DELAWARE COUNTY COMMISSIONERS MEETING
August
23, 2010
The
Board of County Commissioners of Delaware County, Oklahoma, met in Regular
Session on August 23, 2010 at 9:00 A.M and recessed at 1:00 PM. Agenda was posted August 19, 2010 at 2:27PM
on east entrance door and the south west entrance.
Members
of the Board present were Chairman-Commissioner Ken Crowder, Commissioner Dave Kendrick –Member and Commissioner Billy
Cornell – Member. The Board of
Delaware County Commissioners is hereby authorized to take action on the
following items:
AGENDA
#1- A motion was made by Commissioner Kendrick and seconded by Commissioner
Cornell to approve of the agenda as posted.
Roll call: Commissioner
Crowder-yes, Commissioner Cornell-yes, Commissioner Kendrick – yes. Motion carried.
AGENDA #2- A motion was made by Commissioner Cornell and seconded by Commissioner Kendrick to approve the minutes of meeting dated 08/16/10. Roll Call: Commissioner Crowder –yes, Commissioner Cornell-yes, Commissioner Kendrick –yes. Motion carried.
AGENDA #3-A motion was made by Commissioner Kendrick and
seconded by Commissioner Cornell to approve payment of all claims as presented
to the Board of Commissioners by the County Clerk -Carol Fortner as follows:
2009-2010 CED-Colcord/Flint Road: 1, Apac-Central
Inc., 49913.86, Hmhl. FIRE DEPTS.: 1060, Kansas Building Supply Inc., 385.92,
Blanket. CO. HEALTH: 398, Grand Lake Glass, 8273.48, Construction.
2010-2011
SCPF: 10, Wal-Mart-Exception Processing, 617.86, Commissary Supplies; 11,
Wal-Mart-Exception
Processing, 391.44, Commissary Supplies. CO. HEALTH DEPT.: 42, Kip Shotpouch,
390.00, Janitorial Service; 43, Lakeland Office Systems, 83.60, Maintenance;
Solid
Waste Cash Fund: 191, Decatur Salvage, 600.00, Towing; 192, Kimball Midwest,
275.18, Parts; 193, Jim Woods Mkt., 4789.80, Fuel; 194, Waste Equipment Inc.,
400.86, Repairs; 195, Courtyard Printing, 100.00, Signs; 196, Lindly’s Inc., 75.09, Supplies; 197, Lindly S Inc.,
86.49, Supplies; 198, U.S. Postmaster, 100.00, Rent; 199, Pike Pass, 402.20,
Pike Pass; 200, Waste Management Inc., 22493.90, Landfill; 201, Jim Woods Mkt.,
1028.25, Fuel; 202, Jim Woods Mkt., 4493.60,
Fuel. HIGHWAY: 349, Wallis Lubricants Llc, 810.00,
Lubricants; 350, Warrior Of Arkansas Inc., 2320.19, Parts; 351, Ark Valley
Petroleum, 217.90, Fuel; 352, Longan Construction, 925.02, Proline; 353, Longan
Construction, 925.02, Proline; 354, A&E Transmission Llc, 984.40, Repairs;
355, Warrior Of Arkansas Inc., 571.16, Parts; 356, Four State Maintenance
Supply, 108.00, Supplies; 357, Sloans Welding, 45.00, Repairs; 358, Anderson S
Gas & Propane, 31.83, Parts; 359, Hometown Bottled Water Service, 18.00,
Blanket; 360, Oci, 309.90, ; 361, Four State Maintenance Supply, 69.45,
Cleaning Supplies; 362, Southern Tire Mart Llc, 1580.44, Tires; 363, Tulsa New
Holland Inc., 93.22, Parts; 364, Ark Valley Petroleum, 1099.50, Fuel; 365, Aep,
Public Service Co. Of Okla., 565.50, Service; 366, O-Reilly Automotive Inc.,
94.16, Parts; 367, Cabin Diesel Service Inc., 1683.40, Repairs; 368, Truck
Centers Of Arkansas, 114.39, Parts; 369, Sellers Equipment Inc., 27.64, Parts;
370, Verizon Wireless, 60.07, Service; 371, Longan Construction, 45357.05,
Hmhl. SSF: 112, Secretary Of State,
20.00, Notary; 113, Secretary Of State, 10.00, Filing Fee; 114, Patterson
Insurance
Service
Inc., 30.00, Notary; 115, 4 State Drug & Alcohol Screening, 77.40, Testing;
