DELAWARE COUNTY COMMISSIONERS SPECIAL MEETING
July
5, 2011
The
Board of County Commissioners of Delaware County, Oklahoma, met in Special
Session on July 5, 2011 at 9:00 AM. The meeting was adjourned at 10:15 AM. Agenda was posted July 01, 2011 at 8:00 AM
on east entrance door and the south west entrance.
Members
of the Board present were Commissioner Doug Smith-Chairman, Commissioner Danny
Duncan –Member, Commissioner- Billy Cornell-Member. Carol Fortner-Secretary was
absent. The Board of Delaware County
Commissioners has called to order this meeting of July 5, 2011 and is hereby authorized to
take action on the following items:
AGENDA
#1-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell
to approve the agenda as posted. Roll
call: Commissioner Smith- yes, Commissioner Duncan – yes, Commissioner
Cornell-yes. Motion carried.
AGENDA #2- A motion was made by Commissioner Duncan and
seconded by Commissioner Cornell to approve of minutes of meeting dated 06/30/11. Roll
call: Commissioner Smith- yes, Commissioner Duncan – yes, Commissioner
Cornell-yes. Motion carried.
AGENDA #3- A motion was made by Commissioner Cornell and
seconded by Commissioner Duncan to approve of claims as presented to the Board
by the County Clerk-Carol Fortner as follows:
2010-2011 CO. HEALTH: 295, Kip Shotpouch, 270.00,
Janitorial Service.
HIGHWAY:
2964, Cornell, Billy R., 226.69, Travel; 2965, Cintas Corporation, 29.57,
Uniforms.
USE
TAX: 14, Hutchison Heating & Air Inc., 110.00, Service.
DCUFRF:
33, Wal-Mart-Exception Processing, 59.97, Blanket.
GENERAL:
4014, Wal-Mart-Exception Processing, 68.78, Office Supplies.
2011-2012
RESALE: 1, Delaware County, 20000.00, Reimbursement; 2, Secretary Of State,
50.00, Notary; 3, Red River Web Design, 2500.00, Web; 4, Courtyard Printing,
295.00, Printed Supplies. EM CASH: 1, Acco, 25.00, Reg. GENERAL: 1,
Thyssen-Krupp Elevator Corp., 328.21, Maintenance; 2, Grand Telephone Co.,
120.60, Service; 3, Grand Lake Telecommunications, 34.95, Service.
Roll Call: Commissioner Smith-
yes, Commissioner Duncan – yes, Commissioner – Billy Cornell – yes. Motion carried.
AGENDA #4-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to receive and accept all monthly reports as submitted by officers as follows: Co. Health Dept., Co. Clerk’s Cashbook. Roll call: Commissioner Smith- yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #5-A motion was made by Commissioner Smith and seconded by Commissioner Cornell to approve refund of utility bond posted by Mike Webb for installation of irrigation line in the amount of $1000.00. Roll call: Commissioner Smith- yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #6-A motion was made by Commissioner Smith and
seconded by Commissioner Duncan to accept the only (1) bid submitted for
Janitorial Services from L&R Clean Sweep for cleaning services of the Court
House, Community Center and the Election Board offices. Roll call: Commissioner Smith- yes, Commissioner
Duncan – yes, Commissioner-
Billy Cornell-yes. Motion carried.
AGENDA #7- A motion was made by Commissioner Smith and
seconded by Commissioner Duncan to approve application for Rural Economic
Action Plan FY 2011-2012 Grant with Grand Gateway Economic Development for
Dist. #1. Roll call: Commissioner Smith- yes, Commissioner
Duncan – yes, Commissioner- Billy Cornell-yes.
Motion carried.
AGENDA #8-A motion was made by Commissioner Cornell and seconded by Commissioner Duncan to approve application for Rural Economic Action Plan FY12 Grant with Grand Gateway Economic Development for Dist. #2. Roll call: Commissioner Smith- yes, Commissioner Duncan-yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #9-A motion was made by Commissioner Cornell and seconded by Commissioner Duncan to approve lease purchase agreement between Yellow House Machinery Co. and Dist. #2 for purchase of a Used Motor Grader. Roll call: Commissioner Smith- yes, Commissioner Duncan-yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #10-A motion was made by Commissioner Smith and seconded by Commissioner Duncan to approve signing of cover sheet and acknowledge sending plans to ODOT for construction of project #BRF-121C(122)CO Carr Creek Bridge. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #11- A
motion was made by Commissioner Duncan and seconded by Commissioner Cornell to
approve acceptance of bid from Carl Fisher on property not sold at tax sale in
Flint Ridge 4 Walnut Hill area in the amount of $51.00. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #12-A motion was made by Commissioner Smith and seconded by Commissioner Duncan to discuss “on-call” engineering services contract for Delaware Co. No action was taken at this time. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #13-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to take action on Notice of Hearing Petition for conversion of Oaks Water Works, Inc. to a rural water district in Delaware Co. Hearing was held and all public comments are being taken into consideration. Motion was tabled for one (1) week 07-12-11 by the Board of Commissioners in order to gather more information on the issues at hand. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #14-A motion was made by Commissioner Smith and seconded by Commissioner Cornell to approve of the application for vacating public way and foreclosing right to reopen in the matter of applicant-Har-Ber Pointe Assoc., LLC., to vacate and foreclose the right to re-open Abby Lane and Jeffery Avenue in Grove, OK. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #15-A motion was made by Commissioner Smith and seconded by Commissioner Cornell to approve signing of OSF-3A claim against the Ad Valorem reimbursement fund for Loss of Revenue due to Agricultural Land Conservation Adjustment in 2010 Tax Year. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #16-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve resolution for FY 2012 increasing one percent (1.0%) to the maximum rate of sixteen and one-half percent (16.5%) for Elected Officials only, on retirement contribution rates. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #17-A motion was made by Commissioner Smith and seconded by Commissioner Duncan to approve Revaluation Budget for FY 2011-2012 and Visual Inspection Budget for the Delaware County Assessor’s office. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #18- A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to open the floor to Citizen’s Participation for Public Comments. No comments were made. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #19- A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to open the floor to New Business. No New Business was presented. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #20-A motion was made by Commissioner Cornell and seconded by Commissioner Duncan to adjourn the meeting at 10:15 AM. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
ATTEST:
DOUG SMITH -Chairman
CAROL FORTNER
Delaware County Clerk BILLY CORNELL -Member
DANNY DUNCAN -Member