DELAWARE COUNTY COMMISSIONERS MEETING
June
14, 2011
The
Board of County Commissioners of Delaware County, Oklahoma, met in Regular
Session on June 14, 2011 at 9:00 A.M and was adjourned at 11:05 AM. Agenda was posted June 13, 2011 at 9:00 AM on east entrance door and the south
west entrance.
Members
of the Board present were Chairman-Commissioner Doug Smith, Commissioner Danny
Duncan –Member, Commissioner- Billy Cornell-Member and Carol Fortner-Secretary. The Board of Delaware County Commissioners has called
to order this meeting of June 14, 2011 and is hereby authorized to take action on the
following items:
AGENDA
#1-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell
to approve the agenda as posted. Roll
call: Commissioner Smith-yes,
Commissioner Duncan – yes, Commissioner Cornell-yes. Motion carried.
AGENDA #2- A motion was made by Commissioner Cornell and
seconded by Commissioner Duncan to approve of minutes of meeting dated 06/06/11. Roll
call: Commissioner Smith-yes,
Commissioner Duncan – yes, Commissioner Cornell-yes. Motion carried.
AGENDA #3- A motion was made by Commissioner Duncan and
seconded by Commissioner Cornell to approve of claims as presented to the Board
by the County Clerk-Carol Fortner as follows:
2010-2011 K9 DONATIONS: 32, Lethal K-9 Acadamy Inc.,
2000.00, K-9 Supplies;
Sheriff
Commissary Profit Fund: 99, Food Express Usa, 35.70, Food; 100,
Wal-Mart-Exception Processing, 74.34, Food; 101, Wal-Mart-Exception Processing,
74.34, Food; 102, Food Express Usa, 141.99, Commissary Supplies; 103, Wal-Mart-Exception
Processing, 62.64, Commissary Supplies; 104, Food Express Usa, 11.52,
Commissary Supplies; 105, Food Express Usa, 188.77, Commissary Supplies. CO.
HEALTH: 274, Oklahoma State Dept. Of Health, 16364.69, Personal Services; 275,
Hometown Bottled Water Service, 27.95, Water/Rent; 276, Verizon/Mci, 92.72,
Service; 277, Matt Haynes Lawn Service, 80.00, Lawn Care. HIGHWAY: 2779,
Stillwater Plaza Hotel, 291.20, Lodging; 2780, 4 State Drug & Alcohol Screening,
77.40, Testing; 2781, 4 State Drug & Alcohol Screening, 77.40, Testing;
2782, 4 State Drug & Alcohol Screening, 55.00, Testing; 2783, Aep, Public
Service Co. Of Okla., 194.16, Utilities; 2784, Sisco True-Value Hardware,
14.37, Blanket; 2785, Cintas Corporation, 338.90, Blanket; 2786,
Wal-Mart-Exception Processing, 142.73, Office Supplies; 2787, Cintas First Aid
& Safety, 36.68, First Aid Supplies; 2788, S&H Farm Supply, 81.50,
Parts; 2789, Kansas Building Supply Inc., 1139.37, Building Supplies; 2790, Whitmire, Gale, 200.00,
Service; 2791, Quill Corporation, 166.45, Office Supplies; 2792, Southern Tire
Mart Llc, 1353.10, Parts; 2793, Osbourn Engine Machine, 75.00, Service; 2794,
Grove Express Care, 25.00, Physical; 2795, Ark Valley Petroleum, 6499.58, Fuel;
2796, Oklahoma Corporation Comm., 25.00, Misc; 2797, Baker’s Five Acres, 59.85,
Blanket; 2798, Stephens Auto (Napa), 3864.44, Parts; 2799, At&T, 226.13,
Service; 2800, Verizon Wireless, 74.00, Service; 2801, Verizon Wireless, 51.86,
Service; 2802, Rose & Mccrary Pc, 4175.25, Prof Services. LIEN FEE: 15,
Hometown Bottled Water Service, 12.47, Rent; 16, Kellpro Inc., 1045.44, ; 17,
Kellpro Inc., 86.00, Service. SSF: 860,
Hutchison Heating & Air Inc., 120.00, Service; 861, U.S. Bank, 1105.18,
Transports; 862, Jay Utilities Authority, 112.82, Utilities; 863, Rocic,
300.00, Membership; 864, Oklahoma Dept Of Public Safety, 350.00, Olets; 865,
Allens Tire & Auto, 77.35, Repairs; 866, Grand Lake Telecommunications,
114.95, Service; 867, Omni Iii Cable Tv Inc,, 2.50, Cable Tv; 868, Grand
