DELAWARE COUNTY COMMISSIONERS MEETING
April
12, 2011
The
Board of County Commissioners of Delaware County, Oklahoma, met in Regular
Session on April 12, 2011 at 9:03 A.M and was adjourned at 10.26 AM. Agenda was posted April 8, 2011 at 11:13AM
on east entrance door and the south west entrance.
Members
of the Board present were Chairman-Commissioner Doug Smith, Commissioner Danny
Duncan –Member, Commissioner- Billy Cornell-Member and Carol Fortner-Secretary. The Board of Delaware County Commissioners has called
to order this meeting of April 12, 2011 and is hereby authorized to
take action on the following items:
AGENDA
#1-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell
to approve the agenda as posted. Roll
call: Commissioner Smith-yes,
Commissioner Duncan – yes, Commissioner Cornell-yes. Motion carried.
AGENDA #2- A motion was made by Commissioner Cornell
and seconded by Commissioner Duncan to approve of minutes of meeting dated April
4, 2011. Roll call: Commissioner Smith-yes,
Commissioner Duncan – yes, Commissioner Cornell-yes. Motion carried.
AGENDA #3- A motion was made by Commissioner Duncan and
seconded by Commissioner Cornell to approve of claims as presented to the Board
by the County Clerk-Carol Fortner as follows:
2010-2011 SCPF: 69, Graves Menu Maker, 109.13,
Cleaning Supplies; 70, Homeland Stores Inc., 168.00. CO. HEALTH DEPT.: 214, O
Dell, Roy, 263.16, Travel; 215, Haynes, Jana, 39.78, Travel; 216, Aep, Public
Service Co. Of Okla., 242.23, Service; 217, Judy Sturges, 764.91, Dot; 218, Kip
Shotpouch, 570.00, Janitorial Service; 219, Grand Telephone Co., 239.66, Service; 220, Xerox
Corporation, 174.32, Copies; 221, Sanofi Pasteur Inc., 131.39, Medical Supplies;
222, Levis' Electric, 114.00, Service; 223, Wal-Mart-Exception Processing,
220.43, Blanket. HIGHWAY: 2271, Wallis Lubricants Llc, 390.56, Lubricants;
2272, Oklahoma Employment Sec.Comm., 912.67, Taxes; 2273, Oklahoma Employment
Sec.Comm., 956.94, Taxes; 2274, Oklahoma Employment Sec.Comm., 783.83, Taxes;
2275, Oklahoma Employment Sec.Comm., 3.12, Taxes; 2276, Smith, Douglas M.,
244.80, Travel; 2277, Warrior Of Arkansas Inc., 83.38, Parts; 2278, Radio
Shack, 41.98, Misc; 2279, Tulsa Freightliner, 195.80, Parts; 2280, Gmsa,
244.10, Utilities; 2281, Aep, Public Service Co. Of Okla., 188.39, Service;
2282, Lowe S, 371.15, Building
Supplies; 2283, Warrior Of Arkansas Inc., 1396.98, Parts; 2284, Katner
Mills (Napa), 326.30, Blanket; 2285, Kemp Stone Co Inc., 92.32, Rock; 2286,
Grove Express Care, 43.00, Physical; 2287, Grove Express Care, 43.00, Testing;
2288, Cintas Corporation, 142.30, Blanket; 2289, Th Rogers Lumber Co., 13.76,
Blanket; 2290, Oci, 129.50, Signs; 2291, Precision Fluid Power Inc., 490.00,
Parts; 2292, Ark Valley Petroleum, 6585.00, Fuel; 2293, Ark Valley Petroleum,
3709.12, Fuel; 2294, Katner Mills (Napa), 176.15, Parts; 2295, O-Reilly
Automotive Inc., 646.96, Blanket; 2296, Sisco True-Value Hardware, 38.97,
Blanket; 2297, Wal-Mart-Exception Processing, 21.75, Supplies; 2298, Longan
Construction, 683.24, Proline; 2299, Stephens Auto (Napa), 1518.00, Blanket;
2300, Lindly S Inc., 189.77, Blanket; 2301, O-Reilly
Automotive
Inc., 142.49, Blanket; 2302, Kemp Stone Co Inc., 97.15, Rock; 2303, Rec/Ne Okla
Electric Coop, 145.68, Service; 2304, Grand Telephone Co., 113.82, Service;
2305, Grand Lake Telecommunications, 34.95, Service; 2306, AT&T, 226.35, Service; 2307, Verizon Wireless,
51.93, Service; 2308, Grand Telephone Co., 144.89, Service; 2309, Odot, 100.00,
Inspec; 2310, Odot, 100.00, Inspec; 2311, Odot, 100.00, Inspec. CCC: 24, Aep,
Public Service Co. Of Okla., 634.50, Service;
Ssf:
764, U.S. Bank, 471.91, Credit Card.
