DELAWARE COUNTY COMMISSIONERS MEETING

March 28, 2011

The Board of County Commissioners of Delaware County, Oklahoma, met in Special Session on March 28, 2011 at 9:00 A.M and was adjourned at 10:00 AM.  Agenda was posted March 24, 2011 at 9:00 AM on east entrance door and the south west entrance. 

 

Members of the Board present were Chairman-Commissioner Doug Smith, Commissioner Danny Duncan –Member, Commissioner- Billy Cornell-Member and Carol Fortner-Secretary.  The Board of Delaware County Commissioners has called to order this meeting of March 28, 2011 and is hereby authorized to take action on the following items:

 

AGENDA #1-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell

to approve the agenda as posted.  Roll call: Commissioner Smith-yes,  Commissioner Duncan – yes, Commissioner Cornell-yes.  Motion carried.

 

AGENDA #2- A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve of minutes of meeting dated March 22, 2011.  Roll call: Commissioner Smith-yes,  Commissioner Duncan – yes, Commissioner Cornell-yes.  Motion carried.

 

AGENDA #3- A motion was made by Commissioner Cornell and seconded by Commissioner Duncan to approve of claims as presented to the Board by the County Clerk-Carol Fortner as follows:

2010-2011 K9 DON.: 30, NAPWDA, 45.00, Dues. SCPF: 60, Precision Dental & Dentures, 520.00, Dental Service; 61, Wal-Mart-Exception Processing, 59.00, Commissary Supplies; 62, Mid-West Printing Co., 243.35, Printed Supplies.  CO. HEALTH: 208, AT&T Mobility, 71.20, Service; 209, Lakeland Office Systems, 91.13, Maintenance; 210, Pitney Bowes Inc., 602.05, Lease; 211, Moore Medical LLC, 77.07, Medical Supplies.  HIGHWAY: 2148, Sturges, Judy, 15.30, Travel; 2149, Sturges, Judy, 37.24, Travel; 2150, Duncan, Danny D., 60.69, Travel; 2151, Cornell, Billy R., 91.80, Travel; 2152, Kansas Building Supply Inc., 84.08, Building  Supplies; 2153, Ark Valley Petroleum, 1486.10, Fuel; 2154, Southern Tire Mart LLC, 5599.60, Tires; 2155, Harrison S Tire Center Inc., 36.00, Tires; 2156, Baker S Five Acres, 3.00, Tools; 2157, Stephens Auto (Napa), 990.01, Parts; 2158, Athey Graphics Inc., 48.00, Decals/Graphics; 2159, Mease Medical Corporation, 220.00, Physical; 2160, Quality Recycled Air Filters, 37.00, Parts;  2161, Warren Cat, 3438.40, Grader Blades; 2162, Wallis Lubricants Llc, 350.56, Lubricants; 2163, Warrior Of Arkansas Inc., 11.97, Parts; 2164, AEP, Public Service Co. Of Okla., 299.73, Service; 2165, Victor L. Phillips, 151.90, Parts; 2166, Airgas Mid-South Inc., 99.31, Welding Supplies; 2167, Oci, 54.00, Signs; 2168, Berry, Robert F., 1303.00, Repairs; 2169, Centurylink, 107.42, Service; 2170, AT&T Mobility, 221.68, Service.  