DELAWARE COUNTY COMMISSIONERS MEETING
July
26, 2011
The
Board of County Commissioners of Delaware County, Oklahoma, met in Regular
Session on July 26, 2011 at 9:04 AM. The meeting was adjourned at 9:50 AM. Agenda was posted July 25, 2011 at 9:00 AM
on east entrance door and the south west entrance.
Members
of the Board present were Commissioner Doug Smith-Chairman, Commissioner Danny
Duncan –Member, Commissioner- Billy Cornell-Member, and Carol
Fortner-Secretary. The Board of
Delaware County Commissioners has called to order this meeting of July 26, 2011 and is hereby authorized to
take action on the following items:
AGENDA
#1-A motion was made by Commissioner Cornell and seconded by Commissioner Duncan
to approve the agenda as posted. Roll
call: Commissioner Smith- yes, Commissioner Duncan – yes, Commissioner
Cornell-yes. Motion carried.
AGENDA #2- A motion was made by Commissioner Smith and
seconded by Commissioner Duncan to approve of minutes of meeting dated 07/19/11
and Special Meeting of 7/18/11. Roll call: Commissioner Smith- yes, Commissioner
Duncan – yes, Commissioner Cornell-yes.
Motion carried.
AGENDA #3- A motion was made by Commissioner Duncan and
seconded by Commissioner Cornell to approve of claims as presented to the Board
by the County Clerk-Carol Fortner as follows:
2010-2011 Fire Department Sales Tax: 1039, Speedys 66,
210.31, Blanket; 1040, Fleet Distributors Express, 260.46, Repairs; 1041, Tiff
City Store, 140.97, Blanket; 1042, Langley Home Center, 15.98, Blanket; 1043,
Tnt Quik Shop, 781.59, Blanket; 1044, Crouse, David, 956.54, Travel; 1045,
Smart, Frances, 282.70, Travel; 1046, Smart, Jim, 1582.74, Travel; 1047,
O-Reilly Automotive Inc., 44.17, Blanket; 1048, Ark Valley Petroleum, 238.75,
Blanket; 1049, 1st Due Emergency Response Solutions Inc., 1485.00, Bunker Gear;
1050, Lakewood Ace Hardware, 152.46, Blanket.
2011-2012
SCPF: 7, Wal-Mart-Exception Processing, 14.88, Jail Inmate Supplies; 8, Food Express
Usa, 162.99, Commissary Supplies; 9, Wal-Mart-Exception Processing, 18.00, Jail
Inmate Supplies; 10, Wal-Mart-Exception Processing, 43.68, Commissary Supplies;
11, Newton County Sheriff Dept., 120.00, Misc; 12, U.S. Postmaster, 220.00,
Postage. COUNTY HEALTH: 10, Quill
Corporation, 347.14, Office Supplies; 11, Novartis Vaccine & Diagnostics,
821.20, Medical Supplies; 12, Lektron Lighting Supply, 78.68, Supplies; 13,
Matt Haynes Lawn Service, 80.00, Lawn Care; 14, Pitney Bowes Inc., 419.99.
HIGHWAY: 159, Jim Woods Mkt., 4340.27, Fuel; 160, Harrison, James B., 2976.00,
Easement; 161, Wal-Mart-Exception Processing, 52.36, Office Supplies; 162,
Southern Tire Mart Llc, 702.48, Tires; 163, Action Safety Supply Co., 912.00,
Tools; 164, Barnes, Houston, 1620.00, Rock; 165, Tulsa New Holland Inc.,
1050.02, Parts; 166, Th Rogers Lumber Co., 24.20, Pipe; 167, Kemp Stone Co
Inc., 407.78, Rock; 168, Cintas Corporation, 431.48, Uniforms; 169, Vermeer
Great Plains Inc., 26.16, Parts; 170, Osbourn S Automotive Store, 327.00,
Parts; 171, Mr. Plastic Inc., 301.18, Supplies; 172, Rose & Mccrary Pc,
500.00, Prof Services; 173, Aep, Public Service Co. Of Okla., 242.11, Service;
174, Warrior Of Arkansas Inc., 44.06, Parts; 175, Vanover Metal Blds. Sales,
48.00, Steel/Metal; 176, Admiral Express Office Supply, 125.40, Office
Supplies; 177, John S Tractor Works & Equip Inc., 9.56, Parts; 178,
Centurylink, 162.36, Service. LIEN FEE: 1, Hometown Bottled Water Service,
23.95, Supplies. SSF: 25, Patterson Insurance Service Inc., 30.00, Notary; 26,
Pitney Bowes, 107.99, Postage; 27, Office Depot, 266.99, Parts; 28,
Wal-Mart-Exception Processing, 169.14, Jail Inmate Supplies; 29, Wolfmasters
Auto Glass Ptn, 510.00, ; 30, Radio Shack, 39.99, ; 31, Wal-Mart-Exception
Processing, 30.46, Office Supplies; 32, Wolfmasters Auto Glass Ptn, 165.00, ;
33, Four W S Veterinary Services Pllc, 1498.00, Service; 34, Cranks Sinclair
Station, 509.08, Repairs; 35, Cranks Sinclair Station, 979.06, Repairs; 36,
Office Depot, 1131.21, Office Supplies; 37, Lakeland Office Systems, 68.40. DOC:
13, Four State Maintenance Supply, 173.93, Cleaning Supplies; 14, Graves Menu
Maker, 157.56, Food; 15, Precision Dental & Dentures, 165.00, Dental
Service; 16, Wal-Mart-Exception Processing, 29.55, Jail Inmate Supplies; 17,
Wal-Mart-Exception Processing, 78.75, Jail Inmate Supplies; 18, Bob Barker Co.,
74.64, Jail Inmate Supplies; 19, Graves Menu Maker, 2192.43, Food. RESALE: 31, Ome Corp. Llc, 56.00,
Supplies. LAW LIB.: 1, Law Library
Revolving Fund, 8318.05, Law Library.
