Delaware County Commissioners Minutes-Special Mtg. 07/12/2011

DELAWARE COUNTY COMMISSIONERS SPECIAL MEETING

July 12, 2011

The Board of County Commissioners of Delaware County, Oklahoma, met in Special Session on July 12, 2011 at 9:03 AM. The meeting was adjourned at 11:25 AM. Agenda was posted July 11, 2011 at 9:00 AM on east entrance door and the south west entrance.

Members of the Board present were Commissioner Doug Smith-Chairman, Commissioner Danny Duncan –Member, Commissioner- Billy Cornell-Member, and Carol Fortner-Secretary. The Board of Delaware County Commissioners has called to order this meeting of July 12, 2011 and is hereby authorized to take action on the following items:

AGENDA #1-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell

to approve the agenda as posted. Roll call: Commissioner Smith- yes, Commissioner Duncan – yes, Commissioner Cornell-yes. Motion carried.

AGENDA #2- A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve of minutes of meeting dated 07/05/11. Roll call: Commissioner Smith- yes, Commissioner Duncan – yes, Commissioner Cornell-yes. Motion carried.

AGENDA #3- A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve of claims as presented to the Board by the County Clerk-Carol Fortner as follows:

2010-2011 SCPF: 120, RX Shoppe, 1936.06, Blanket. SSF: 936, Graves Menu Maker, 32.91, Jail Inmate Supplies; 937, Allens Tire & Auto, 927.37, Blanket; 938, Stephens Auto (Napa), 772.69, Blanket; 939, Cranks Sinclair Station, 944.29, Blanket; 940, Graves Menu Maker, 168.79, Cleaning Supplies; 941, Delaware County Journal, 25.50, Publications; 942, Rx Shoppe, 192.00, Med. DOC: 155, Rx Shoppe, 536.00, Med. EMPG: 155, Conoco Fleet Services, 469.47, Blanket.

2011-2012 SCPF: 1, City Tele-Coin Co. Inc., 1125.00. CO. HEALTH: 1, Aep, Public Service Co. Of Okla., 573.15, Service; 2, Grand Telephone Co., 240.32, Service. HIGHWAY: 57, Payton, Majorie, 5000.00, Easement; 58, Gmsa, 39.23, Utilities; 59, Aep, Public Service Co. Of Okla., 177.33, Service; 60, Mac Tractor Parts Inc., 458.00, Parts; 61, Morrison, Jeff, 115.00, Repairs; 62, Rec/Ne Okla Electric Coop, 184.30, Service; 63, Grand Lake Telecommunications, 34.95, Service; 64, Grand Telephone Co., 129.26, Service; 65, Verizon Wireless, 54.94, Service. SSF: 1, Secretary Of State, 25.00, ; 2, Jay Utilities Authority, 42.98, Utilities; 3, Cranks Sinclair Station, 464.95, Repairs; 4, Grand Lake Telecommunications, 114.95, Service; 5, Grand Telephone Co., 812.08, Service; 6, Omni III Cable TV Inc,, 2.50, Cable Tv; 7, Verizon Wireless, 798.19, Service; 8, U.S. Bank, 917.09, Credit Card. DOC: 1, Wal-Mart-Exception Processing, 157.50, Food; 2, Wal-Mart-Exception Processing, 78.75, Food; 3, Zee Medical Inc., 664.56, Medical Supplies. RESALE: 18, Sbak Services Llc, 1100.00, System Support. CCA: 1, Webb, Mike, 1000.00, Refund. FIRE DEPTS.: 1, Rural Water/Gas Dist. #10, 55.04, Utilities; 2, Grand Telephone Co., 68.67, Service; 3, Bank Of The Lakes, 2755.92, Lease/Pur; 4, Sst, 292.10, Service; 5, Kenwood Water District, 42.67, Utilities; 6, Old Glory Marina, 2273.68, Rent; 7, Cartridge World, 40.98, Office Supplies. DCED: 1, Center For Economic Dev. Law, 1448.42, Legal Fees. EMPG: 1, Oema, 35.00, Dues; 2, Grand Telephone Co., 62.72, Service; 3, Gmsa, 50.04, Utilities; 4, Verizon Wireless, 116.70, Service. GENERAL: 129, Grand Lake Telecommunications, 94.95, Service; 130, Grand Telephone Co., 203.53, Service; 131, Grand Telephone Co., 131.38, Service; 132, Grand Lake Telecommunications, 34.95, Service; 133, Sproul, Ryan J., 635.79, Travel; 134, Gaines, Debbie, 582.00, Travel; 135, Grand Telephone Co., 164.42, Service; 136, Grand Lake Telecommunications, 54.95, Service; 137, Grand Telephone Co., 227.50, Service; 138, Grand Lake Telecommunications, 94.95, Service; 139, AT&T, 64.77, Service; 140, Grand Telephone Co., 234.53, Service; 141, County Assessor Assoc., 425.00, Dues; 142, Sunshine Pest Control, 190.00, Blanket; 143, Aep, Public Service Co. Of Okla., 6045.19, Service; 144, Grand Telephone Co., 98.68, Service; 145, Ok Dept. Of Agriculture Food & Forestry - 410, 2400.00, Misc; 146, Craig County Detention Center, 1684.98, Juv Det; 147, Rec/Ne Okla Electric Coop, 123.00, Utilities; 148, Aep, Public Service Co. Of Okla., 1095.91, Service; 149, Sunshine Pest Control, 75.00, Blanket. K9 DON.: 1, Lovette Machine Works, 110.00, Repairs. CBRI-103 Bridges: 1, Rose & Mccrary Pc, 12500.00, Prof Serv. Roll Call: Commissioner Smith- yes, Commissioner Duncan – yes, Commissioner – Billy Cornell – yes. Motion carried.