Telephone Co., 750.15, Service; 869, Stephens Auto (Napa), 339.25, Repairs;
870, Wal-Mart-Exception Processing, 456.88, Software; 871, Hometown Bottled Water Service, 11.00,
Water/Rent; 872, Stephens Auto (Napa), 338.31, Repairs; 873, Stephens Auto
(Napa), 898.83, Blanket; 874, Office Depot, 381.88, Office Supplies; 875,
Katner Mills (Napa), 9.99, Parts; 876, Cranks Sinclair Station, 1702.80,
Repairs; 877, Graves Menu Maker, 122.86, Cleaning Supplies; 878, Graves Menu
Maker, 1355.43, Food; 879, Cranks Sinclair Station, 594.74, Blanket; 880, Lone Wolf
Auto Salvage, 40.00, Parts. DOC: 146, Rx Shoppe, 1009.00, Blanket; 147,
Wal-Mart-Exception Processing, 19.36, Jail Inmate Supplies; 148, Grove Express
Care, 371.00, Blanket. RESALE: 356, Delaware County Journal, 204.60,
Publications; 357, Sbak Services Llc, 1100.00, System Support; 358, Mail
Finance, 785.50, Lease. MTCF: 87, Hamby, Meagan H., 27.21, Travel; 88, Hamby,
Meagan H., 18.21, Travel; 89, Hometown Bottled Water Service, 12.48,
Water/Rent; 90, Hometown Bottled Water Service, 23.95, Water/Rent. EM CASH:
129, Quill Corporation, 338.81, Office Supplies; 130, Th Rogers Lumber Co.,
234.78, Supplies. CARF: 13, Computer Boy, 145.00, Repairs. ALT. TO DET.: 11, Delaware County Sheriff,
1251.72, Transports. CCRCF: 147, Hometown Bottled Water Service, 24.95,
Water/Rent; 148, Canon Financial Services
Inc., 345.41, Lease/Pur. FIRE DEPTS.: 958, Sst, 136.83, Service; 959, Grand
Savings Bank, 4002.27, Lease/Pur; 960, Rural Water/Gas Dist. #10, 165.49,
Utilities; 961, 1st Due Emergency Response Solutions Inc., 9632.00, Fire Dept
Equip; 962, At&T, 78.64, Service; 963, Cartridge World, 20.99, ; 964,
Mussati Tire & Auto Repair, 837.80, ; 965, Delaware County Journal, 21.15,
Publications; 966, Sisco True-Value Hardware, 599.80, Fire Dept Equip; 967,
Harold S Auto Parts (Napa), 3.19, Blanket; 968, Speedys 66, 141.37, Blanket;
969, Langley Home Center, 116.98, Blanket; 970, Ark Valley Petroleum, 693.80,
Fuel; 971, O-Reilly Automotive Inc., 18.99, Blanket; 972, Wolfmasters Auto
Glass Ptn, 160.00, Service. RMP: 155, Hinman, Shirley L., 266.53, Travel; 156,
Baker, Michaele D., 57.63, Travel. USE TAX: 8, Aep, Public Service Co. Of
Okla., 5095.64, Utilities; 9, Delaware County Journal, 94.50, Publications; 10,
Craig County Detention Center, 1480.74, Juv Det. EMPG: 141, Cintas First Aid & Safety, 67.20, Supplies; 142,
Verizon Wireless, 120.36, Service; 143, Gmsa, 196.11, Service. GENERAL: 3820,
Wal-Mart-Exception Processing, 39.31, Office Supplies; 3821, Wal-Mart-Exception
Processing, 24.40, Office Supplies; 3822, Osu Coop. Extension Service, 2364.00,
Personal Services; 3823, Grand Telephone Co., 139.06, Service; 3824, Grand Lake
Telecommunications, 54.95, Service; 3825, Best Western - Saddleback Inn, 79.99,
Lodging; 3826, Hometown Bottled Water Service, 22.00, Blanket; 3827, At&T,
57.52, Service; 3828, Wal-Mart-Exception Processing, 64.85, Blanket; 3829, Tuder,
Wayne, 933.81, Travel; 3830, Williams, Jacob F., 575.79, Reval; 3831, Universal
Images Ltd, 103.20, Office Supplies; 3832, Hometown Bottled Water Service,
12.00, Blanket; 3833, Sturges, Judy, 11.83, Travel; 3834, Cintas First Aid
& Safety, 58.08, First Aid Supplies; 3835, Matt S Lawn Service, 410.00,
Lawn Care; 3836, Smith, Dixie, 24.48, Travel; 3837, Quill Corporation, 813.69,
Office Supplies; 3838, Hometown Bottled Water Service, 8.00, Water/Rent; 3839,
Computer Boy, 105.00, Repairs. Roll
call: Commissioner Smith-yes,
Commissioner Duncan – yes, Commissioner Cornell-yes. Motion carried.
