DELAWARE COUNTY COMMISSIONERS MEETING
March
1, 2011
The
Board of County Commissioners of Delaware County, Oklahoma, met in Special
Session on March 1, 2011 at 9:00 A.M and was adjourned at 10:05 AM. Agenda was posted February 24, 2011 at 4:17 PM
on east entrance door and the south west entrance.
Members
of the Board present were Chairman-Commissioner Doug Smith, Commissioner Danny
Duncan –Member, Commissioner- Billy Cornell and Carol Fortner-Secretary. The Board of Delaware County Commissioners has called
to order this meeting of March 1, 2011 is hereby authorized to take action on the
following items:
AGENDA
#1- A motion was made by Commissioner Cornell and seconded by Commissioner Duncan
to approve the minutes of February 22, 2011. Roll
call: Commissioner Smith-yes,
Commissioner Duncan – yes, Commissioner Cornell-yes. Motion carried.
AGENDA #2-A motion was made by Commissioner Duncan and
seconded by Commissioner Cornell to approve of signing the State-Local Disaster
Assistance Agreement (FEMA-1803-DR-OK HMGP). This will be for the Safe Room
Project with an obligated amount of $131,648.00. Roll call: Commissioner Smith-yes, Commissioner Duncan – yes, Commissioner
Cornell-yes. Motion carried.
AGENDA #3- A motion was made by Commissioner
Cornell and seconded by Commissioner Duncan to meet with Robert Lawson of the Jay
VFW to present the design plan and pictures of the proposed “Walk of Honor” to
be placed on the courthouse lawn. Roll call: Commissioner Smith-yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes. Motion
carried.
AGENDA #4-A motion was made by Commissioner Cornell and seconded by Commissioner Duncan to meet with Tim McCrary to approve of the Five Year Plan, Spavinaw Creek Bridge cover sheet, Beatty’s Creek Bridge #54 Resolution to program BR project. The Beatty’s Creek Bridge #54 Engineering contract was tabled for one (1) week due to re-negotiation. Roll call: Commissioner Smith-yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #5- A motion was made by Commissioner Duncan and seconded by Commissioner Cornell
to refuse all bids on the Slide-in Unit per the Tiff City Fire Dept. Will re-bid the unit. Roll call: Commissioner Smith-yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #6-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell
to re-advertise for sealed bids on the Slide-In Unit for the Tiff City Fire Dept. Bids will be opened and reviewed in regular meeting of 03-29-11 at 9:00 AM in the Commissioner’s meeting room, Jay, OK. Lowest or best bid will be accepted in the regular Commissioner’s meeting on 04-04-11 at 9:00 AM. Bids will be received no later than 4:00PM on 03-25-11 in the Co. Clerk’s office in Jay, OK.
Roll call: Commissioner Smith-yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #7- A motion was made by Commissioner Cornell and seconded by Commissioner Duncan
to receive and
file inspection of Jail by the State Fire Marshall dated 2-24-11. Roll call: Commissioner Smith-yes, Commissioner Duncan – yes, Commissioner-
Billy Cornell-yes. Motion carried.
AGENDA #8-A motion was made by Commissioner Smith and seconded by Commissioner Cornell to receive and file all monthly reports submitted by officers as follows: Sheriff’s Dept.; Assessor’s Dept.; Health Dept.; Co. Treasurer; D.A. office and the Co. Clerk’s office. Roll: Commissioner Smith-yes, Commissioner Duncan-yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #9-A motion was made by Commissioner Duncan
and seconded by Commissioner Cornell to reject all bids submitted on the
selling of two (2) Graders for Dist. #3-Comm. Danny Duncan. Roll: Commissioner Smith-yes, Commissioner Duncan-yes, Commissioner- Billy
Cornell-yes. Motion carried.
