of County Commissioners of Delaware County, Oklahoma, met in Regular
Session on May 24, 2010 at 9:00 A.M and recessed at 1:00 PM. Agenda was posted May 20, 2010 at 3:00 PM
on east entrance door and the south west entrance.
Members
of the Board present were Chairman-Commissioner Ken Crowder, Commissioner Dave Kendrick –Member and Commissioner Billy
Cornell – Member. The Board of
Delaware County Commissioners is hereby authorized to take action on the
following items:
AGENDA
#1- A motion was made by Commissioner Cornell and seconded by Commissioner
Crowder to approve of the Agenda as posted.
Roll call: Commissioner Crowder-yes,
Commissioner Cornell-yes, Commissioner Kendrick – yes. Motion carried.
AGENDA #2- A motion was made by Commissioner Cornell and seconded by Commissioner Crowder to approve the minutes of meeting dated 05/17/10. Roll Call: Commissioner Crowder –yes, Commissioner Cornell-yes, Commissioner Kendrick –yes. Motion carried.
AGENDA #3-A motion was made by Commissioner Cornell and seconded
by Commissioner Crowder to approve payment of all claims as presented to the
Board of Commissioners by the County Clerk -Carol Fortner as follows:
2009-2010 E911 Cash Account: 344, At&T, 1100.52, Service. FIRE
DEPTS.: 934, Rec/Ne Okla Electric Coop, 74.65, Utilities; 935, Rec/Ne Okla
Electric Coop, 138.00, Utilities; 936, Chief Fire & Safety Co. Inc.,
3170.00, Equipment; 937, Grand Savings Bank, 1538.86, Lease/Pur; 938, Lakewood
Ace Hardware, 85.01, Blanket; 939, Speedys 66, 377.70, Blanket; 940, At&T
Mobility, 50.14, Service; 941, Delaware County Journal, 30.90, Publications. K9
DON.: 16, Four W S Veterinary Services Pllc, 62.90, Drug Dog Supplies. SCPF:
116, Wal-Mart-Exception Processing, 507.66, Commissary Supplies; 117, Homeland Stores
Inc., 168.00, Commissary Supplies; 118, Wal-Mart-Exception Processing, 226.00,
Commissary Supplies; 119, Wal-Mart-Exception Processing, 485.05, Commissary
Supplies. HEALTH DEPT.: 351, Stump, Tiffaney, 92.00, Travel; 352, Nichols, Jane
Ann, 281.50, Travel; 353, Lakeland Office Systems, 83.60, Maintenance; 354,
Oklahoma Notary Assoc. Co., 39.00, Notary. SOLID WASTE: 1380, Waste Management
Inc., 19181.60, Landfill; 1381, Stephens Auto (Napa), 1345.72, Blanket; 1382,
Oklahoma Corporation Comm., 25.00, Reg; 1383, Jim Woods Mkt., 4923.00, Fuel;
1384, Ark Valley Petroleum, 775.52, Fuel; 1385, Ark Valley Petroleum, 4598.00,
Fuel; 1386, Katner Mills (Napa), 251.50, Blanket; 1387, At&T, 280.01, Service;
1388, Rec/Ne Okla Electric Coop, 521.00, Service; 1389, At&T, 73.23,
Service. HIGHWAY: 2839, Warren Cat,
382.62, Towing; 2840, Chad Crank Towing, 75.00, Towing; 2841, Rogers Garage
& Radiator, 80.25, Repairs; 2842, Katner Mills (Napa), 281.34, Parts; 2843,
Jim Woods Mkt., 4410.17, Fuel; 2844, Apac-Central Inc., 1547.66, Hmhl; 2845,
O-Reilly Automotive Inc., 317.59, Repairs; 2846, Apac-Central Inc., 1009.91,
Rock; 2847, Diamond Int. Trucks Inc., 182.05, Parts; 2848, T & W Tires,
2730.78, Tires; 2849, Ag Choice, 664.80, Supplies; 2850, Armbrister, Roger
& Patricia, 2000.00, Easement; 2851, Estate Of John W. & Marie Dykes,
3682.00, Easement; 2852, Aep, Public Service Co. Of Okla., 352.04, Service;
2853, Verizon Wireless, 260.51, Service; 2854, Sanco Lumber Inc., 14.00,