AGENDA #4-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to receive and accept all monthly reports as submitted by officers as follows: Election Brd., Treasurer’s Dept., Sheriff’s Dept. Roll call: Commissioner Smith-yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #5-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve Resale Budget for FY-2011-2012. Roll call: Commissioner Smith-yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #6-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve Borrow Permit between Dist. #3 and Melvin Duncan and also between Dist. #3 and Jerri Mitchell. Agreement is for the removal of gravel/hillside materials for the maintenance and or construction of roads in Dist. #3 area. Roll call: Commissioner Smith-yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #7- A motion was made by Commissioner Duncan and
seconded by Commissioner Cornell to open and review only all bids submitted on
the purchase of one (1) Used Truck for the Colcord Fire Dept.. Acceptance is set for regular meeting of
June 21, 2011 at 9:00 AM in the Commissioner’s office. The following bid was
received: Superior Ford-$17,926.00.
Only one (1) bid was received. Roll call:
Commissioner Smith-yes, Commissioner
Duncan – yes, Commissioner- Billy Cornell-yes.
Motion carried.
AGENDA #8-A motion was made by Commissioner Smith and seconded by Commissioner Duncan to approve the appointment of persons to serve on the Grove EMS Board of Directors. Upon the recommendation of the Board of Trustees of the Grove Emergency Medical Service District, we hereby appoint David Poindexter and Jamie Perryman to serve on the Board. Roll: Commissioner Smith-yes, Commissioner Duncan-yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #9-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve of transfer of funds for the OSU Extension Office as follows: From 09A Pers. Servs. $5000.00 into 09D M&O. Roll: Commissioner Smith-yes, Commissioner Duncan-yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #10-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve transfer of funds for Dist. #3 as follows: From the Teesquatnee Bridge fund $4175.25 into T-2 Highway Cash M&O D-3. Roll Call: Commissioner Smith –yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #11- A
motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve
of transfer of funds within County General as follows: From Use Tax-$6336.03
and from 08D-$120.19 and from 08C-$1398.37 into 08A Pers. Serv. $7801.47 and
into Cap. Outlay $53.12; total of $7854.59.