AGENDA #10-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to re-advertise for sealed bids on selling of equipment (1) Truck for Dist. #3-Comm. Duncan. Bids will be opened and reviewed in regular meeting dated 3/22/11 at 9:00AM in the Co. Commissioner’s meeting room, Jay, OK. Bids will be received no later then 4:00PM in the Co. Clerk’s office on 3/18/11, Jay, OK. Roll: Commissioner Smith-yes, Commissioner Duncan-yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #11-A motion was made by Commissioner Cornell and seconded
by Commissioner Duncan to approve signing of Certificate of authorized
signatures on Reap Grant #82-EM-2011, Cherokee Nation EMS Roll
Call: Commissioner Smith –yes, Commissioner Duncan–yes, Commissioner-
Billy Cornell-yes. Motion carried.
AGENDA #12-A motion was made by Commissioner
Duncan and seconded by Commissioner Cornell to advertise for sealed bids on the
lease purchase of one (1) new Rescue Truck for the Cowskin Fire Dept. Bids will be opened in regular
commissioner’s meeting dated 03/29/11 at 9:00 AM in the Co. Commissioner’s
meeting room in Jay, OK. Bids will be
accepted in regular meeting of 04/04/11 at 9:00 AM. Bids will be received no later than 4:00 PM on 03/25/11 in the
Co. Clerk’s office in Jay, OK. Roll
Call: Commissioner
Smith-yes, Commissioner Duncan-yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #13-A motion was made by Commissioner Cornell and seconded by Commissioner Smith to approve the appointment of the Fair Board members as follows: Kreig Butler-Dist. #1 and Suzzan Barnes-Dist. #2. Roll Call: Commissioner Smith-yes, Commissioner Duncan-yes, Commissioner Cornell– yes. Motion carried.
AGENDA #14- A motion was made by Commissioner Cornell and seconded by Commissioner Duncan to approve of claims submitted to the Board of Commissioners for payment by the County Clerk-Carol Fortner as follows:
2010-2011 HEALTH DEPT.: 186, Quill Corporation,
221.22, Office Supplies; 187, At&T Mobility, 71.20, Service. HIGHWAY: 1858,
Duncan, Danny D., 57.83, Travel; 1859, Cornell, Billy R., 64.77, Travel; 1860,
Apac-Central Inc., 7047.77, Sand; 1861, Apac-Central Inc., 504.91, Sand; 1862,
Apac-Central Inc., 96.06, Rock; 1863, 4 State Drug & Alcohol Screening,
55.00, Testing; 1864, 4 State Drug & Alcohol Screening, 125.40, Drug
Testing; 1865, Wallis Lubricants Llc, 1460.25, Lubricants; 1866, Bingham Sand
& Gravel, 1977.95, Salt; 1867, Apac-Central Inc., 500.20, Sand; 1868, Warren
Cat, 1894.20, Grader Blades; 1869, Chad Crank Towing, 100.00, Towing; 1870,
Rec-Tec, 958.00, Repairs; 1871, A&C Fire Extinguisher Inc., 362.85, Fire
Extinguisher & Service; 1872, Bingham Sand & Gravel, 1783.60, Salt;
1873, A&C Fire Extinguisher Inc., 588.70, Fire Extinguisher & Service;
1874, Cintas First Aid & Safety, 375.94, Safety Equipment; 1875, 4 State
Drug & Alcohol Screening, 55.00, Testing; 1876, Stephens Auto (Napa),
5504.00, Parts; 1877, Stephens Auto (Napa), 2566.99,
Parts;
1878, Tim S Electric Inc., 761.50, Service; 1879, A&C Fire Extinguisher
Inc., 612.45, Fire Extinguisher & Service; 1880, O-Reilly Automotive Inc.,
9.93, Parts; 1881, Cintas First Aid & Safety, 165.76, First Aid Supplies;