DOC: 107, Metro Electronics, Metro Security Usa, 659.00, Repairs. RESALE: 293, Delaware County Journal, 23.40,
Publications; 294, Sbak Services Llc, 1100.00, System Support; 295, Mail Finance,
785.50, Service; 296, Sbak Services Llc, 2740.00, Prof Services. MTCF: 65, Simpson, Lesley H., 30.81, Travel;
66, Quill Corporation, 91.50, Office Supplies. RCT: 25, Grand Savings Bank,
449.28, Refund. CARF: 9, 10 Zig Technoloy,
888.00, Computer Hardware.
FIRE
DEPTS.: 787, Emergency Apparatus Maintenance, 2915.34, Repairs; 788, Chief
Supply, 1014.98, Fire Dept Equip; 789, Rec/Ne Okla Electric Coop, 180.00,
Utilities; 790, Sst, 133.62, Service; 791, Rural Water/Gas Dist. #10, 167.85,
Utilities; 792, Sst, 115.67, Service; 793, Rec/Ne Okla Electric Coop, 144.65,
Utilities; 794, Grand Telephone Co., 32.56, Service; 795, Grand Lake
Telecommunications, 34.95, Service; 796, Department Of Central Services,
836.00, Insurance; 797, Grand Telephone Co., 70.78, Service; 798, Kansas Auto
Parts (Napa), 493.36, Blanket; 799, Tnt Quik Shop, 789.26, Blanket; 800, WW
Concrete, 4245.00, Concrete; 801, Langley Home Center, 15.12, Blanket; 802,
Ferrara Fire Apparatus Inc., 602.42, ; 803, Rec-Tec, 523.00, Communication
Equipment; 804, Wal-Mart-Exception Processing, 181.97, Blanket; 805, W S Darley
& Co., 3846.55, Fire Dept Equip; 806, Speedys 66, 450.14, Blanket; 807,
Lindly S Inc., 2349.00, Equipment; 808,
Lowe
S, 23.88, Blanket. RMP: 112, Hometown Bottled Water Service, 12.47, Rent; 113,
Grand Telephone Co., 240.44, Service.