Building Supplies; 2855, Lowes, 47.70,
; 2856, Lowes, 13.21, Building
Supplies; 2857, Lowes, 56.88, Parts; 2858, Neo Concrete & Materials
Inc., 191.25, Concrete; 2859, Grand Rental Station, 74.59, Welding Supplies;
2860, Wheeler Metals Inc., 14495.40, Steel/Metal; 2861, Lowes, 21.32, Supplies;
2862, Lowes, 47.20, Misc. LIEN FEE: 32, Kellpro Inc., 1718.93, System Support. SSF: 844, Personnel Concepts, 140.80, Misc;
845, Shell Fleet Plus, 81.25, Blanket; 846, Rec-Tec, 40.00, Supplies; 847,
Qwest Communications, 267.20, Service; 848, Wal-Mart-Exception Processing,
28.00, Equipment; 849, Wal-Mart-Exception Processing, 100.12, Commissary
Supplies; 850, Hometown Bottled Water Service, 11.00, Water/Rent; 851, 4 State
Drug & Alcohol Screening, 187.80, Testing. DOC: 184, Graves Menu Maker,
1099.89, ; 185, Wal-Mart-Exception Processing, 26.34, Jail Inmate Supplies;
186, Four State Maintenance Supply, 78.00, Jail Inmate Supplies; 187, Four
State Maintenance Supply, 61.65, Jail Inmate Supplies; 188, Wal-Mart-Exception
Processing, 12.88, Jail Inmate Supplies; 189, Wal-Mart-Exception Processing, 149.34,
Jail Inmate Supplies; 190, Graves Menu Maker, 958.96, Food; 191, Graves Menu
Maker, 1297.22, Food. RESALE: 334, Delaware County Journal, 1875.00,
Publications. MTCF: 82, Hometown Bottled Water Service, 23.95, Office Supplies;
83, Law, Mary Jane, 279.32, Travel; 84, Earp, Treasa L., 65.03, Travel; 85,
Duncan, Susan Carol, 295.50, Travel. RCT: 58, Citi Mortgage, 183.94,
Refund. EMPG: 69, Russell Cellular,
39.98, Communication Equipment; 70, Oema, 10.00, Certification. DCUFRF: 37,
Grand Telephone Co., 32.62, Service. GENERAL: 3571, Wolfmasters Auto Glass Ptn, 165.00, Repairs; 3572,
Pitney Bowes, 56.99, Postage; 3573, Aep, American Electric Power, 200.00,
Lease; 3574, Stephens Auto (Napa), 101.92, Repairs; 3575, Sumpter Auto Lube
Express, 138.95, Parts; 3576, Stephens Auto (Napa), 184.51, Parts; 3577,
Wal-Mart-Exception Processing, 32.86, Office Supplies; 3578, Pitney Bowes Inc.,
55.50, Rent; 3579, U.S. Postmaster, 56.00, Rent; 3580, Computer Boy, 135.00,
Computer Hardware; 3581, Quality Inn Stillwater, 70.00, Lodging; 3582, Lakeland
Office Systems, 131.74, Maintenance; 3583, Precision Wireless Internet, 47.95,
Service; 3584, Mci, 82.41, Service; 3585, Rpf Plus, 587.32, Repairs; 3586,
Cornell, Billy R., 93.00, Travel; 3587, Price, Brad, 563.50, Travel; 3588, Cartridge
World, 85.00, Office Supplies; 3589, U.S. Postmaster, 100.00, Rent; 3590,
Cartridge World, 256.90, Office Supplies; 3591, Lakeland Office Systems, 47.01,
Copies; 3592, Hometown Bottled Water Service, 17.50, Water/Rent; 3593, Delaware
County Journal, 356.70, Publications; 3594, Reliable Lawn Care, 210.00, Lawn
Care; 3595, Davis Rental Center, 45.00, Rent; 3596, L&R Clean Sweep
Janitorial, 3750.00, Janitorial Service; 3597, Earp S Tree Service, 175.00,
Service; 3598, Hometown Bottled Water Service, 5.50, Water/Rent; 3599, Affinity
4, 35.15, Service; 3600, Family Care Specialists Inc., 95.00, Physical; 3601,
Wal-Mart-Exception Processing, 16.21, Office Supplies; 3602, Wal-Mart-Exception
Processing, 160.00, Office Supplies; 3603, Rec/Ne Okla Electric Coop, 189.00,
Service; 3604, Grand Telephone Co., 27.23, Service.