1882, West Siloam Recycling, 1452.00, Pipe; 1883, Southern Tire Mart Llc,
9318.66, Tires; 1884, Ozark Materials, 1800.00, Sand; 1885, Warren Cat,
1112.85, Parts; 1886, Truckpro Inc., 530.60, Parts; 1887, Aep, Public Service
Co. Of Okla., 470.60, Service; 1888, 4 State Drug & Alcohol Screening,
55.00, Testing; 1889, Mason Dynamics Inc., 380.70, Parts; 1890, Sisco
True-Value Hardware, 108.18, Supplies; 1891, O-Reilly Automotive Inc., 273.64,
Parts; 1892, Wayne Burt Machine, 70.00, Parts; 1893, Cintas First Aid &
Safety, 49.95, First Aid Supplies; 1894, Aep, Public Service Co. Of Okla.,
168.46, Service; 1895, Dub Ross Company Inc., 1606.00, Grader Blades; 1896,
Kansas Building Supply Inc., 198.00, Tools; 1897, Warren Cat, 2062.92, Grader
Blades; 1898, Victor L. Phillips, 448.52, Parts; 1899, Praetorian Protective
Ser., 720.00, Prof Services; 1900, Warrior Of Arkansas Inc., 354.04, Parts;
1901, Cintas First Aid & Safety, 173.56, First Aid Supplies; 1902, Oklahoma
Feed & Farm Supply, 395.00, Salt; 1903, Martin S Salvage, 550.00, Parts;
1904, Henry Kraft Inc., 248.32, Cleaning Supplies; 1905, Centurylink, 95.43,
Service; 1906, At&T Mobility, 242.68, Service. CCC: 18, A&C Fire Extinguisher Inc., 50.00, Fire Extinguisher
& Service; 19, L&R Clean Sweep Janitorial, 625.00, Blanket. SSF: 653, Otc, 50.00, Tag & Title; 654,
Tim S Electric Inc., 148.66, ; 655, Fuelman Of Oklahoma, 11926.73, Blanket; 656,
Oklahoma Dept Of Public Safety, 350.00, Olets; 657, Graves Menu Maker, 1237.35,
Food; 658, Chad Crank Towing, 60.00, ; 659, Hometown Bottled Water Service,
11.00, Water/Rent; 660, 4 State Drug & Alcohol Screening, 55.00, ; 661, Sumpter
Auto Lube Express, 166.47, Blanket; 662, Quest*, 305.12, Service; 663, Kaiser S
Car Service Inc., 7.00, Repairs. MTCF:
53, Hometown Bottled Water Service, 23.95, Water/Rent; 54, Duncan, Susan Carol,
37.54, Travel; 55, County Treasurers Assoc., 300.00, Reg. FIRE DEPTS.: 633,
Cardiac Science Corp., 220.00, Labor; 634, Delaware County Journal, 27.70,
Publications; 635, Grand Lake Fire Safety Llc, 486.50, Fire Extinguisher &
Service; 636, W S Darley & Co., 785.60, Equipment; 637, Chief Fire &
Safety Co. Inc., 7761.90, Equipment; 638, Speedy’s 66, 58.50, Blanket; 639,
Langley Home Center, 7.51, Blanket; 640, Langley Home Center, 57.55, Blanket;
641, Steveson L.P. Gas, 1519.20, Propane; 642, W S Darley & Co., 378.28,
Equipment; 643, Anderson S Gas & Propane, 272.08, Blanket; 644, Twisters,
643.59, Blanket; 645, Stephens Auto (Napa), 632.03, Supplies; 646, Broadway
Screen & Printing, 1007.83, Supplies; 647, Ferrara Fire Apparatus Inc.,
2374.18, Gear; 648, Grand Savings Bank, 1538.86, Lease/Pur; 649, Rec-Tec,
180.00, Communication Equipment; 650, O-Reilly Automotive Inc., 82.20, Blanket;
651, Tiff City Store, 231.88, Blanket; 652, Courtyard Printing, 492.00,
Uniforms; 653, Bolted Spine Designs, 400.00, Service; 654, Osbourn’s Automotive
Store, 509.78, Fire Dept Misc Supplies; 655, Lindly S Inc., 912.46, Propane;
656, Precision Wireless Internet, 70.15, Service; 657, Rec-Tec, 80.00,
Communication Equipment; 658, Speedy S #4, 457.13, Blanket; 659, Gmsa, 74.10,
Utilities; 660, Rec/Ne Okla Electric Coop, 38.00, Utilities; 661, At&T,