Also From 20-D M&O $399.10 into 21-A Pers. Servs. $399.10. Roll Call:
Commissioner Smith –yes,
Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #12-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve of creating a new account known as E-330 Road in Dist. #1. Roll Call: Commissioner Smith –yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #13-A motion was made by Commissioner Smith and seconded by Commissioner Duncan to approve of transfers as follows: From T-2 Highway Cash D-1 $5000.00 into CBRI-E 330 Rd. D-1 account. Also from CBRI-105-1 $5000.00 into CBRI-E330 Road. Roll Call: Commissioner Smith –yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #14-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to take no action on the Easement in County Right-of-Way to Ketchum Public Works Authority for installation of water lines located on S. 495 Road located in Section 6-23-22. Roll Call: Commissioner Smith –yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #15-A motion was made by Commissioner Smith and seconded by Commissioner Duncan to take no action on Utility Permit for Ketchum Public Works Authority for road cut for installation of water lines. Roll Call: Commissioner Smith –yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #16-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve Borrow Permit between Dist. #3 and Ron Fidler for removal of gravel/hillside material for the construction or maintenance of roads in Dist. #3. Roll Call: Commissioner Smith –yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #17-A motion was made by Commissioner Smith and seconded by Commissioner Cornell to meet with all elected officials or designated representatives to discuss Court House Security. Sheriff-Jay Blackfox provided information on Key Card and Camera Systems. County will develop RFP for card and camera security on one plan as presented and also an expanded plan along with possible lease purchase options. Roll Call: Commissioner Smith –yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #18-A motion was made by Commissioner Duncan and seconded by Commissioner Smith to approve Amendment to Employee Personnel Handbook concerning accrual of Vacation Leave of all full time county employees. Roll Call: Commissioner Smith –yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #19-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve of Resolution concerning deposits of funds into 22-E Capital Outlay Account to be used in the fiscal year, also County General Fund 22-D. Roll Call: Commissioner Smith –yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #20-A motion was made by Commissioner Smith and seconded by Commissioner Cornell to approve of Resolution concerning overtime Compensation for Employees of the Delaware County Election Board office. Roll Call: Commissioner Smith –yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #21-A motion was made by Commissioner Cornell and seconded by Commissioner Duncan to approve of designated requisitioning, receiving and inventory officers for FY 2011-2012 as follows: Election Board- Requisitioning officers: Dixie Smith and Benita Curry; Receiving Officer-Crystal January. Dist. Attorney’s Office: Requisitioning Officer-Tisha Carroll and Receiving and Inventory officer-John Koch, Jr. Co. Sheriff’s Dept.: Receiving Officers: Sharon Fromeyer & Jeanette Johnson; Requisitioning Officers-Sherry Brown and Jay Blackfox; Inventory Officer-Robert Rowley. County Commissioners’ Office: DIST. #1: Requisitioning- Doug Smith and Judy Sturges; Receiving-Sandy White; Inventory-Judy Sturges. DIST. #2: Requisitioning-Billy Cornell and Judy Sturges; Receiving-Stan Weaver; Inventory-Judy Sturges. DIST. #3: Requisitioning-Danny Duncan and Judy Sturges; Receiving- Ben Youngblood; Inventory-Judy Sturges. County Clerk’s Office: Requisitioning: Carol Fortner and Shirley Hinmann; Receiving-Vici Kirby and Michaele Baker; Inventory-Tayla Douglas. Court Clerk’s Office: Requisitioning-Karma Sapp, Pam Shotpouch, Julie Hutchison; Receiving- Julie Stonecipher, Martha Cone, Amanda Jones; Inventory-Caroline Weaver and Veronica Short. Roll Call: Commissioner Smith –yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #22-A motion was made by Commissioner Cornell and seconded by Commissioner Duncan to approve of signing letter addressed to the State Conservationist Natural Resources Conservation Service requesting Emergency Funding to stabilize the eroding on stream banks of various creeks within the County. Dist. #3 not yet completed. Roll Call: Commissioner Smith –yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #23-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve of the renewal of Detention Services Agreements for FY 2011-2012 as follows: Muskogee Youth Services; Osage County Juvenile Detention Center; Tulsa County Juvenile Detention Center; ROCMND Area Youth Services, Inc.; Sac and Fox Nation Juvenile Detention Center and Canadian County Juvenile Detention Center. Roll Call: Commissioner Smith –yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #24-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve of FY 2012 contract renewal for Detention Transportation with Office of the State of Oklahoma Juvenile Affairs. Roll Call: Commissioner Smith –yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #25-A motion
was made by Commissioner Duncan and seconded by Commissioner Cornell to open
the floor to Citizen’s Participation for Public Comments. Ralph McCord of
L&R Cleaning had questions for the Commissioners regarding the reports of
inconsistency in janitorial service.
There was also discussion of what may be requested on the Re-Bid of
Janitorial Services that will come before the Board in the near future.
AGENDA #26-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to open the floor to New Business. Dixie Smith–Secretary-Delaware County Election Board presented information of the re-districting of the County that will soon be taking effect. Roll Call: Commissioner Smith –yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #15- A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to adjourn the meeting at 11:05AM. Roll Call: Commissioner Smith –yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried..
ATTEST:
DOUG SMITH -Chairman
CAROL FORTNER
Delaware County Clerk BILLY CORNELL -Member
DANNY DUNCAN -Member