EMPG: 116, Gmsa, 139.14, Utilities; 117, Verizon Wireless, 120.17,
Service; 118, Quill Corporation, 283.48, Office Supplies; 119, Delaware County
Dist #2, 338.81, Reimbursement; 120, Wolfmasters Auto Glass Ptn, 320.00,
Repairs; 121, Grand Telephone Co., 63.48, Service. DCUFRF: 25, Wal-Mart-Exception Processing, 37.79, Blanket. GENERAL: 3151, Wal-Mart-Exception
Processing, 53.69, Office Equipment; 3152, Ness Inc., 17.31, Copies; 3153, Ness
Inc., 30.00, Maintenance; 3154, Ness Inc., 30.00, Maintenance; 3155, Ness Inc.,
30.00, Maintenance; 3156, Grand Lake Telecommunications, 94.95, Service; 3157,
Grand Telephone Co., 189.86, Service; 3158, Grand Lake Telecommunications,
34.95, Service; 3159, Osu Coop. Extension Service, 2364.00, Personal Services;
3160, Obryan, Amy E., 21.08, Travel; 3161, Sproul, Ryan J., 300.90, Travel;
3162, Grand Telephone Co., 121.71, Service; 3163, Grand Lake Telecommunications,
54.95, Service; 3164, Computer Boy, 15.00, Computer Hardware; 3165,
Wal-Mart-Exception Processing, 76.31, Office Supplies; 3166, Hinman, Shirley
L., 28.56, Travel; 3167, Hometown Bottled Water Service, 16.50, Blanket; 3168,
Grand Lake Telecommunications, 94.95, Service; 3169, Wal-Mart-Exception
Processing,
108.51, Blanket; 3170, Grand Telephone Co., 242.27, Service; 3171, At&T,
54.17, Service; 3172, Cartridge World, 349.88, Office Supplies; 3173, Craig
County Detention Center, 391.46, Juv Det; 3174, City Of Jay, 500.00, Rent;
3175, Muskogee Co. Detention Center, 186.16, Juv Det; 3176, Rec/Ne Okla
Electric Coop, 92.00, Service; 3177, Grand Telephone Co., 99.91, Service; 3178,
Aep, Public Service Co. Of Okla., 3183.80, Service; 3179, Thyssen-Krupp
Elevator Corp., 328.21, Maintenance; 3180, Oklahoma Employment Sec.Comm.,
5282.46, Taxes; 3181, Hometown Bottled Water Service, 5.50, ; 3182, Secretary
Of State, 10.00, Notary; 3183, Grand Telephone Co., 120.33, Service; 3184,
Grand Lake Telecommunications, 34.95, Service; 3185, Rec/Ne Okla Electric Coop,
276.00, Service. Roll call: Commissioner Smith-yes, Commissioner Duncan – yes, Commissioner
Cornell-yes. Motion carried.
AGENDA #4-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to receive and accept all monthly reports as submitted by officers as follows: Co. Treasurer’s Dept.; Health Dept., Ct. Clerk’s office, and Election Board. Roll call: Commissioner Smith-yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #5- A motion was made by Commissioner Cornell and seconded by Commissioner Duncan
to transfer funds from CBRI Bridge Inspection account into T-2 Highway Cash in the amount of $100.00 per district. Roll call: Commissioner Smith-yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #6-A motion was made by Commissioner Cornell and seconded by Commissioner Duncan to discuss approval of Resolution Programming CIRB Project currently funded by HB 1176 . The following road/bridge project was selected: New Life Ranch Rd. #99 for CIRB Programming. Roll call: Commissioner Smith-yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-no. Motion carried.
AGENDA #7- A motion was made by Commissioner Smith and
seconded by Commissioner Duncan to approve of appointment of F. Rolland
Bland-M.D. to the Delaware Co. Board of Health. Roll call: Commissioner Smith-yes, Commissioner Duncan – yes, Commissioner-
Billy Cornell-yes. Motion carried.
AGENDA #8-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve amendment to the Delaware Co. Employee Personnel Policy Handbook. This will change the Vacation Leave Accrual rates from days to hours as noted on page 19 of the Handbook. This will become effective as of 07-01-11. Roll: Commissioner Smith-yes, Commissioner Duncan-yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #9-A motion was made by Commissioner Duncan
and seconded by Commissioner Cornell to approve addendum to the Delaware Co.
Safety Manual to include (Section “H” Uniforms). Roll: Commissioner
Smith-yes, Commissioner Duncan-yes, Commissioner-
Billy Cornell-yes. Motion carried.
AGENDA #10-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to forward Notice of Tort claim for damages to D-3 county vehicle to the insurance company. Roll: Commissioner Smith-yes, Commissioner Duncan-yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #11-A motion was made by Commissioner Smith and seconded
by Commissioner Duncan to approve Grand Lake Public Works authority request for
sponsorship of application of CDBG Grant thru the Dept. of Commerce.