116, V&V Drug, 917.69, Med; 117, Oklahoma Sheriff Association, 100.00,
Membership; 118, Wal-Mart-Exception Processing, 171.60, Office Supplies; 119, Hometown
Bottled Water Service, 11.00, Office Supplies; 120, Citrix Online, 2640.00,
Supplies; 121, Auto Zone, 28.94, Parts; 122, Katner Mills (Napa), 240.73,
Parts; 123, Stephens Auto (Napa), 25.99, Parts; 124, Cranks Sinclair Station, 80.00,
; 125, Stephens Auto (Napa), 366.44, Repairs. DOC: 21, Four State Maintenance
Supply, 139.65, Cleaning Supplies; 22, V&V Drug, 629.92, Med; 23, Graves
Menu Maker, 90.58, Food; 24, Wal-Mart-Exception Processing, 8.45, Supplies; 25,
Cook S Correctional, 625.54, Supplies; 26, Precision Dental & Dentures,
70.00, Dental Service; Emergency
Management Cash: 21, Quill Corporation, 327.66, Office Supplies. E911: 51, G&L Garage, 362.00, Repairs; 52,
Murphy, Donald L., 594.87, Travel; 53, At&T, 1100.52, Service. FIRE DEPTS.:
104, Rec/Ne Okla Electric Coop, 213.00, Utilities; 105, Grand Savings Bank,
1538.86, Lease/Pur; 106, Rec-Tec, 760.00, Equipment; 107, Grand Lake
Telecommunications, 34.95, Service; 108, Aep, Public Service Co. Of Okla.,
145.74, Utilities; 109, Grand Telephone Co., 32.47, Service; 110, Speedy S #4,
183.07, Blanket; 111, Th Rogers Lumber Co., 203.97, Supplies; 112, Franks
Discount Tire & Wheel, 638.00, Tires; 113, Rec/Ne Okla Electric Coop,
133.00, Utilities; 114, Airgas Mid-South Inc., 112.08, Supplies; 115, O-Reilly
Automotive Inc., 64.98, Blanket; 116, Lakewood Ace Hardware, 22.98, Blanket;
117, Speedys 66, 417.54, Blanket; 118, Beck S Garage, 618.28, Repairs; 119, Tnt
Quik Shop, 459.99, Blanket; 120, Jon's Mid America Inc., 1616.18, Repairs; 121,
Sisco True-Value Hardware, 165.94, Blanket; 122, Ark Valley Petroleum, 189.07,
Blanket; 123, Rec/Ne Okla Electric Coop, 212.55, Utilities; 124, Sst, 143.53,
Service; 125, At&T Mobility, 50.12, Service; 126, Kansas State Bank Of
Manhattan, 15047.04, Lease/Pur; 127, Gmsa, 74.37, Utilities; 128, At&T,
138.50, Service; 129, Rec/Ne Okla Electric Coop, 149.33, Utilities; 130, Kansas
Building Supply Inc., 138.64, Blanket; 131, Baker S Five Acres, 208.35,
Supplies; 132, Emergency Medical Products, 155.69, Medical Supplies; 133,
Rec/Ne Okla Electric Coop, 145.41, Utilities; 134, Gall S Incorporated, 602.22,
Supplies; 135, Direct Police Supplies, 630.76, Supplies;
Ced-1-3-08:
5, Neo Concrete & Materials Inc., 380.00, Concrete; 6, Lowe S, 201.00,
Building Supplies; 7, Neo Concrete &
Materials Inc., 380.00, Concrete. EMPG: 22, Aep, Public Service Co. Of Okla.,
279.55, Service; 23, Vance Quick Lane, 988.33, Repairs. DCUFRF: 5, Grand
Telephone Co., 34.10, Service. GENERAL: 516, Shell Fleet Plus, 34.30, Blanket;
517, Cornell, Billy R., 86.00, Travel; 518, Lakeland Office Systems, 49.25,
Maintenance; 519, Sproul, Ryan J., 1272.23, Travel; 520, Lakeland Office
Systems, 100.00, Maintenance; 521, Mci, 53.51, Service; 522, Lakeland Office
Systems, 131.74, Maintenance; 523, Precision Wireless Internet, 47.95, Service;
524, Hurt, W. Leon, 205.27, Travel; 525, Coda, Okla Co Treasurer, 146.00, Dues;
526, Tuder, Wayne, 282.00, Travel; 527, Vaughn, Connie, 166.11, Travel; 528,
Stump, Kyle M., 106.00, Travel; 529, Cartridge World, 268.00, Office Supplies;
530, City Of Jay, 500.00, Rent; 531, Law, Mary Jane, 76.27, Retirement; 532,
Affinity 4, 38.95, Service. Roll
call: Commissioner Crowder-yes,
Commissioner Cornell-yes, Commissioner Kendrick-yes. Motion carried.