AGENDA #4-A motion was made by Commissioner Cornell and
seconded by Commissioner Crowder to receive and file monthly reports from
officers as follows: Co. Treasurer,
DA’s office, and Health Dept. Roll
call: Commissioner Crowder-yes, Commissioner
Cornell-yes, Commissioner Kendrick–yes. Motion carried.
AGENDA #5-A motion was made by Commissioner Cornell and
seconded by Commissioner Crowder to receive/file/discuss any reports from
engineers for Delaware County road/bridge projects. Tim McCrary of Rose & McCrary gave updates on road/bridge
projects. Roll call: Commissioner
Crowder-yes, Commissioner Cornell-yes, Commissioner Kendrick – yes. Motion carried.
AGENDA #6- A motion was made by
Commissioner Crowder and seconded by Commissioner Cornell to rescind the motion
#6 dated 05/12/10 that stated “The lowest bid from Hayes Electronics (Radio
Shack-Siloam Springs) was accepted at $22.49 per radio” for the Delaware Co.
Emergency Mgt. On closer inspection of the radios and the radio specifications
it was determined that the radios from Hayes Electronics did meet the
specifications disclosed and have been rejected. Therefore the next lowest bid
from Radio Shack-Grove-$29.00 per radio was accepted. Roll call: Commissioner Crowder-yes, Commissioner Cornell-yes, Commissioner Kendrick – yes. Motion carried.
AGENDA
#7-A motion was made by Commissioner Crowder and seconded by Commissioner
Cornell to reject all bids submitted on the selling of a Rescue Truck for the
Bernice Fire Dept. Will re-advertise at
a later date. Roll call: Commissioner
Crowder-yes, Commissioner Cornell-yes, Commissioner Kendrick – yes. Motion carried.
AGENDA #8-A motion
was made by Commissioner Kendrick and seconded by Commissioner Cornell to advertise
for sealed bids on monthly uniform service for the Highway and Solid Waste
Depts. Bids will be opened and reviewed in regular meeting of 6/21/10 at 9:00 AM in the Commissioners
meeting room Jay, OK. Bids will be
receive no later than 6/18/10 at 4:00Pm in the Co. Clerk’s office. Roll call: Commissioner
Crowder-yes, Commissioner Cornell-yes, Commissioner Kendrick – yes. Motion carried.
AGENDA #9-A motion was
made by Commissioner Cornell and seconded by Commissioner Kendrick to approve
of Highway Cash for the month of June 2010 as follows: T-1 $110,000.00; T-1-C
$200.00; T-2 $41,803.66; T-2-A $200.00; T-2-B $31,500.00; T-6 $3000.00. Totaling
to $186,703.66.
Roll
call: Commissioner Crowder-yes, Commissioner Cornell-yes, Commissioner Kendrick –
yes. Motion carried.
AGENDA #10-A motion was
made by Commissioner Crowder and seconded by Commissioner Kendrick to approve all
blanket purchase orders as follows: DIST. 1: Cintas Uniforms-$400.00; Katner
Mills-$500.00; O’Rielly’s Auto-$800.00; Lowes-$200.00; Sisco True
Value-$150.00; APAC-$5000.00. DIST. 2:
Lindley’s-$200.00; Jay Plumbing-$200.00; O’Reilly’s Auto-$200.00;
Cintas-$300.00; Rogers-$400.00;
Stephens-$2000.00. DIST. 3: Stephens
Auto-$2000.00; Kansas Bldg. Supply-$400.00; Cintas-$500.00; Baker’s Five
Acres-$200.00; Hometown Bott. Water-450.00; Linleys-$400.00; Kansas
Auto-$750.00. EMER. MGT.: Conoco
Phillips-$500.00. CO. CLERK: Walmart-$200.00. SOLID WASTE: Airgas MidSouth-$200.00;
Blevins Pest-$25.00; Cintas Uniforms-$900.00; Hometown Bott. Water-$200.00;
Katner Mills-$1000.00; Lowes-$1000.00; SW Mo Truck Cntr.-$4000.00; Stephens
Auto-$3000.00. SHERIFF DEPTS.:
Fuelman-$10,000.00; Shell-$900.00; V&V Drug-$2000.00; Homland-$500.00. ASSESSOR’S DEPT.: Hometown Bott.