CCC: 22, L&R Clean Sweep Janitorial, 625.00, Blanket.  SSF: 735, Pitney Bowes, 115.98, Postage; 736, AEP, American Electric Power, 200.00, Rent; 737, Hometown Bottled Water Service, 11.00, Water/Rent; 738, Cranks Sinclair Station, 522.31, Repairs; 739, Mid-West Printing Co., 243.35, Printed Supplies; 740, Reasor S Body Shop, 215.00, Repairs; 741, Kansas Lube & Tire, 7.00, Service; 742, Sumpter Auto Lube Express, 364.01, Blanket.  RESALE: 277, Pitney Bowes Inc., 2481.00, Lease/Pur; 278, Computer Boy, 100.00, Computer Hardware.  MTCF: 61, Payne County Treasurer, 138.25, Taxes; 62, Duncan, Susan Carol, 17.65, Travel; 63, Headsets.Com Inc., 404.90, Communication Equipment; 64, Duncan, Susan Carol, 52.08, Travel. ALT. TO DET.: 9, Delaware County Sheriff, 737.43, Transports. FIRE DEPTS.: 754, Johnstone Supply, 419.69, Fire Dept Misc Supplies; 755, Sba Steel Inc., 111.02, Rent; 756, Rec/Ne Okla Electric Coop, 189.00, Utilities; 757, Sba Steel Inc., 111.02, Rent; 758, Precision Wireless Internet, 39.95, Service; 759, Joplin Fire Protection Inc., 278.80, Service; 760, Rec/Ne Okla Electric Coop, 167.00, Utilities; 761, Wheeler Metals Inc., 2140.00, Fire Dept Equip; 762, Langley Home Center, 139.93, Blanket; 763, Speedys 66, 135.29, Blanket; 764, Grand Lake Fast Lube, 39.04, Service; 765, Lakewood Ace Hardware, 7.87, Blanket; 766, Harold S Auto Parts (Napa), 27.46, Blanket; 767, Medtronic Emergency Response Systems, 101.50, Medical Supplies; 768, Grand Savings Bank, 1538.86, Lease/Pur; 769, Rec/Ne Okla Electric Coop, 175.00, Service; 770, Rec/Ne Okla Electric Coop, 214.17, Service; 771, Chief Fire & Safety Co. Inc., 1277.00, Fire Dept Equip; 772, Kansas Auto Parts (Napa), 332.07, Blanket. RMP: 106, Pitney Bowes Inc., 333.00, Lease.  EMPG: 111, Universal Images Ltd, 90.00, Supplies; 112, O-Reilly Automotive Inc., 126.25, Supplies; 113, Macs Automotive, 89.94, Repairs. DCUFRF: 24, Grand Telephone Co., 37.01, Service.  GENERAL: 3012, Okla. Mailing Equip. Corp., 250.65, Misc; 3013, Computer Boy, 45.00, Repairs; 3014, Computer Boy, 45.00, Repairs; 3015, AT&T, 111.04, Service; 3016, The Grove Sun, 62.00, Subscription; 3017, Lakeland Office Systems, 109.32, Maintenance; 3018, Canon Financial Services Inc., 173.00, Lease/Pur; 3019, AT&T Mobility, 35.92, Service; 3020, Parmley Welding & Sandblasting, 589.80, Repairs; 3021, L&R Clean Sweep Janitorial, 3125.00, Blanket; 3022, City Of Jay, 500.00, Rent; 3023, Pitney Bowes Inc., 327.10.   Roll call: Commissioner Smith-yes,  Commissioner Duncan – yes, Commissioner Cornell-yes.  Motion carried.