141.99, Service; 662, Department Of Central Services, 408.00, Insurance; 663,
Bernice Sanitation Llc, 46.00, Sanitation; 664, Rec/Ne Okla Electric Coop,
45.00, Service; 665, Stephens Auto (Napa), 775.00, Misc; 666, Department Of
Central Services, 357.00, Insurance; 667, Midwest Paging, 125.55, Service; 668,
New-Mac Electric Cooperative, 44.53, Service; 669, Rec/Ne Okla Electric Coop,
166.00, Service; 670, Precision Wireless Internet, 39.95, Service; 671,
At&T, 59.77, Service; 672, At&T Long Distance, 35.27, Service. EMPG:
95, Idville, 280.62, Supplies. GENERAL: 2702, Lakeland Office Systems, 55.77,
Maintenance; 2703, At&T Mobility, 35.94, Service; 2704, Tim’s Electric Inc.,
490.65, Repairs; 2705, A&C Fire Extinguisher Inc., 649.00, Fire Extinguisher
& Service; 2706, Tim’s Electric Inc., 488.20, Service; 2707, Rec/Ne Okla
Electric Coop, 45.00, Service; 2708, Hutchison Plumbing, 673.15, Repairs; 2709,
Grove Electric & Lighting, 163.36, Repairs; 2710, Hutchison Heating &
Air Inc., 110.00, Plumbing Service; 2711, L&R Clean Sweep Janitorial,
3125.00, Blanket. Roll Call: Commissioner
Smith –yes, Commissioner
Duncan–yes, Commissioner- Billy
Cornell-yes. Motion carried.
AGENDA #15-A motion was made by Commissioner Smith and seconded
by Commissioner Duncan to open and review all bids submitted on one (1) Used
Pumper Truck for the Flint Ridge Fire Dept. as follows: Blanchat Mfg.-No Bid;
Brindlee Mtn.-$49,000.00. Acceptance of
lowest or Best bid is set for regular Commissioner’s meeting of 3/7/11. Roll Call: Commissioner Smith
–yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA
#16- The motion to discuss and review OPERS State Retirement Policy with County
Participation was tabled for one (1) week 03-07-11 for further consideration by
the Board of Commissioners. Roll Call: Commissioner Smith –yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA
#17-A motion was made by Commissioner Smith and seconded by Commissioner
Cornell to approve of Addendum to Employee Personnel Handbook requiring future
county employment applicants to be subject to a criminal background check . Roll
Call: Commissioner Smith –yes,
Commissioner Duncan–yes, Commissioner-
Billy Cornell-yes. Motion
carried.
AGENDA
#18-A motion was made by Commissioner Cornell and seconded by Commissioner
Duncan to open the floor to citizen’s participation or public comments. None
submitted. Roll: Commissioner Smith-yes, Commissioner Duncan-yes, Commissioner
Cornell– yes. Motion carried.
AGENDA #19-A motion was made by Commissioner Duncan and
seconded by Commissioner Cornell to open the floor to New Business pursuant to
25 O.S. section 311A(9). There will be
a change of the Commissioner Meeting date for 03/29/11. The new date for the
Special Commissioner Meeting has been re-scheduled for Monday-03-28-11 at 9:00
AM. Roll call:
Commissioner Smith-yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA
#20-A motion was made by Commissioner Duncan and seconded by Commissioner
Cornell to adjourn meeting at 10:05 AM.
Roll call: Commissioner Smith-yes, Commissioner Duncan– yes, Commissioner-
Billy Cornell-yes. Motion carried.
ATTEST:
DOUG SMITH -Chairman
CAROL FORTNER
Delaware County Clerk BILLY CORNELL -Member
DANNY DUNCAN -Member