DELAWARE COUNTY COMMISSIONERS MEETING
July
19, 2011
The
Board of County Commissioners of Delaware County, Oklahoma, met in Regular
Session on July 19, 2011 at 9:04 AM. The meeting was adjourned at 10:33 AM. Agenda was posted July 18, 2011 at 9:00 AM
on east entrance door and the south west entrance.
Members
of the Board present were Commissioner Doug Smith-Chairman, Commissioner Danny
Duncan –Member, Commissioner- Billy Cornell-Member, and Carol
Fortner-Secretary. The Board of
Delaware County Commissioners has called to order this meeting of July 12, 2011 and is hereby authorized to
take action on the following items:
AGENDA
#1-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell
to approve the agenda as posted. Roll
call: Commissioner Smith- yes, Commissioner Duncan – yes, Commissioner
Cornell-yes. Motion carried.
AGENDA #2- A motion was made by Commissioner Cornell and
seconded by Commissioner Duncan to approve of minutes of meeting dated 07/12/11. Roll
call: Commissioner Smith- yes, Commissioner Duncan – yes, Commissioner
Cornell-yes. Motion carried.
AGENDA #3- A motion was made by Commissioner Smith and
seconded by Commissioner Duncan to approve of claims as presented to the Board
by the County Clerk-Carol Fortner as follows:
2010-2011
SCPF: 121, Grove Express Care, 574.00, Blanket. CO. HEALTH: 296, Soltow Business Supply, 47.85, Office Supplies;
297, Tim’s Electric Inc., 168.72, Service; 298, Helmer, 7318.85, Equipment;
299, Helmer, 4666.85, Equipment.
HIGHWAY: 2966, OCI, 88.60,
Signs;
Ssf:
943, Graves Menu Maker, 1388.61, Food; 944, Office Depot, 258.13, Office
Supplies; 945, Fuelman Of Oklahoma, 13619.55, Blanket. FIRE DEPTS.: 1037, Chief Fire & Safety
Co. Inc., 665.00, Equipment; 1038, Kansas Auto Parts (Napa), 460.09,
Blanket. GENERAL: 4015, OSU, 4-H Supply
Store, 90.00, Supplies; 4016, Quill Corporation, 25.25, Office Equipment.
2011-2012
SCPF: 2, Homeland Stores Inc., 72.00, Commissary Supplies; 3, Wal-Mart-Exception Processing, 16.83,
Commissary Supplies; 4, Homeland Stores Inc., 60.00, Food; 5,
Wal-Mart-Exception
Processing, 303.86, Commissary Supplies; 6, Food Express Usa, 444.69,
Commissary Supplies. CO. HEALTH: 3, Dilbeck, Martha, 270.00, ; 4, Lakeland
Office Systems, 91.13, Maintenance; 5, Hometown Bottled Water Service, 27.95,
Water/Rent; 6, Verizon/Mci, 128.82, Service; 7, Aaa Fire Safety, 50.00, ; 8,
Xerox Corporation, 149.75, Copies; 9, Acco-Sig, 7000.00, Insurance. HIGHWAY: 69, Oklahoma Employment Sec.Comm.,
865.08, Taxes; 70, Oklahoma Employment Sec.Comm., 926.05, Taxes; 71, Oklahoma
Employment Sec.Comm., 750.72, Taxes; 72, Oklahoma Employment Sec.Comm., 73.02,
Taxes; 73, Sturges, Judy, 20.92, Travel; 74, Jim Woods Mkt., 2717.80, Fuel; 75,
Yellowhouse Machinery Co., 151.00, Parts; 76, Jeff Lungren Chevrolet Inc.,
6.00, Repairs; 77, Four State Maintenance Supply, 108.22, Cleaning Supplies;
78, Stephens Auto (Napa), 671.79, Parts; 79, Warren Cat, 1719.20, Grader
Blades; 80, Wallis Lubricants Llc, 795.68, Lubricants; 81, Jim Woods Mkt.,
5022.27, Fuel; 82, Longan Construction, 904.23, Proline; 83, Precision Wireless
Internet, 45.00, Service; 84, Praetorian Protective Ser., 420.00, Service; 85,
Precision Wireless Internet, 161.70, Service; 86, O-Reilly Automotive Inc.,
148.91, Supplies; 87, Jeff Lungren Chevrolet Inc., 25.99, Repairs; 88, Vanover
Metal Blds. Sales, 189.00, Steel/Metal; 89, Grand Rental Station, 39.00, Rent;
90, Cintas First Aid & Safety, 39.66, First Aid Supplies; 91, Airgas
Mid-South Inc., 204.50, Welding Supplies; 92, Jim Woods Mkt., 4821.30, Fuel;
93, Verizon Wireless, 74.22, Service; 94, At&T, 67.83, Service; 95, Verizon
Wireless, 60.07, Service; 96, Grand Savings Bank, 1789.32, Lease/Pur; 97, Grand
Savings Bank, 3285.63, Lease/Pur; 98, Odot, 7483.17, Lease/Pur; 99, Grand
Savings Bank, 2711.55, Lease/Pur; 100, Odot, 6592.92, Lease/Pur; 101, Odot,
4729.98, Lease/Pur; 102, Acco-Sig, 10000.00, Insurance; 103, Acco-Sig,
10000.00, Insurance; 104, Acco-Sig, 10000.00, Insurance.