AGENDA #4-A motion was made by Commissioner
Cornell and seconded by Commissioner Kendrick to receive and file monthly
reports from officers as follows: Treasurer’s Dept., Court Clk. Roll call:
Commissioner Crowder-yes, Commissioner Cornell-yes, Commissioner Kendrick–yes. Motion carried.
AGENDA #5-A motion was made by Commissioner Cornell and
seconded by Commissioner Kendrick to receive/file/discuss any reports from
engineers for Delaware County road/bridge projects. Tim McCrary gave updates on road and bridge projects. Roll call: Commissioner Crowder-yes, Commissioner Cornell-yes,
Commissioner Kendrick – yes. Motion carried.
AGENDA #6- A motion was made by
Commissioner Cornell and seconded by Commissioner Kendrick to approve of CBRI
cash fund re-imbursement requests for transfer in special project cash account
for all three districts. Roll call: Commissioner Crowder-yes, Commissioner Cornell-yes, Commissioner Kendrick –
yes. Motion carried.
AGENDA
#7-A motion was made by Commissioner Kendrick and seconded by Commissioner
Cornell to receive the resignation of Fair Board member Becky Gault. Delaware Co. Fair Board members have
notified the Board of County Commissioners of the meeting 7/22/10 approved the
removal of Becky Gualt as member due to lack of attendance to Fair Board
meetings as voted on by the members. Roll
call: Commissioner Crowder-yes, Commissioner Cornell-yes, Commissioner Kendrick –
yes. Motion carried.
AGENDA #8-A motion
was made by Commissioner Crowder and seconded by Commissioner Kendrick to approve
of appointment of new member to the Delaware Co. Fair Board to fill the vacancy
as Corey /Crittenden effective as of 08-23-10. Roll call: Commissioner Crowder-yes, Commissioner Cornell-yes,
Commissioner Kendrick – yes. Motion carried.
AGENDA #9-A motion was
made by Commissioner Kendrick and seconded by Commissioner Crowder to approve
signing of 34-A claim requesting payment on completed project #CR-121C(138)
Phase II/JP #27306(04) Colcord/Flint Road in Dist. #3 in the amount of
$124,728.08. Roll call: Commissioner Crowder-yes, Commissioner Cornell-yes,
Commissioner Kendrick – yes. Motion carried.
AGENDA
#10-A motion was made by Commissioner Cornell and seconded by Commissioner
Kendrick to open and review all bids submitted on pre-constructed steel building
with complete erection to add on to existing fire station #1 building for
Lakemont Shores. Acceptance will be in
regular meeting of 8/30/10 at 9:00 AM.
The following Bids were received: R&B Construction-$11,350.00;
Norm’s Construction-$12,950.00. Roll call: Commissioner Crowder-yes, Commissioner Cornell-yes,
Commissioner Kendrick – yes. Motion carried.
AGENDA
#11-A motion was made by Commissioner Crowder and seconded by Commissioner
Kendrick to hold scheduled Hearing of Intent to revert from County to Private
Roadway in Cherokee Yacht Club 1 Deer Cove Estates. There was no opposition to take action and motion was approved as
of 8-23-10 to return to Private Roadway. Roll call: Commissioner Crowder-yes, Commissioner Cornell-yes,
Commissioner Kendrick – yes. Motion carried.
AGENDA
#12-A motion was made by Commissioner Cornell and seconded by Commissioner
Kendrick to receive and accept the resignation as Fair Board Member from
William Lane effective 8-23-10. Roll call: Commissioner Crowder-yes, Commissioner Cornell-yes,
Commissioner Kendrick – yes. Motion carried.
AGENDA#13-A
motion was made by Commissioner Cornell and seconded by Commissioner Kendrick
to fill the vacant position on the Delaware County Fair Board by appointing
Mattie Jeffries to complete the term for Dist. #2. Roll call: Commissioner Crowder-yes, Commissioner Cornell-yes,
Commissioner Kendrick – yes. Motion carried.
