Delaware County Commissioners Minutes 05/31/2011

DELAWARE COUNTY COMMISSIONERS MEETING

May 31, 2011

The Board of County Commissioners of Delaware County, Oklahoma, met in Regular Session on May 31, 2011 at 9:00 A.M and was adjourned at 9:00 AM. Agenda was posted May 26, 2011 at 8:00 AM on east entrance door and the south west entrance.

Members of the Board present were Chairman-Commissioner Doug Smith, Commissioner Danny Duncan –Member, Commissioner- Billy Cornell-Member and Carol Fortner-Secretary. The Board of Delaware County Commissioners has called to order this meeting of May 31, 2011 and is hereby authorized to take action on the following items:

AGENDA #1-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell

to approve the agenda as posted. Roll call: Commissioner Smith-yes, Commissioner Duncan – yes, Commissioner Cornell-yes. Motion carried.

AGENDA #2- A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve of minutes of meeting dated May 24, 2011. Roll call: Commissioner Smith-yes, Commissioner Duncan – yes, Commissioner Cornell-yes. Motion carried.

AGENDA #3- A motion was made by Commissioner Cornell and seconded by Commissioner Duncan to approve of claims as presented to the Board by the County Clerk-Carol Fortner as follows:

2010-2011 Sheriff Commissary Profit Fund: 97, Atco International, 1384.80, Jail Inmate Supplies;

Highway: 2678, Kansas Auto Parts (Napa), 2493.89, Blanket; 2679, Stephens Auto (Napa), 357.79, Parts; 2680, Larmon’s Handyman Service, 976.80, Repairs; 2681, Kansas Building Supply Inc., 620.71, Building Supplies; 2682, Mac Tractor Parts Inc., 15.00, Parts; 2683, Dell Marketing Lp, 2989.53, Computer Hardware; 2684, Yellowhouse Machinery Co., 1213.44, Parts; 2685, A & A Equipment Co., 189.00, Supplies; 2686, Aep, Public Service Co. Of Okla., 228.50, Service; 2687, Jim Woods Mkt., 5303.77, Fuel; 2688, Southern Tire Mart Llc, 2250.00, Tires; 2689, T & W Tires, 1729.00, Tires; 2690, Rocking R Ranch, 6000.00, Service; 2691, Centurylink, 437.56, Service. SSF: 845, Hometown Bottled Water Service, 125.00, ; 846, Grove Express Care, 25.00, Physical; 847, Lakeland Office Systems, 64.98, Copies; 848, Verizon Wireless, 67.07, Service; 849, Pitney Bowes Inc., 168.00, Rent; 850, Metro Electronics, Metro Security Usa, 340.00, Repairs; 851, Katner Mills (Napa), 224.96, Parts; 852, T & W Tires, 4668.80, Tires; 853, Wal-Mart-Exception Processing, 74.34, Food; 854, Hometown Bottled Water Service, 11.00, Water/Rent; 855, Fed Ex, 19.69, Service; 856, Verizon Wireless, 1570.48, Service. DOC: 141, Graves Menu Maker, 142.00, Cleaning Supplies; 142, Wal-Mart-Exception Processing, 74.34, Food; 143, Jay Plumbing & Electric Supply, 109.74, Jail Inmate Supplies; 144, Zee Medical Inc., 169.74, Jail Inmate Supplies; 145, Wal-Mart-Exception Processing, 74.34, Food. RESALE: 342, Delaware County Journal, 4437.50, Resale. FIRE DEPTS.: 918, Tulsa Brake And Clutch, 1029.10, Parts; 919, Monkey Island Fire Dept, 12000.00, Fire Dept Equip; 920, Speedy S #4, 432.67, Blanket; 921, Grand Savings Bank, 1538.86, Lease/Pur; 922, Aep, Public Service Co. Of Okla., 98.32, Utilities; 923, Grand Telephone Co., 32.59, Service; 924, Grand Lake Telecommunications, 34.95, Service; 925, Jay Plumbing & Electric Supply, 169.29, Supplies; 926, Jay Plumbing & Electric Supply, 15.38, Supplies; 927, Carey Johnson Oil Co, 459.14, Blanket; 928, Carey Johnson Oil Co, 84.05, Blanket; 929, Sba Steel Inc., 111.02, Rent; 930, Precision Wireless Internet, 40.95, Service; 931, Ark Valley Petroleum, 970.82, Fuel; 932, Happy Days Hotel, 280.00, Lodging; 933, Jim Woods Mkt., 696.74, Fuel; 934, Becky's Embroidery, 160.00, Uniforms; 935, 1st Due Emergency Response Solutions Inc., 17820.00, Bunker Gear; 936, Kansas Building Supply Inc., 18.25, Blanket; 937, Osu Bursars Office, 160.00, Reg; 938, Langley Home Center, 38.73, Blanket; 939, Speedy’s 66, 248.37, Blanket. RMP: 138, Lakeland Office Systems, 143.60, Maintenance. EMPG: 136, Jessie James Tire Inc., 659.80, Tires; 137, Chad Crank Towing, 65.00, Towing. GENERAL: 3671, Obryan, Amy E., 160.04, Travel; 3672, Wal-Mart-Exception Processing, 514.99, Office Supplies; 3673, Delaware County, 10000.00, Insurance; 3674, Office Depot, 107.42, Office Supplies; 3675, Hutchison Heating & Air Inc., 176.00, Service; 3676, Hutchison Heating & Air Inc., 1755.00, H&A Service; 3677, Rite-Temp Refrigeration, 210.00, Repairs; 3678, Hutchison Heating & Air Inc., 545.00, H&A Service. Roll call: Commissioner Smith-yes, Commissioner Duncan – yes, Commissioner Cornell-yes. Motion carried.