MTCF: 3, Wal-Mart-Exception Processing, 44.01, Office Supplies. EM CASH:
8, Quill Corporation, 987.95, Office Supplies. ALT. TO DET.: 1, Delaware County
Sheriff, 507.71, Transports. FIRE
DEPTS.: 23, Precision Wireless Internet, 40.95, Service; 24, Rec/Ne Okla
Electric Coop, 164.00, Utilities; 25, Gmsa, 74.10, Utilities; 26, Bernice
Sanitation Llc, 46.00, Sanitation; 27, At&T, 141.41, Service; 28, Rec/Ne Okla
Electric Coop, 225.00, Utilities; 29, At&T, 78.64, Service; 30, Macs
Automotive, 137.32, Repairs. GENERAL: 300, County Treasurer, 1227.14, ; 301,
Wal-Mart-Exception Processing, 194.83, Office Supplies; 302, Grand Savings
Bank, 99.00, Supplies; 303, Acco, 85.00, Reg; 304, Acco, 85.00, Reg; 305,
Lakeland Office Systems, 109.00, Maintenance; 306, Underground Vaults &
Storage Inc., 675.00, Service; 307, Lakeland Office Systems, 143.60,
Maintenance; 308, Precision Wireless Internet, 47.95, Service; 309, Mci, 54.98,
Service; 310, Kellpro Inc., 100.00, Misc; 311, Coda, Okla Co Treasurer, 146.00,
Dues; 312, Hometown Bottled Water Service, 17.50, Blanket; 313, L&R Clean
Sweep Janitorial, 3125.00, Blanket; 314, L&R Clean Sweep Janitorial,
625.00, Blanket; 315, The Shop At Grand Lake, 50.00, Repairs; 316, Affinity 4,
32.32, Service; 317, Rec/Ne Okla Electric Coop, 146.00, Service. K9 DON.: 2, Lethal K-9 Academy Inc., 600.00,
K-9 Supplies. Roll Call: Commissioner
Smith- yes, Commissioner Duncan – yes, Commissioner – Billy Cornell –
yes. Motion carried.
AGENDA #4-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to receive and accept all monthly reports as submitted by officers as follows: No reports were submitted. Roll call: Commissioner Smith- yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #5-A motion was made by Commissioner Smith and seconded by Commissioner Duncan to approve of continuation of the Burn Ban for Delaware County until 08-01-11. Roll call: Commissioner Smith- yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #6-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve set up of Highway Cash for the month of August 2011 and setup of CBRI monies for Dist. 1, 2 and 3 for the month of August 2011 as follows: T-1 $117,000.00; T-1-C $1000.00; T-2 $83,735.53; T-2-A $2000.00; T-2-B $29,015.41; T-6 $3000.00; Total of $235750.94. CBRI- $59,387.05.
Roll call: Commissioner Smith- yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #7- A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve all Blanket Purchase orders for the month of August 2011 as follows: DIST. #1: Cintas Uniforms-$400.00; Katner Mills-$200.00; O’Rielly’s Auto-$800.00; Sisco True Value-$150.00. DIST. #2: Lindly’s-$400.00; Jay Plumbing-$200.00; O’Reilly’s Auto-$200.00; Cintas-$300.00; TH Rogers-$400.00; Stephens NAPA-$2000.00. DIST. #3: Stephens Auto-$750.00; Kansas BLdg. Supply-$750.00; Kansas Auto-$750.00; Cintas-$400.00; Baker’s Five Acres-$150.00; Lindly’s-$200.00.