SSF:
9, Cranks Sinclair Station, 764.21, Repairs; 10, Mid-West Printing Co., 250.00,
Printed Supplies; 11, Wal-Mart-Exception Processing, 230.82, Office Supplies;
12, Oklahoma Dept Of Public Safety, 350.00, Olets; 13, Hometown Bottled Water Service, 22.00, Water/Rent; 14, Qwest
Communications, 225.46, Service; 15, Food Express USA, 72.72, Office Supplies.
DOC:
4, Wal-Mart-Exception Processing, 73.13, Jail Inmate Supplies; 5,
Wal-Mart-Exception Processing, 78.75, Food; 6,
Wal-Mart-Exception Processing, 62.76, Jail Inmate Supplies; 7,
Wal-Mart-Exception Processing, 13.96, Jail Inmate Supplies; 8, Bob Barker Co.,
264.09, ; 9, Bob Barker Co., 66.94, Supplies; 10, Wal-Mart-Exception
Processing, 78.75, Jail Inmate Supplies; 11, Jay Plumbing & Electric
Supply, 20.85, Parts; 12, Graves Menu Maker, 2051.72, Food. RESALE: 19, Mail
Finance, 785.50, Lease. MTCF: 1,
Hometown Bottled Water Service, 12.48, Water/Rent; 2, Hometown Bottled Water
Service, 23.95, Supplies. RCT: 1, Wells Fargo Home Mtg., 401.78, Refund;
Court
Clerk Revolving Cash Fund: 10, Quill Corporation, 197.40, Office Supplies. FIRE
DEPTS.: 8, New-Mac Electric Cooperative, 31.98, Utilities; 9, Midwest Paging,
125.55, Service; 10, Rec/Ne Okla Electric Coop, 211.26, Utilities; 11, Sst,
136.73, Service; 12, Rec/Ne Okla Electric Coop, 226.06,
Utilities;
13, Rec/Ne Okla Electric Coop, 157.00, Utilities; 14, Rec/Ne Okla Electric
Coop, 171.19, Utilities; 15, Sst, 126.48,
Service; 16, U.S. Postal Service, 264.00, Postage; 17, Grand Savings Bank,
4002.27, Lease/Pur; 18, Sst, 132.47, Service; 19, AT&T, 71.73, Service; 20,
Rec-Tec, 2025.00, Communication Equipment; 21, Grand Savings Bank, 6815.59, Lease/Pur;
22, Rec/Ne Okla Electric Coop, 370.13, Utilities. RMP: 6, Kellpro Inc., 13030.00, Licensing. EMPG: 5, U.S.