AGENDA #4-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to receive and accept all monthly reports as submitted by officers as follows: Sheriff’s Dept. Roll call: Commissioner Smith-yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #5-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve transfer of funds within Highway Cash for Commissioners to close out Donation and 4T4 Projects as follows: From 200T 376 Donation D-1 $.01, 4T4 Mission Rd. D-1 $.18, 4T4 Berry Rd. Ph. II D-1 $.42, 4T4 Cave Springs Bridge D-3 $38.45, 4T4 Fair Barn Phs. I D-2 $.41, 4T4 Roper Hollow D-2 $4.11 all into T-2 $43.58. Roll call: Commissioner Smith-yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #6-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve of set-up of Highway Cash and CBRI 105 funds for the Month of June 2011 as follows:

T-1 $106,000.00; T-2 $21,455.77; T-2-A $400.00; T-2-B $26,000.00; T-6 $1000.00; Total $154,855.77. CBRI 105 $19,414.68 for total of $174,270.45. Roll call: Commissioner Smith-yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #7- A motion was made by Commissioner Cornell and seconded by Commissioner Duncan to approve pf all blanket purchase orders for the month of June 2011 as follows: DIST. #1: Cintas Uniforms-$271.123; Katner Mills-$200.00; O’Reilly’s Auto-$800.00; Sisco True Value-$150.00. DIST. #2: Lindly’s-$400.00; Jay Plumbing-$200.00; O’Reilly’s Auto-$200.00; Cintas-$300.00; T.H. Rogers-$400.00; Stephens Auto-$2000.00. DIST. #3: Stephens Auto-$750.00; Kansas Bldg. Supply-$750.00; Kansas Auto-$750.00; Cintas-$400.00; Bakers Five Acres-$150.00; Lindly’s-$200.00. EMERG. MGT.: Conoco Fleet Services-$500.00. CO. GEN.: Hometown Bott. Water-$25.00; Delaware Co. Journal-$2,500.00; L&R Cleaning-$3,125.00; Sunshine Pest Control-$300.00. CCC: L&R Cleaning-$625.00; Orkin-$150.00. HEALTH DEPT.: Walmart-$300.00; Innovative Mobile Services-$300.00; State Termite & Pest-$35.00. CO. SHERIFF: Fuelman-$15,000.00; RX Shoppe-$2000.00; Crank’s Sinclair Station-$1000.00; Stephens Auto-$1000.00; Grand Lake Area Clinics-$1000.00; Allen’s Auto-$1000.00. ASSESSOR’S DEPT.: Hometown Bott. Water-$100.00; Walmart-$300.00; Lowes-$200.00. DCUFRF: Walmart-$250.00. CO. CLERK: Walmart-$200.00. BERNICE FD: Katner Mills-$125.00; John’s Tractor-$125.00; REC TEC-$125.00; Atwoods-$125.00; O’Reilly’s Auto-$125.00. COWSKIN FD: Lowes-$500.00; O’Reilly’s Auto-$200.00; Sisco True Value-$100.00; Ark Valley-$500.00; MidWest Propane-$1000.00. EUCHA FD: Speedy’s-$500.00. FLINT RIDGE FD: Kansas Auto-$150.00; Kansas Bldg. Supply-$150.00; Andersons-$750.00. GROVE FD: O’Reilly’s Auto-$500.00; Katner Mills NAPA-$500.00. HICKORY GROVE FD: O’Reilly’s Auto-$350.00; Lowes-$1000.00. KANSAS FD: Kansas Auto-$500.00; Kansas Bldg. Supply-$500.00; TNT Quick Stop-$800.00. KENWOOD FD: O’Reilly’s Auto-$300.00; Emerg. Med. Prod.-$150.00; C&R Oil CO.-$600.00. LEACH FD: SpringPlace Country Store-$200.00; Kansas Bldg. Supply-$700.00; EZ Go Foods-$700.00. OAKS FD: Walmart-$250.00; Oaks One Stop-$500.00; Kansas Auto-$200.00. TIA JUANA FD: Lakewood Ace Hardware-$250.00; Harold’s Auto-$250.00; Langley Home Cntr.