AGENDA
#14-A motion was made by Commissioner Cornell and seconded by Commissioner
Kendrick to approve annual contract with Lakeland Office Systems, Inc. and the
Delaware Co. Assessor’s office. Roll call: Commissioner Crowder-yes, Commissioner Cornell-yes,
Commissioner Kendrick – yes. Motion carried
AGENDA
#15-A motion was made by Commissioner Crowder and seconded by Commissioner
Cornell to accept and sign the standard uniform rental service agreement with
Cintas Uniforms Co. for the FY of 2010-2011. Roll call:
Commissioner Crowder-yes, Commissioner Cornell-yes, Commissioner Kendrick –
yes. Motion carried
AGENDA
#16-A motion was made by Commissioner Kendrick and seconded by Commissioner
Cornell to receive and forward to insurance company the Notice of Tort Claim from
Betty Howe. Roll call: Commissioner Crowder-yes, Commissioner Cornell-yes,
Commissioner Kendrick – yes. Motion carried
AGENDA
#17-A motion was made by Commissioner Crowder and seconded by Commissioner
Cornell to approve of contract between Town of Bernice and the Delaware Co.
Sheriff’s Dept. This will provide Law
Enforcement as required by the Statutes and Constitution of the State of
Oklahoma and the United States on the
ninety-five (95) hour per week basis for the Town of Bernice. Town of Bernice will pay $5,500.00 per month
on the 1st day of each month to the Sheriff’s Dept. Effective as of 09-01-10 thru 12-31-10. Roll
call: Commissioner Crowder-yes, Commissioner Cornell-yes, Commissioner Kendrick –
yes. Motion carried.
AGENDA
#18-A motion was made by Commissioner Cornell and seconded by Commissioner
Kendrick to approve of Utility Permit to rural water district #1 for road cut
in Wild Wood Cove Area (Lakemont Shores). Bond received in the amount of
$1,000.00. Roll call:
Commissioner Crowder-yes, Commissioner Cornell-yes, Commissioner Kendrick –
yes. Motion carried
AGENDA
#19-A motion was made by Commissioner Crowder and seconded by Commissioner
Kendrick to approve equitable Sharing Agreement and Certification for the
Prosecutor’s office. Roll call: Commissioner Crowder-yes, Commissioner Cornell-yes,
Commissioner Kendrick – yes. Motion carried .
AGENDA
#20-A motion was made by Commissioner Crowder and seconded by Commissioner
Kendrick to receive petition requesting to close Road 250 east of Hwy. #10 and
offer alternate roadway. Roll call:
Commissioner Crowder-yes, Commissioner Cornell-yes, Commissioner Kendrick –
yes. Motion carried.
AGENDA
#21-A motion was made by Commissioner Crowder and seconded by Commissioner
Kendrick to set hearing date of Intent to Close Road known as 250 East of
highway #10 approximately 1100 feet per petition received on agenda item #20
dated 08/23/10. Hearing is scheduled
for 9/27/10 at 9:00 AM in the Commissioner’s meeting room, Jay, OK for any
opposition or proposition of the Intent to Close said Road. . Roll call: Commissioner Crowder-yes, Commissioner Cornell-yes,
Commissioner Kendrick – yes. Motion carried
AGENDA
#22-A motion was made by Commissioner Kendrick and seconded by Commissioner
Cornell to transfer funds from Special Projects into Highway Cash for all three
(3) districts as follows: FROM: Carr Creek Bridge #21 Comm. #1 - $6,650.00 into
T-2 Hwy. Cash M&O $6650.00; FROM: Spavinaw Creek Bridge #65-$1000.00 and
Hog Creek Bridge #62-$876.00 into T-2 Hwy. Cash-(M&O) $1876.00; FROM:
Saline Creek Bridge #68-$700.00, Saline Creek Bridge #67-$10,000.00, Teesquantnee
Bridge #53-$5000.00, Dry Creek Bridge #71-$10,000.00, Spavinaw Creek
#65-$1000.00 into T-2 Hwy. Cash-(M&O) $33,000.00. Roll call: Commissioner Crowder-yes, Commissioner Cornell-yes,
Commissioner Kendrick – yes. Motion carried
AGENDA
#23-Motion was made to open the floor for new business. No new business was submitted.
AGENDA
#24-Motion was made to open the floor for public comment. Ronnie Burleson had
questions regarding the Fair Board and its members and the establishment of By-Laws. Mr. Burleson stated the metal for the roof
and a grill needs to be replaced. Would
like to see it done before the 2010 Fair begins in September. He can get volunteers to help with the work
if needed.
ATTEST:
KEN
CROWDER -Chairman
CAROL FORTNER
Delaware County Clerk BILLY
CORNELL -Member
DAVE
KENDRICK -Member