Water-$100.00; Walmart-$300.00; Lowes-$200.00.
DCUFRF: Walmart-$250.00. E-911:
Hometown Bott. Water-$100.00; Auto Lube Express-$100.00; TH Rogers
Lumber-$200.00; Walmart-$300.00; Jay Plumbing-$100.00. CO. HEALTH DEPT.: Walmart-$300.00;
Innovative Mobile Services-$300.00; State Termite & Pest-$35.00. BERNICE FD: Katner Mills-$125.00; John’s
tractor-$125.00; RECTEC-$125.00; Atwoods-$125.00; O’Reilly’s Auto-$125.00. BUTLER FD: O’Reilly Auto-$250.00; Katner
Mills-$250.00; Lowes-$250.00; Walmart-$250.00.
COWSKIN FD: Lowes-$500.00; O’Reilly’s-$200.00; Sisco True Value-4100.00;
Ark Valley-$500.00; Ottawa Co. Farm-$1000.00. EUCHA FD: Speedy’s -$500.00;
Walmart-$200.00. Flint Ridge Vol FD:
Kansas Auto-$150.00; Kansas Bldg. Supply-$150.00; Anderson’s-$750.00;
Twisters-$750.00; Smitty’s Body Shop-$2500.00.
GROVE FD: O’Reilly’s Auto-$500.00; NAPA Auto-$500.00. Hickory Grove FD: O’Reilly’s Auto-$350.00;
Lowes-$1000.00. KANSAS FD: T&T
$500.00; Kansas Bldg. Supply-$500.00; O’Reilly’s Auto-$500.00. KENWOOD FD: O’Reilly’s Auto-$300.00;
Emergency Med. Prods.-$150.00. LEACH
FD: Springplace country Store-4500.00; Kansas Bldg. Supply-$700.00. OAKS FD: Walmart-$250.00; Oaks One Stop-$500.00;
Kansas Auto-$200.00. TIA JUANA FD: Lakewood Ace Hardware-$250.00; Harold’s
Auto-$250.00; Langley Home Cntr-$250.00.
TIFF CITY FD: Tiff Store-$500.00; O’Reilly’s Auto-$500.00. WEST SILOAM SPRINGS: Smitty’s Truck
Shop-$2500.00.
Roll
call: Commissioner Crowder-yes, Commissioner Cornell-yes, Commissioner Kendrick –
yes. Motion carried.
AGENDA #11-A motion was made by Commissioner Crowder
and seconded by Commissioner Cornell to approve Grove FD designating surplus
property as follows: 1983 E-One Ladder Truck.
Roll
call: Commissioner Crowder-yes, Commissioner Cornell-yes, Commissioner Kendrick –
yes. Motion carried.
AGENDA
#12- A motion was made by
Commissioner Kendrick and seconded by Commissioner Cornell to approve signing of
Notice to Proceed/Signatory for the Reap Grant contract #002-EF-2010 (annex
roof). Roll call: Commissioner
Crowder-yes, Commissioner Cornell-yes, Commissioner Kendrick – yes. Motion carried.
AGENDA #13-A motion was made
by Commissioner Kendrick and seconded by Commissioner Cornell to approve
transfer of funds within Co General as attached: 20-D (M&O) $1500.00 into
20-I (Comm. Cntr.) Roll call: Commissioner
Crowder-yes, Commissioner Cornell-yes, Commissioner Kendrick – yes. Motion carried.