-$250.00. TIFF CITY FD: O’Reilly’s Auto-$500.00; Tiff City Store-$500.00. W. SILOAM SPRINGS FD: Smitty’s Truck Stop-$2500.00. Roll call: Commissioner Smith-yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #8-A motion was made by Commissioner Smith and seconded by Commissioner Duncan to approve resolution creating road improvement project known as 300T (E 303 Road) in Dist. #1 in the amount of $8,000.00.52. Roll: Commissioner Smith-yes, Commissioner Duncan-yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #9-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve/accept Donation Certification from Kevin Pittman to Delaware Co. Dist. #3. This is for the removal of debris from the tornado on May 22, 2011. An amount of $327.45 for the selling of scrap metal collected will be deposited into Highway Cash-Dist. #3. Roll: Commissioner Smith-yes, Commissioner Duncan-yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #10-A motion was made by Commissioner Smith and seconded by Commissioner Cornell to approve contract between the Town of Bernice and the Delaware CO. Sheriff’s Dept. effective from July 1, 2011 thru December 31. 2011. This contract will not be extended or renewed after Dec. 31, 2011. Roll Call: Commissioner Smith –yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #11- A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to receive petition for conversion to Rural Water Dist. From the Board of Directors of Oaks Water Works, Inc. by and through their counsel-Tommy R. Dyer, Jr. Roll Call: Commissioner Smith –yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #12-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to set the hearing date of June 21, 2011 at 9:00 AM for conversion to Rural Water District from the Board of Directors of Oaks Water Works, Inc. by and through their counsel-Tommy R. Dyer, Jr. Roll Call: Commissioner Smith –yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #13-A motion was made by Commissioner Cornell and seconded by Commissioner Duncan to advertise for sealed bids on lease purchase of a used motor grader for Dist. #2. Bids will be opened and reviewed with possible acceptance in regular meeting dated June 21, 2011 at 9:00 AM. Bids will be accepted until 4:00PM on June 17, 2011. Roll Call: Commissioner Smith –yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #14-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to forward Notice of Tort Claim to insurance company for truck damaged in the flood for Dist. #3. Roll Call: Commissioner Smith –yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #15-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to open the floor to Citizen’s Participation for Public Comments as follows: Jessica Graham of Cleora on behalf of the residents of Dogwood Hollow gave recognition to Dist. #1-Commissioner Doug Smith for his promptness to aid in the aftermath given to their community as a result from the recent tornado damage and the ongoing clean-up mission. Also Comm. Duncan D-3 suggested the need for Command Centers to be set up at the sites of damage in order to log-in/out volunteers and equipment to help keep record and aid in the safety of volunteers and residents. This would help to keep looters out of the affected areas also.

AGENDA #16-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to open the floor to New Business. No new business was submitted. Roll Call: Commissioner Smith –yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #17- A motion was made by Commissioner Cornell and seconded by Commissioner Duncan to adjourn the meeting at 9:45 AM. Roll Call: Commissioner Smith –yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried..

ATTEST:

DOUG SMITH -Chairman

CAROL FORTNER

Delaware County Clerk BILLY CORNELL -Member

DANNY DUNCAN -Member