CO. CLERK: Walmart-$200.00; SHERIFF’S DEPT.: Fuelman-$15,000.00; RX Shoppe-$2950.00; Crank’s Sinclair Station-$1000.00; Stephens Auto-$1000.00; Grand Lake Area Clinics-$1000.00; Allen’s Tire & Auto-$1000.00; Walmart-$1000.00. ASSESSOR’S DEPT.: Hometown Bott. Water-$100.00; Walmart-$300.00; Lowes-$200.00. CO. HEALTH DEPT.: Walmart-$300.00; Innovative Mobile Services-$300.00; State Termite & Pest Control-$35.00. DA’s OFFICE: Walmart-$250.00. BUTLER FD: O’Reilly’s Auto-$250.00; Lowes-$250.00; NAPA Auto -$250.00; Walmart-$250.00. COWSKIN FD: Lowes-$500.00; O’Reilly’s Auto-$200.00; Sisco True Value-$100.00; Ark Value-$500.00; Midwest Propane-$1000.00. EUCHA FD: Speedy’s-$500.00. FLINT RIDGE FD: Kansas Auto-$200.00; Kansas Bldg. Supply-$200.00; Anderson’s-$750.00; Twister’s-$500.00; Speedy’s-$750.00; Bell Office Supply-$500.00. HICKORY GROVE FD: O’Reilly’s Auto-$350.00; Lowes-$1000.00. KANSAS FD: Circle N-$800.00; TNT Quick Stop-$300.00; Kansas Auto-$500.00. KENWOOD FD: O’Reilly’s Auto-$300.00; Emergency Med. Prods.-$150.00; C&R Oil Co.-$600.00. LEACH FD: SpringPlace Country Store-$200.00; Kansas Bldg. Supply-$700.00; EZ GO Foods-$700.00. OAKS FD: Walmart-$250.00; Oaks One Stop-$500.00; Kansas Auto-$200.00. TIAJUANA FD: Lakewood Ace Hardware-$250.00; Harold’s Auto-$250.00; Langley Home Ctr.-$250.00. TIFF CITY FD: Tiff City Store-$500.00; O’Reilly’s Auto-$500.00. W. SILOAM SPRINGS FD: Smitty’s Truck Stop-$2,500.00. Roll call: Commissioner Smith- yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #8-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell that the motion to sell by sealed bids-one Dump Truck for Dist. #3 was not needed at this time. Roll call: Commissioner Smith- yes, Commissioner Duncan-yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #9-A motion was made by Commissioner Smith and seconded by Commissioner Cornell to “deny” renewal of the membership in the Northeast Oklahoma Rural Alliance for 2011-2012. Roll call: Commissioner Smith- yes, Commissioner Duncan-yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #10-A motion was made by Commissioner Smith and seconded by Commissioner Duncan to accept the Best Bid on selling by sealed bid vehicles for the Delaware Co. Sheriff’s Dept. Only one (1) bid was submitted from Joe Watt in the amount of $5361.00. The bid from Joe Watt was accepted. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #11- A
motion was made by Commissioner Duncan and seconded by Commissioner Cornell to
approve of transfer of funds for County General budget for Emergency Management
as follows: From 34-A Pers. Servs. $1500.57 into 93-A Pers. Servs. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #12-A motion was made by Commissioner Smith and seconded by Commissioner Cornell to approve Notice of Intent Hazard Mitigation Grant Program application for Community of Cleora, Monkey Island Community and Tia Juana Fire Dept. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #13-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to receive petition for the establishment of the Easley Family Cemetery located in sec. 24-20-25. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #14-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to set date for Notice of Hearing of the Establishment of the Easley Family Cemetery located in sec. 24-20-25 as follows: August 16, 2011 in the Co. Commissioner’s office during the regular Commissioner’s meeting time of 9:00AM. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #15-A motion was made by Commissioner Cornell and seconded by Commissioner Duncan to approve signing of 324-A claim to ODOT for re-imbursement of Right-of-Way on Spavinaw Creek Project for Dist. #2in the amount of $2,976.00. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #16-A motion was made by Commissioner Cornell and seconded by Commissioner Duncan to approve of Travel Guidelines for all Fire Dept. Boards in Delaware County. This will set the rules for re-imbursements on all travel claims filed. Effective as of July 26, 2011. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #17-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve advertisement of Hillside Gravel (Native) Rock for a six month period. Bids will be opened and reviewed in regular meeting dated 08-16-11 at 9:00 AM in the Commissioner’s meeting room, Jay, OK. Bids will be received no later than 08-15-11 at 9:00 AM in the County Clerk’s office. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #18- A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve transfer of funds within Highway Cash as follows for Dist. #3: From T-2 M&O Dist. #3 $654.48 into T-1-B Salary Part-time Dist. #2. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #19- A motion was made by Commissioner Duncan and
seconded by Commissioner Cornell to open the floor to New Business. No New
Business was presented. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner-
Billy Cornell-yes. Motion carried.
AGENDA #20-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to open the floor to Citizen’s Participation for Public Comments. There will be a prayer meeting at the Grove City Hall Community Center at 6:00 PM on September 11, 2011-Open to the Public. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDAS #21-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to adjourn the meeting at 9:50 AM. Roll Call: Commissioner Smith- yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
ATTEST:
DOUG SMITH -Chairman
CAROL FORTNER
Delaware County Clerk BILLY CORNELL -Member
DANNY DUNCAN -Member