Application will be for further water line and associated improvements within
the Grand Lake Public Works Authority area in the amount of $350,000.00. Roll
Call: Commissioner Smith –yes, Commissioner Duncan–yes, Commissioner-
Billy Cornell-yes. Motion carried.
AGENDA #12-A motion was made by Commissioner Smith and seconded by Commissioner Duncan to set hearing date of application for intended grant for the Grand Lake Public Works Authority. Public hearing will be set for 04-19-11 at 9:00AM in the County Commissioner’s meeting room Jay, OK. Roll Call: Commissioner Smith-yes, Commissioner Duncan-yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #13-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve borrow permit agreement between Frank Amos and Delaware Co. Dist. #3. This will be for gravel/hillside material for the construction and or maintenance of roadways in Dist. #3. Roll Call: Commissioner Smith –yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #14-A motion was made by Commissioner Smith and
seconded by Commissioner Cornell to approve utility permit to Mike Webb for
installation of irrigation line located in Sec. 15, Twp. 24, Rng. 23 for one
(1) road cut with bond posted in the amount of $1000.00. Roll
Call: Commissioner Smith –yes, Commissioner Duncan–yes, Commissioner- Billy
Cornell-yes. Motion carried.
AGENDA #15-A
motion was made by Commissioner Smith seconded
by Commissioner Duncan to approve resolution calling for a Burn Ban for
Delaware Co. effective 04-12-11 thru 04-19-11.
All required steps pursuant to Oklahoma Statutes in Title 2, Article 16,
Section 16-26, Sub-section B have been followed. Roll Call: Commissioner
Smith –yes, Commissioner Duncan–yes,
Commissioner- Billy Cornell-yes. Motion
carried.
AGENDA #16-A motion was made by Commissioner Smith and
seconded by Commissioner Duncan to meet with and discuss for possible action
with regards to the Delaware Co. Fair Barn complete roof replacement. Motion for action has been denied by the
Board of Commissioners of Delaware County.
Roll Call: Commissioner Smith –Yes, Commissioner Duncan–Yes, Commissioner- Billy
Cornell-Yes. Motion Carried to deny.
AGENDA #17-A motion was made by Commissioner Smith and
seconded by Commissioner Duncan to acknowledge that the proper procedures were
followed in the Bidding and Opening Process of bids received for the Tiff City
Fire Dept. The Board of Commissioners
further acknowledges Tiff City FD has chosen the following bid on a Slide-In
Unit from 1st Due Emergency Response in the amount of
$9,632.00(includes all options). Roll Call:
Commissioner Smith –yes,
Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #18-A motion was made by Commissioner Smith and
seconded by Commissioner Duncan
To approve of transfer of funds within the Highway
Cash funds from Dist. #3 T-2 M&O $20,000.00 into T-2 M&O Dist. #1. Roll
Call: Commissioner Smith –yes, Commissioner Duncan–yes, Commissioner- Billy
Cornell-yes. Motion carried.
AGENDA #19-A motion was made by Commissioner Duncan
and seconded by Commissioner Cornell to open the floor to Citizen’s
Participation or Public Comments as follows: Jessica Graham had some questions
in regards to Cleora Dump Site and the Cleora Fire Dept. response times to
fires in the community. Commissioners
will look into these issues. Roll Call:
Commissioner Smith –yes,
Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA # 19-A motion was made by Commissioner Cornell
and seconded by Commissioner Duncan to open the floor to New Business. Filing
of the plat Addendum to Light House Springs Addition in the City of Grove was
approved. Roll Call: Commissioner Smith –yes, Commissioner Duncan–yes, Commissioner- Billy
Cornell-yes. Motion carried.
AGENDA #20: A motion was made by Commissioner Smith
and seconded by Commissioner Cornell to adjourn the meeting at 10:26AM.
Roll Call: Commissioner Smith –yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
ATTEST:
DOUG SMITH -Chairman
CAROL FORTNER
Delaware County Clerk BILLY CORNELL -Member
DANNY DUNCAN -Member