Postmaster, 176.00, Postage; 6, Acco-Sig, 2000.00, Insurance; 7, Aep, Public Service
Co. Of Okla., 275.33, Service;
DCUFRF:
1, Grand Telephone Co., 33.03, Service. GENERAL: 158, Xerox Corporation, 25.40,
Copies; 159, Xerox Corporation, 22.34, Copies; 160, Quill Corporation, 221.67,
Computer Hardware; 161, Lakeland Office Systems, 81.53, Copies; 162, Cartridge
World, 51.98, Office Supplies; 163, Osu Coop. Extension Service, 2490.00,
Personal Services; 164, Lowe S, 11.98, Misc; 165, Wal-Mart-Exception
Processing, 56.85, Supplies; 166, Tuder, Wayne, 495.72, Travel; 167, Oklahoma
Tax Commission, 346.00, Reg; 168, Landmark Gsi, 9000.00, System Support; 169,
Cartridge World, 448.92, Office Supplies; 170, Williams, Jacob F., 339.66,
Travel; 171, Acco, 4250.00, Dues; 172, Acco-Sig, 102752.00, Insurance; 173,
Oklahoma Employment Sec.Comm., 5186.94, Taxes; 174, Grand Gateway Eda, 4000.00,
Membership; 175, Tulsa Co. Juvenile Det. Center, 78.64, Juv Det; 176, Rec/Ne
Okla Electric Coop, 46.00, Service; 177, Acco-Sig, 7000.00, Insurance; 178,
Acco-Sif, 150874.00, Workers Comp; 179, Hometown Bottled Water Service, 8.00, ;
180, Hometown Bottled Water Service, 5.50, Water/Rent. CBRI-103 Bridges: 2, Hamill Metals, 5605.60,
Steel/Metal. Roll Call: Commissioner
Smith- yes, Commissioner Duncan – yes, Commissioner – Billy Cornell –
yes. Motion carried.
AGENDA #4-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to receive and accept all monthly reports as submitted by officers as follows: Co. Treasurer’s Dept., Dist. Attorney’s office, and Sheriff’s Dept. Roll call: Commissioner Smith- yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #5-A motion was made by Commissioner Smith and seconded by Commissioner Duncan to approve of continuation of the Burn Ban for Delaware County until 07-26-11. Roll call: Commissioner Smith- yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #6-A motion was made by Commissioner Smith and
seconded by Commissioner Duncan to approve signing of Certificate of Authorized
Signatures on Reap #019WWW-2011-B list for Rural Water Dist. #9 and approve
signing of contract . Roll call: Commissioner Smith- yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #7- A motion was made by Commissioner Smith and
seconded by Commissioner Duncan to approve signing of Certificate of authorized
signatures on Reap#009-SCC-2011 B and approve signing of contract for Daybreak
of Grove facility. Roll call: Commissioner
Smith- yes, Commissioner
Duncan – yes, Commissioner- Billy Cornell-yes.
Motion carried.
AGENDA #8-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve Borrow Permit between Dist. #3 and Jack Simmons for the removal of gravel/hillside materials for construction and or maintenance of roads in Dist. #3. Roll call: Commissioner Smith- yes, Commissioner Duncan-yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #9-The motion to discuss renewal of membership in the NE Oklahoma Rural Alliance was tabled for one week for further considerations. Roll call: Commissioner Smith- yes, Commissioner Duncan-yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #10-A motion was made by Commissioner Smith and seconded by Commissioner Duncan to approve maintenance of roofing system at the Delaware Co. Community Center. Cost would be $1000.00 per year for two (2) inspections a year with Allied Roofing Co. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #11- A
motion was made by Commissioner Smith and seconded by Commissioner Duncan to
approve verification of new county roads to the State of Oklahoma Dept. of
Transportation. Commissioners to verify
road additions. Roll Call: Commissioner
Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #12-A motion was made by Commissioner Smith and seconded by Commissioner Duncan to approve salvage of office equipment and removal from inventory for the OSU Extension Dept. as follows: 2-Wood file cabinets to be junked as non-repairable. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #13-A motion was made by Commissioner Smith and seconded by Commissioner Duncan to approve of signing of Bi-Annual inspections of County Road System Bridges in Dist. #3 and invoice #21-BI-3-11 in the amount of $16,892.20. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #14-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to open and review only, the bids submitted on selling of vehicles for the Delaware Co. Sheriff’s Dept. The following bids were received from: Joe Watts Auto Sales, Deerlick Wrecker Service and Decatur Salvage. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #15-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to open and review bids for possible acceptance and submitted on selling of equipment for the Delaware Co. Dist. #3 Commissioner. Bids received are as follows: Only one bid was received-Deerlick Wrecker Service bid $650. 00 on each; 1- Red Oil Distributor and 1- Yellow Water Truck. The bid from Deerlick Wrecker was accepted. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #16-A motion was made by Commissioner Smith and seconded by Commissioner Cornell to advertise for sealed bids on the purchase of a Used Pumper/Tanker Fire Truck for the Lakemont