 

AGENDA #4-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to receive and accept all monthly reports as submitted by officers as follows: No reports submitted.  Roll call: Commissioner Smith-yes,  Commissioner Duncan – yes, Commissioner- Billy Cornell-yes.  Motion carried.

 

AGENDA #5- A motion was made by Commissioner Cornell and seconded by Commissioner Duncan

to accept the lowest bid on a New Hydraulic Sand Spreader for Dist. #2 from SW Trailers in the amount of $8382.00 for a 14 ft. V-box  sand spreader.   Roll call: Commissioner Smith-yes,  Commissioner Duncan – yes, Commissioner- Billy Cornell-yes.  Motion carried.

 

AGENDA #6-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve of Highway Set up Cash for the month of April 2011 as follows:  T-1 $102,000.00; T-2 $22,146.62; T-2-A $200.00; T-2-B $25,500.00; Total-$149,846.62.  CBRI-105 Funds are as follows:

Dist. #1-$7,120.66; Dist. #2-$7,120.66; Dist. #3-$7,120.67; Total-$21,361.99.  Roll call: Commissioner Smith-yes,  Commissioner Duncan – yes, Commissioner- Billy Cornell-yes.  Motion carried.

 

AGENDA #7- A motion was made by Commissioner Cornell and seconded by Commissioner Duncan  to approve of blanket purchase order for the month of April 2011 as follows:  DIST. #1: Cintas Uniforms-$500.00; O’Reilly’s Auto-$800.00; Sisco True Value-$200.00.  DIST. #2: Lindly’s-$400.00; Jay Plumbing-$200.00; O’Reilly’s Auto-$200.00; Cintas-$300.00; TH Rogers-$400.00; Stephens Auto-$2000.00.  DIST. #3: Stephens Auto-$400.00; Kansas Bldg Supply-$300.00; Kansas Auto-$500.00; Cintas-$400.00; Baker’s Five Acres-$100.00; Lindly’s-$200.00.  EM MGT.: Conoco Fleet Services-$500.00.  CO. GEN.: Hometown Bott. Water-$25.00; Delaware Co. Journal-$2500.00; L&R Cleaning-$3125.00; Sunshine Pest Control-$300.00.  CCC: L&R Clean Sweep-$625.00; Orkin-$150.00.  SHERIFF DEPT.: OSU Veterinary Teaching Hosp-$1000.00; Fuelman-$12,500.00; Auto Lube Express-$500.00; Cranks Sinclair-$500.00; Stephens Auto-$500.00; Homeland Stores-$500.00; V&V Drug-$3000.00; Grand Lake Area Clinic-$1000.00.  CO. HEALTH: Walmart-$300.00; Innovative Mobile Service-$300.00; State Termite & Pest Control-$35.00.  Hometown Bott. Water-$100.00; Walmrt-$300.00; Lowes-$200.00.  D.A.: Walmart-$250.00.  BERNICE FD: Katner Mills-$125.00; John’s Tractor-$125.00; REC-TEC-$125.00; Atwoods-$125.00; O’Reilly’s Auto-$125.00.  BUTLER FD: O’Reilly Auto-$250.00; Lowes-$250.00; Katner Mills NAPA-$250.00; Walmart-$250.00.  COWSKIN FD: Lowes-$500.00; O’Reilly’s Auto-$200.00; Sisco True Value-$100.00; Ark Valley-$500.00: Midwest Propane-$1000.00.  EUCHA FD: Speedy’s-$500.00: Walmart-$200.00.  FLINT RIDGE FD: Kansas Auto-$150.00; Kansas Bldg. Supply-$150.00; Anderson’s-$750.00; Twisters-$750.00.  GROVE FD: O’Reilly’s Auto-$500.00; Katner Mills NAPA-$500.00.  HICKORY GROVE FD: O’Reilly’s Auto-$350.00; Lowes-$1000.00. KANSAS FD: Kansas Auto-$500.00; Kansas Bldg. Supply-$500.00; TNT Quick Stop-$800.00.  KENWOOD FD: O’Reilly’s Auto-$300.00; Emerg. Med. Prods.-$150.00; C&R Oil Co.-$600.00.  LEACH FD: Springplace Country Store-$200.00; Kansas Bldg. Supply-$700.00; EZ Go Foods-$700.00.  OAKS FD: Walmart-$250.00; Oaks One Stop-$500.00; Kansas Auto-$200.00.  TIA JUANA FD: Lakewood Ace Hardware-$250.00; Harold’s Auto-$250.00; Langley Home Ctr.-$250.00.  TIFF CITY FD: Tiff City Store-$500.00; O’Reilly’s Auto-$500.00.  W. SILOAM SPRINGS: Smitty’s Truck Shop-$2500.00.  Roll call: Commissioner Smith-yes,  Commissioner Duncan – yes, Commissioner- Billy Cornell-yes.  Motion carried.

 

AGENDA #8-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve Borrow Permit Agreements between Dist. #3-Danny Duncan and James Couch Sr. and Rex Chancellor and Diane Martin for hillside materials for the construction and maintenance of roads in Dist. #3.  Roll: Commissioner Smith-yes, Commissioner Duncan-yes, Commissioner- Billy Cornell-yes. Motion carried.

 

AGENDA #9-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve of lease agreement between Grove Fire Dept and Welch State Bank.   Roll: Commissioner Smith-yes, Commissioner Duncan-yes, Commissioner- Billy Cornell-yes.  Motion carried.

 

AGENDA #10-A motion was made by Commissioner Cornell and seconded by Commissioner Duncan to approve transfer of appropriations for the Delaware Co. Treasurer’s Dept. as follows: From 06E (CO) $1,212.00 into 06D (M&O).  Roll: Commissioner Smith-yes, Commissioner Duncan-yes, Commissioner- Billy Cornell-yes.  Motion carried.