AGENDA #14-A motion was
made by Commissioner Crowder and seconded by Commissioner Cornell to advertise
for sealed bids on 6 month Road Materials/Tires. Bids will be opened and reviewed in regular meeting dated 6/21/10
at 9:00 AM in the Commissioner’s meeting room, Jay, OK. Bids will be received
no later than 6/18/10 at 4:00PM in the Co. Clerk’s office. Lowest or Best bid will accepted in regular
meeting dated 6/28/10 at 9:00 AM in Commissioner’s meeting room, Jay, OK. Roll call: Commissioner Crowder-yes, Commissioner Cornell-yes,
Commissioner Kendrick – yes. Motion carried.
AGENDA #15-A motion was
made by Commissioner Cornell and seconded by Commissioner Kendrick to advertise
for sealed bids on Paper/Cleaning Products for Courthouse and Highway
Depts. Bids will be opened in and
reviewed in regular meeting dated 6/21/10 at 9:00AM in the Commissioner’s
meeting room, Jay, OK. Bids will be
received no later than 6/18/10 at 4:00PM in the Co. Clerk’s office in Jay,
OK. Bids will be accepted in regular
meeting dated 6/28/10 at 9:00 AM in the Commissioner’s meeting room Jay,
OK. Roll call: Commissioner
Crowder-yes, Commissioner Cornell-yes, Commissioner Kendrick – yes. Motion carried.
AGENDA
#16-A motion was made by Commissioner Kendrick and seconded by Commissioner
Crowder to meet with Co. Officers to discuss the Delaware Co. Budget for FY
2010-2011. Roll call: Commissioner
Crowder-yes, Commissioner Cornell-yes, Commissioner Kendrick – yes. Motion carried.
AGENDA
#17-A motion was made by Commissioner Kendrick and seconded by Commissioner Crowder
to vote to formally adjourn the executive session of May 17, 2010 and May 19,
2010. Roll call: Commissioner
Crowder-yes, Commissioner Cornell-yes, Commissioner Kendrick – yes. Motion carried.
AGENDA #18-A motion was
made by Commissioner Crowder and seconded by Commissioner Kendrick to take no
action on the motion regarding the May 19, 2010 settlement conference in the
litigation matter of Robert Goforth-plaintiff vs Board of Co. Commissioners of
Delaware Co. defendant, US District Court for the Northern District of
Oklahoma, case #09-CV-203-CVE-TLW. Authority: Title 25 Oklahoma Statute, sec.
307 (B) (4). Roll call: Commissioner Crowder-yes, Commissioner Cornell-yes,
Commissioner Kendrick – yes. Motion carried.
AGENDA #19-A motion was made by Commissioner Kendrick
and seconded by Commissioner Cornell to receive and file petition to open
section line on South 630 Rd., 1 ¼ mile long , starting at 116 Hwy. 6600 Ft.
going North section 20 & 21, 28 & 29-21-24. Roll call: Commissioner
Crowder-yes, Commissioner Cornell-yes, Commissioner Kendrick – yes. Motion carried.
AGENDA #20-A motion was made by Commissioner Kendrick
and seconded by Commissioner Cornell to set the hearing date of intent to open
section line on South 630 Rd. 1 ¼ mile long, starting at 116 Hwy. 6600 ft.
going North, section 20 & 21, 28 & 29, 21-24. Hearing is set for 6/28/10 in regular meeting at 9:00 AM for
opposition/or proposition to said opening. Roll call: Commissioner
Crowder-yes, Commissioner Cornell-yes, Commissioner Kendrick – yes. Motion carried.
AGENDA #21-A motion was made by Commissioner Crowder
and seconded by Commissioner Cornell to approve singing of a 324-A claim
requesting payment of completed project #CR-121B(132) E320 Rd. (Coves Road) for
district #1 in the amount of $99,833.79.
Roll
call: Commissioner Crowder-yes, Commissioner Cornell-yes, Commissioner Kendrick –
yes. Motion carried.
AGENDA #22-New business-None submitted.
AGENDA #23-Public Comments-None submitted.
ATTEST:
KEN CROWDER -Chairman
CAROL FORTNER
Delaware County Clerk BILLY CORNELL -Member
DAVE KENDRICK -Member