Shores Fire Dept. Bids will be opened and reviewed in regular meeting dated 8/16/11 at 9:00AM in the Commissioners meeting room Jay, OK. Acceptance of Lowest or Best Bid is set for meeting dated 8/23/11 at 9:00 A. M. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #17-A motion was made by Commissioner Smith and seconded by Commissioner Duncan to advertise for sealed bids on the purchase of a Used Brush Truck for the Colcord Fire Dept. Bids will be opened and reviewed in regular meeting of 8/16/11 at 9:00 AM in the Commissioner’s meeting room Jay, OK. Bids will be received no later than 8/15/11 at 4:00 PM in the Co. Clerk’s office Jay, OK. Acceptance of Lowest or Best bid is set for meeting dated 8/23/11 at 9:00 AM. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #18- A motion was made by Commissioner Cornell and seconded by Commissioner Duncan to approve entering into a contract agreement of Emergency and Transportation Revolving, ETR Fund for Dist. #2 in the amount of $135,760.00. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #19-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to discuss the hiring of an attorney/firm for the purposes of obtaining an insurance policy coverage opinion for Delaware Co. The Dist. Attorney’s office made recommendation and the Board of Co. Commissioner’s requests a proposal from the firm to be presented for approval/disapproval by the Board. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #20-A motion was made by Commissioner Smith and seconded by Commissioner Duncan to table the motion for further discussion on Aug. 1, 2011 in the re-districting for Delaware Co. Commissioner’s Boundary lines Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #21-A motion was made by Commissioner Cornell and
seconded by Commissioner Duncan to advertise for sealed bids on the selling of
Used Equipment for Dist. #2. Bids will
be opened and reviewed in regular meeting dated 8/16/11 at 9:00AM in the
Commissioner’s meeting room Jay, OK.
Bids will be received no later than 8/15/11 at 4:00 PM in the Co.
Clerk’s office Jay, OK. Acceptance of
Lowest or Best bid is set for meeting dated 8/23/11 at 9:00 AM. Roll
Call: Commissioner
Smith- yes, Commissioner
Duncan–yes, Commissioner- Billy Cornell-yes.
Motion carried.
AGENDA #22-A motion was made by Commissioner Cornell and
seconded by Commissioner Duncan to approve Resolution to join and approve an
Interlocal Cooperative Agreement with the Circuit Engineering District. Roll Call: Commissioner Smith- yes, Commissioner
Duncan–yes, Commissioner- Billy Cornell-yes.
Motion carried.
AGENDA #23-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve of Borrow Permit between Dist. #3 and Roger Bayles for the removal of gravel/hillside materials for construction and/or maintenance of roads in Dist. #3. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #24-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve of Debris Management Plan for Delaware Co. presented to the Board by Emergency Management . Any changes to the plan , non-substantial in nature (ie. Radio frequency, addresses) may be approved by the Board Chair. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #25-A motion was made by Commissioner Smith and seconded by Commissioner Duncan to enter into contract for Direct Observation Therapy Service with Raymond Sturges and the Delaware Co. Health Dept. as a secondary provider for current contract period thru 06-30-12.
Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-no. Motion carried.
AGENDA #26-A motion was made by Commissioner Smith and seconded by Commissioner Duncan to approve signing of Bi-Annual inspections of County Road System Bridges in Dist. #1 and invoice #21-BI-1-11 in the amount of #9621.45. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #27-
A motion was made by Commissioner Cornell and seconded by Commissioner Duncan
to open the floor to New Business. No New Business was presented. Roll
Call: Commissioner
Smith- yes, Commissioner Duncan–yes,
Commissioner- Billy Cornell-yes. Motion
carried.
AGENDA #28-A motion was made by Commissioner Cornell and seconded by Commissioner Duncan to open the floor to Citizen’s Participation for Public Comments. No comments were made. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDAS #29-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to adjourn the meeting at 10:33 AM. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
ATTEST:
DOUG
SMITH -Chairman
CAROL FORTNER
Delaware County Clerk BILLY
CORNELL -Member
DANNY
DUNCAN -Member