 

AGENDA #11-A motion was made by Commissioner Smith and seconded by Commissioner Duncan to open and review all bids submitted on the purchase on one (1) used truck for Dist. #1 Commissioner-Doug Smith.  Bids received are as follows: Green Country Ford (2)-$14,500.00 & 14,499.00; C. Moore Cars-$11,850.00; North Point Ford-$17,200.00 & $16,201.00; Miami Auto Cntr. S.C.-$13,419.00; Vance Ford-$11,888.00.  Board of Commissioners has reviewed bids and the lowest bid from C. Moore Cars was accepted in the amount of $11,850.00.  Roll Call:  Commissioner Smith –yes,  Commissioner Duncan–yes, Commissioner- Billy Cornell-yes.  Motion carried.

 

AGENDA #12-A motion was made by Commissioner Smith and seconded by Commissioner Duncan to open and review all bids submitted on a new Slide-in unit for the Tiff City Fire Dept. Bids submitted are as follows: Neel Assoc.-$9893.00; 1st Due Emergency Response Solutions-$9,288.00; Chief Fire & Safety-$9,810.00.   Bids will be reviewed by the Tiff City Fire Dept. and an acceptance date for lowest or best bid will be set at a later time.  Roll Call: Commissioner Smith-yes, Commissioner Duncan-yes, Commissioner- Billy Cornell-yes.  Motion carried.

 

AGENDA #13-A motion was made by Commissioner Cornell and seconded by Commissioner Duncan to open and review all bids submitted on a new Rescue Truck for the Cowskin Fire Dept.  Bids submitted area as follows: Blanchat Mfg.-No bid; Deep South-$139,628.00; Chief Fire & Safety-$157,007.00; Pierce Mfg.-$159,980.00; Wies Fire & Safety-$135,320.00; Murphy’s-No Bid.  Rick Bronson of Cowskin Fire Dept. was present and will take the bids to the Cowskin Fire Dept. Board meeting for review.  Acceptance of lowest or best bid will be set for a later date upon review by the Cowskin Fire Dept. Roll Call:  Commissioner Smith –yes,  Commissioner Duncan–yes, Commissioner- Billy Cornell-yes.  Motion carried.

 

AGENDA #14-A motion was made by Commissioner Smith and seconded by Commissioner Duncan to approve of transfer of CBRI 105 monies into E310 &S520 Rd. account for road maintenance and repairs in the amount of $10,000.00 for Dist. #1. Roll Call:  Commissioner Smith –yes,  Commissioner Duncan–yes, Commissioner- Billy Cornell-yes.  Motion carried.

 

AGENDA #15-A motion was made by Commissioner Smith and seconded by Commissioner Duncan to set up account for road maintenance/repairs to be known as East 310 & South 520 Road for Dist. #1.  Roll Call:  Commissioner Smith –yes,  Commissioner Duncan–yes, Commissioner- Billy Cornell-yes.  Motion carried.

 

 

 

 

 

 

 

 

AGENDA #16-A motion was made by Commissioner Smith and seconded by Commissioner Duncan

to approve transfer of funds within Highway Cash for Dist. #1 as follows: From T-2 (M&O) $400.00 into T-2-A Postage/telephone. Roll Call:  Commissioner Smith –yes,  Commissioner Duncan–yes, Commissioner- Billy Cornell-yes.  Motion carried.

 

AGENDA #17-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to open the floor to citizen’s participation or public comments. No comments were submitted.

 

AGENDA #18-A motion was made by Commissioner Cornell and seconded by Commissioner Duncan to adjourn the meeting at  10:00 AM.  Roll Call:  Commissioner Smith –yes,  Commissioner Duncan–yes, Commissioner- Billy Cornell-yes.  Motion carried.

 

 

ATTEST:                                                                                                                              

                                                                                DOUG SMITH -Chairman

                                               

CAROL FORTNER                                                                                                           

Delaware County Clerk                                     BILLY CORNELL -Member

                                                               

                                                                                                                                               

                                                                                DANNY DUNCAN -Member