DELAWARE COUNTY COMMISSIONERS MEETING

March 7, 2011

The Board of County Commissioners of Delaware County, Oklahoma, met in regular Session on March 7, 2011 at 9:00 A.M and was adjourned at 10:00 AM. Agenda was posted March 3, 2011 at 4:00 PM on east entrance door and the south west entrance.

Members of the Board present were Chairman-Commissioner Doug Smith, Commissioner Danny Duncan –Member, Commissioner- Billy Cornell and Carol Fortner-Secretary. The Board of Delaware County Commissioners has called to order this meeting of March 7, 2011 is hereby authorized to take action on the following items:

AGENDA #1- A motion was made by Commissioner Cornell and seconded by Commissioner Duncan

to approve the minutes of March 1, 2011. Roll call: Commissioner Smith-yes, Commissioner Duncan – yes, Commissioner Cornell-yes. Motion carried.

AGENDA #2-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve of salvage and sale as scrap iron (1) Chip Spreader from inventory for Dist. 3 Comm. Danny Duncan. Roll call: Commissioner Smith-yes, Commissioner Duncan – yes, Commissioner Cornell-yes. Motion carried.

AGENDA #3- A motion was made by Commissioner Cornell and seconded by Commissioner Duncan to initiate signing of certificate of Authorized Signatures on Reap contract #083-EM-2011, #015-WW-2011 Rural Water Dist. #1. Roll call: Commissioner Smith-yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #4-A motion was made by Commissioner Smith and seconded by Commissioner Duncan to re-evaluate engineering firm chosen for bridge inspections. Roll call: Commissioner Smith-yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #5- A motion was made by Commissioner Smith and seconded by Commissioner Cornell

to approve plans for “Walk of Honor” to be placed on the Courthouse Lawn contingent upon financing by the Jay American Legion Chapter. Roll call: Commissioner Smith-yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #6-The motion that was made by Commissioner Duncan and seconded by Commissioner Cornell to salvage equipment for Dist. #3 Spreader Bed was not needed at this time. Roll call: Commissioner Smith-yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #7- A motion was made by Commissioner Cornell and seconded by Commissioner Duncan

to advertise for sealed bids on (1) new hydraulic Sand Spreader for Dist. #2. Bids will be opened and reviewed with possible acceptance in regular meeting of 03/22/11 at 9:00AM in the Commissioner Meeting Room. Bids will be received no later than 4:00PM on 3/21/11 in the Co. Clerk’s office, Jay, OK. Roll call: Commissioner Smith-yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #8-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve of transfer of appropriations for Dist. #3 as follows: From T-2 (D-3) $20,000.00 into T-2 (D-1). Roll: Commissioner Smith-yes, Commissioner Duncan-yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #9-A motion was made by Commissioner Cornell and seconded by Commissioner Duncan to Amend bid opening date to read 03/28/11 at 9:00AM for the Tiff City Fire Dept. and the Cowskin Fire Dept. bids. This is due to a conflict in meeting date as the Board of Commissioners meeting scheduled for March 29^th, 2011 has being cancelled and a Special meeting has been set for March 28^th, 2011 at 9:00AM. The Board of Commissioner’s are due to attend a meeting in OKC on the 29^th of March. Roll: Commissioner Smith-yes, Commissioner Duncan-yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #10-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve of blanket purchase order to Stephens Auto for the date of 03/08/11 to 03/31/11 for the Sheriff’s Dept. Roll: Commissioner Smith-yes, Commissioner Duncan-yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #11-A motion was made by Commissioner Smith and seconded by Commissioner Cornell to accept the bid from Brindlee Mtn. for $49,000 as the Best Bid for a Used Pumper Truck for the Flint Ridge Fire Dept. Roll Call: Commissioner Smith –yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #12-A motion was made by Commissioner Cornell and seconded by Commissioner Duncan to approve of the Beatty’s Creek Bridge #54 Engineering contract with Rose & McCrary. Roll Call: Commissioner Smith-yes, Commissioner Duncan-yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #13-A motion was made by Commissioner Cornell and seconded by Commissioner Duncan to discuss and review OPERS State Retirement Policy with County participation. OPERS rules shall be followed from this day forward by policy. Roll Call: Commissioner Smith-yes, Commissioner Duncan-yes, Commissioner Cornell– yes. Motion carried.

AGENDA #14- A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to open the floor to citizen’s participation or public comments. None were submitted.

AGENDA #15-A motion was made by Commissioner Cornell and seconded by Commissioner Duncan to open the floor for New Business pursuant to 25 O.S. section 311A(9). Roll Call: Commissioner Smith –yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #16- A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to adjourn meeting at 10:00 AM. Roll Call: Commissioner Smith –yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.

ATTEST:

DOUG SMITH -Chairman

CAROL FORTNER

Delaware County Clerk BILLY CORNELL -Member

DANNY DUNCAN -Member

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