DELAWARE COUNTY COMMISSIONERS SPECIAL MEETING

June 30, 2011

The Board of County Commissioners of Delaware County, Oklahoma, met in Special Session on June 30, 2011 at 9:03 AM. The meeting was adjourned at 9:35 AM.  Agenda was posted June 28, 2011 at 9:20 AM on east entrance door and the south west entrance. 

 

Members of the Board present were Commissioner Doug Smith-Chairman, Commissioner Danny Duncan –Member, Commissioner- Billy Cornell-Member and Carol Fortner-Secretary.  The Board of Delaware County Commissioners has called to order this meeting of June 30, 2011 and is hereby authorized to take action on the following items:

 

AGENDA #1-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell

to approve the agenda as posted.  Roll call: Commissioner Smith- yes, Commissioner Duncan – yes, Commissioner Cornell-yes.  Motion carried.

 

AGENDA #2- A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve of minutes of meetings dated 06/22/11 and 06/28/11.  Roll call: Commissioner Smith- abstained, Commissioner Duncan – yes, Commissioner Cornell-yes.  Motion carried.

 

AGENDA #3- A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve of claims as presented to the Board by the County Clerk-Carol Fortner as follows:

                2010-2011 CO. HEALTH: 285, Haynes, Jana, 39.78, Travel; 286, Stump, Tiffaney, 495.70, Travel; 287, Sturges, Marsha, 66.30, Travel; 288, Killion, Deidra, 183.12, ; 289, AT&T Mobility, 71.08, Service; 290, Wal-Mart-Exception Processing, 231.43, Blanket; 291, Jay Utilities Authority, 183.15, Utilities; 292, Judy Sturges, 258.48, Dot; 293, Moore Medical Llc, 105.35, Medical Supplies; 294, Jay Plumbing & Electric Supply, 70.00.  HIGHWAY: 2956, Duncan, Danny D., 247.92, Travel; 2957, Duncan, Danny D., 55.08, Travel; 2958, Cintas Corporation, 445.80, Blanket; 2959, Jay Utilities Authority, 43.36, Utilities; 2960, Kemp Stone Co Inc., 1240.98, Rock; 2961, Kemp Stone Co

                Inc., 459.11, Rock; 2962, Kemp Stone Co Inc., 192.69, Rock; 2963, Longan Construction, 3181.55, Hmhl.  SSF: 931, Graves Menu Maker, 2040.74, Food; 932, Graves Menu Maker, 382.32, Food; 933, Graves Menu Maker, 20.69, Supplies; 934, Graves Menu Maker, 176.77, Jail Inmate Supplies; 935, Wal-Mart-Exception Processing, 91.25, Food.  FIRE DEPTS.: 1032, Meredith, Joshua, 400.00, Repairs; 1033, Anderson S Gas & Propane, 142.05, Blanket; 1034, Kansas Auto Parts (Napa), 40.35, Blanket; 1035, At&T, 67.91, Service; 1036, Precision Wireless Internet, 39.95, Service.

                RMP: 176, Lakeland Office Systems, 143.60, Maintenance; 177, Pitney Bowes Inc., 333.00,

                Lease; 178, Poster Compliance Center, 69.00, Misc.  USE TAX: 12, Jay Utilities Authority, 1521.09, Utilities; 13, Matt S Lawn Service, 995.00, Lawn Care. EMPG: 154, At&T, 223.47, Service;

                General: 4007, Hauser Water Resources, 1132.01, Misc; 4008, Nasco, 87.23, Office Supplies; 4009, Wal-Mart-Exception Processing, 72.32, Office Supplies; 4010, Delaware County Journal, 302.55, Blanket; 4011, Jim Woods Mkt., 663.39, Fuel; 4012, Jay Utilities Authority, 160.75, Utilities; 4013, Hometown Bottled Water Service, 11.00, Water/Rent.  Roll Call: Commissioner Smith- yes, Commissioner Duncan – yes, Commissioner – Billy Cornell – yes.  Motion carried.

 

AGENDA #4-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to receive and accept all monthly reports as submitted by officers as follows: No reports were submitted.  Roll call: Commissioner Smith- yes,  Commissioner Duncan – yes, Commissioner- Billy Cornell-yes.  Motion carried.

 

AGENDA #5-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve renewal of Detention Services Agreement with the Oklahoma Juvenile Justice Services and Delaware Co. for FY 2011-2012.   Roll call: Commissioner Smith- yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes.  Motion carried.

 

AGENDA #6-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve resolution establishing and designating county depositories for the Co. Treasurer for FY 2011-2012.   Roll call: Commissioner Smith- yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes.  Motion carried.

 

AGENDA #7- A motion was made by Commissioner Cornell for Board of Commissioners to discuss On-Call Engineering Services with Guy Engineering Services. Motion died on the floor for lack of second.  Commissioner Duncan made a motion to deny action and was seconded by Commissioner Smith to deny with further investigation into other options due to there being a possibility of conflict of interest.  Roll call: Commissioner Smith- yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes.  Motion carried.

 

AGENDA #8-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve renewal of contracts for FY 2011-2012 for the Co. Treasurer as follows:  NES; XEROX; Hasler; Red River Web; SBAK Services, LLC; Hometown Bottled Water.  Roll call: Commissioner Smith- yes,  Commissioner Duncan-yes, Commissioner- Billy Cornell-yes.  Motion carried.

 

AGENDA #9-A motion was made by Commissioner Smith and seconded by Commissioner Duncan to approve contract between Susie Dilbeck and the Delaware Co. Health Dept. for FY 2011-2012 for maintenance of housekeeping and custodial work.  Roll call: Commissioner Smith- yes, Commissioner Duncan-yes, Commissioner- Billy Cornell-yes.  Motion carried.

 

AGENDA #10-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve resolution to execute the agreement establishing the Association of County Commissioners of Oklahoma self-insurance fund(Worker’s Compensation Program) and resolution to execute the agreement establishing the Association of Co. Commissioners of Oklahoma Self Insurance Group. Roll Call: Commissioner Smith- yes,  Commissioner Duncan–yes, Commissioner- Billy Cornell-yes.  Motion carried.

 

AGENDA #11- A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to receive and forward to insurance company Notice of Tort claim from Leslie Renee Thompson for damages received to vehicle during accident with road grader in D-3. Roll Call: Commissioner Smith- yes,  Commissioner Duncan–yes, Commissioner- Billy Cornell-yes.  Motion carried.

 

AGENDA #12-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to open the floor to Citizen’s Participation for Public Comments.  No comments.

 

AGENDA # 13-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to open the floor to New Business.  Commissioner Smith made a motion to allow Co. Department budgets for FY 2011-2012 to be received by the Board. Motion was seconded by Commissioner Duncan.   Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes.  Motion carried.

 

AGENDA #-34 A motion was made by Commissioner Cornell and seconded by Commissioner Duncan to adjourn the meeting at 9:35 AM.  Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes.  Motion carried.  

 

ATTEST:                                                                                                                              

                                                                                DOUG SMITH -Chairman

                                               

CAROL FORTNER                                                                                                           

Delaware County Clerk                                     BILLY CORNELL -Member

                                                               

                                                                                                                                               

                                                                                DANNY DUNCAN -Member