AGENDA #4-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to receive and accept all monthly reports as submitted by officers as follows: Election Board, Ct. Clerk and Treasurer’s Dept. Roll call: Commissioner Smith- yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #5-A motion was made by Commissioner Smith and seconded by Commissioner Duncan to approve transfer of funds within CBRI-105-3 into CBRI-105-1 in the amount of $10,355.24. Roll call: Commissioner Smith- yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #6-A motion was made by Commissioner Smith and seconded by Commissioner Duncan to approve of sponsorship of Reap Grant for Daybreak of Grove and approve application of Reap Grant along with Resolution. Roll call: Commissioner Smith- yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #7- A motion was made by Commissioner Cornell and seconded by Commissioner Duncan to approve renewal of contracts for 2011-2012 FY for the Delaware Co. Assessor’s Dept as follows: Lakeland Office Systems, Inc.; Landmark GSI; ASI, Inc., Hometown Bott. Water & Coffee Service, LLC. Roll call: Commissioner Smith- yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #8-A motion was made by Commissioner Smith and seconded by Commissioner Duncan to approve Grand Gateway membership fees for FY 2011-212 in the amount $4000.00. Roll call: Commissioner Smith- yes, Commissioner Duncan-yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #9-The motion to approve Debris Management Plan for Delaware Co. presented to the Broad of Commissioners by Emergency Management was tabled for one (1) week 07-19-11. Roll call: Commissioner Smith- yes, Commissioner Duncan-yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #10-A motion was made by Commissioner Cornell and seconded by Commissioner Duncan to approve transfer of funds for Dist. #2 from Hog Creek Bridge Project into T-2 Highway Cash in the amount of $2534.40. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #11- A motion was made by Commissioner Smith and seconded by Commissioner Duncan to approve acceptance of bid from David Anderson on property not sold at tax sale in Cambridge Shores in the amount of $150.00 for lots 427 thru 431 and lots 437 thru 444, 336 thru 350 and lot 38, except 351 and lots 327 thru 330. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #12-A motion was made by Commissioner Smith and seconded by Commissioner Duncan to accept an “on-call” engineering services contract for Delaware Co. This service will be supplied by Rose & McCrary, PC of Grove. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #13-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve of Notice of Hearing Petition for conversion of Oaks Water Works, Inc. to a rural water district in Delaware Co. Public Hearing was held and all public comments are being taken into consideration. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #14-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve of Blanket Purchase Order to Yellow House Machinery for repairs to Grader in the amount of $6,100.00. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #15-A motion was made by Commissioner Smith and seconded by Commissioner Duncan to approve signing of programming resolution on Wolf Creek Bridge and approval of engineering contract with Rose and McCrary. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #16-A motion was made by Commissioner Smith and seconded by Commissioner Duncan to approve of designation of officers for the Delaware Co. OSU Extension office as follows: Requisitioning Officer-Barbara Denney, Receiving and Inventory Officer-Amy O’Bryan. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #17-A motion was made by Commissioner Smith and seconded by Commissioner Cornell to approve signing of 324A claim requesting payment for right-of way expenses on Spavinaw Creek Bridge project in the amount of $5000.00. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #18- A motion was made by Commissioner Smith and seconded by Commissioner Cornell to table for one (1) week due to no insurance verification presented, the contract for Direct Observation Therapy Services with Raymond Sturges and the Delaware Co. Health Dept. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #19-A motion was made by Commissioner Smith and seconded by Commissioner Duncan to approve the Resolution for a Burn Ban for Delaware Co. effective as of 07/12/11. All required steps pursuant to Oklahoma Statutes in Title 2, Article 16, Sec. 16-26, Sub Section B have been followed. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #20-A motion was made by Commissioner Smith and seconded by Commissioner Duncan to approve of the renewal of contracts for FY 2011-2012 for the Delaware Co. Clerk’s Dept. as follows: Pitney Bowes-mailing equipment; Underground Vaults & Storage, Inc.-storage of records; Hometown Bott. Water & Coffee Service, Inc.; Lakeland Office Systems-copier maintenance & supplies; Kellpro, Inc.-software licensing and support. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #21-A motion was made by Commissioner Cornell and seconded by Commissioner Duncan to go into Executive Session upon the advice of legal counsel, for the purpose of confidential communications between the Board of County Commissioners of Delaware Co. and its attorney concerning the lawsuit of Sherry England, Et Al, plaintiffs, vs Sheriff of Delaware Co., in his official capacity, defendant, United States District Court for the Northern District of Oklahoma case #09-CV-407-JHP TLW. Authority : Title 25 Oklahoma Statute, sec. 307-(B)(4). Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #22-A motion was made by Commissioner Smith and seconded by Commissioner Cornell to return to regular meeting and vote to take any necessary action related to Executive Session identified above for: Lawsuit of Sherry England, Et Al, Plaintiffs, Vs Sheriff of Delaware Co., in his official capacity, defendant, United States District Court for the Northern District of Oklahoma case #09-CV-407-JHP TLW. Authority: Title 25 Oklahoma Statute, sec. 307-(B)(4). No action was taken. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #23-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to open the floor to Citizen’s Participation for Public Comments. No comments were made. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDAS #24-A motion was made by Commissioner Cornell and seconded by Commissioner Duncan to open the floor to New Business. No New Business was presented. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.

AGENDA #25-A motion was made by Commissioner Cornell and seconded by Commissioner Duncan to adjourn the meeting at 11:25 AM. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.

ATTEST:

DOUG SMITH -Chairman

CAROL FORTNER

Delaware County Clerk BILLY CORNELL -Member

DANNY DUNCAN -Member