DELAWARE COUNTY COMMISSIONERS MEETING
October
25, 2011
The
Board of County Commissioners of Delaware County, Oklahoma, met in Regular
Session on October 25, 2011 at 9:00 AM. The meeting was adjourned at 9:38 AM. Agenda was posted October 24, 2011 at 9:00 AM
on east entrance door and the south west entrance.
Members
of the Board present were Commissioner Doug Smith-Chairman, Commissioner Danny
Duncan –Member, Commissioner- Billy Cornell-Member. The Board of Delaware County Commissioners has called
to order this meeting of October 25, 2011 and is hereby authorized to
take action on the following items:
AGENDA
#1-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell
to approve the agenda as posted. Roll
call: Commissioner Smith-yes, Commissioner
Duncan – yes, Commissioner Cornell-yes.
Motion carried.
AGENDA #2- A motion was made by Commissioner Duncan and
seconded by Commissioner Cornell to approve of minutes of regular meeting dated
10/18/11 and of Special meeting dated 10/19/11. Roll call: Commissioner
Smith-yes, Commissioner Duncan – yes, Commissioner Cornell-yes. Motion carried.
AGENDA #3- A motion was made by Commissioner Duncan and
seconded by Commissioner Cornell to approve of claims as presented to the Board
by the County Clerk-Carol Fortner as follows:
2011-2012
SCPF: 52, Bob Barker Co., 524.55, Jail Inmate Supplies. CO. HEALTH: 87, Dilbeck, Martha, 300.00,
Janitorial Service; 88, Quill Corporation, 491.47, Office Supplies; 89, State Termite
& Pest, 35.00, Blanket; 90, Xerox Corporation, 190.61, ; 91, Verizon/Mci,
125.92, Service. HIGHWAY:
839, 4 State Drug & Alcohol Screening, 77.40, Drug Testing; 840, Scott
Construction Equip., 562.24, Parts; 841, Scott Construction Equip., 132.93,
Parts; 842, Southern Tire Mart Llc, 2187.36, Tires; 843, Warrior Of Arkansas
Inc., 3.44, Parts; 844, Warrior Of Arkansas Inc., 869.76, Parts; 845, Four
State Maintenance Supply, 107.80, Office Supplies; 846, Diamond Int. Trucks
Inc., 43.39, Parts; 847, Grand Lake Kabota, 100.71, Parts; 848, Gte Company,
135.52, Misc; 849, J.A. Riggs Tractor Co., 211.46, Parts; 850, Longan
Construction, 924.93, Proline; 851, Jim Woods Mkt., 4666.95, Fuel; 852, Warrior
Of Arkansas Inc., 769.40, Parts; 853, Atwoods Farm Store, 449.99, Parts; 854,
S&H Farm Supply, 20.56, Parts; 855, Time Striping Inc., 109.90, Safety
Equipment; 856, Aep, Public Service Co. Of Okla., 244.95, Service; 857, Cintas
First Aid & Safety, 37.65, First Aid Supplies; 858, Equipment Unlimited,
1000.00, Equipment; 859, Walter Specialty Service, 2455.88, Rock; 860, Verizon
Wireless, 60.07, Service; 861, At&T Mobility, 224.50, Service; 862, Odot,
3804.50, Lease/Pur; 863, Odot, 6592.92, Lease/Pur; 864, Odot, 7483.17, Lease/Pur;
865, Grand Savings Bank, 2711.55, Lease/Pur; 866, Longan Construction, 3447.18,
Hmhl. CCC: 1, Sunshine Pest Control,
75.00, Blanket. SSF: 202, Office Depot,
714.68, Office Supplies; 203, Grove Express Care, 42.00, Physical; 204, Grove
Express Care, 42.00, Physical; 205, 4 State Drug & Alcohol Screening,
165.00, Testing; 206, Centurylink/ Qwest Communications, 300.29, Service; 207,
Wal-Mart-Exception Processing, 1008.15, Blanket; 208, Grand Lake
Telecommunications, 220.00, Misc; 209, Fuelman Of Oklahoma, 13533.94, Blanket;
210, Th Rogers Lumber Co., 28.97, Building
Supplies; 211, Office Depot, 199.90, Office Supplies. DOC: 45, Bob
Barker Co., 289.76, Jail Inmate Supplies; 46, Four State Maintenance Supply,
136.00, Cleaning Supplies; 47, Four State Maintenance Supply, 49.47, Jail
Inmate Supplies; 48, Graves Menu Maker, 1056.63, Food; 49, Th Rogers Lumber
Co., 12.09, ; 50, Wal-Mart-Exception Processing, 266.07, Jail Inmate Supplies. CCSP: 145, Delaware County, 402.97, Taxes. LAW LIBRARY: 2, Law Library Revolving Fund,
13198.54, Law Library. MTCF: 18,
Simpson, Lesley H., 24.98, Travel; 19, Earp, Treasa L., 13.32, Travel; 20,
Simpson, Lesley H., 39.96, Travel. EM CASH: 41, Radio Shack, 102.97,
Supplies. ALT. TO DET.: 4, Delaware
County Sheriff, 290.81, Transports. FIRE DEPTS.: 310, Rec/Ne Okla Electric
Coop, 162.00, Service; 311, Precision Wireless Internet, 81.90, Service; 312,
Sba Steel Llc, 111.02, Rent; 313, Bernice Sanitation Llc, 46.00, Service; 314,
Gmsa, 97.10, Utilities; 315, At&T, 143.26, Service; 316, Department Of
Central Services, 464.00, Insurance; 317, Flanary, Brian, 181.10, Travel; 318,
Dept. Of Central Services, 580.00, Insurance; 319, Rec/Ne Okla Electric Coop,
283.00, Utilities; 320, Sst, 133.41, Service; 321, Southwest Communications,
154.95, Repairs; 322, Acs-Firehouse Solutions, 625.00, Software; 323, Kansas
State Bank Of Manhattan, 15047.04, Lease/Pur; 324, Rec-Tec, 168.00,
Communication Equipment; 325, Grand Savings Bank, 6815.59, Lease/Pur; 326,
Grand Savings Bank, 1538.86, Lease/Pur; 327, Delaware County Journal, 30.00,
Publications; 328, Delaware County Journal, 31.45, Publications; 329, News
Circle N Inc., 491.41, Blanket; 330, Baker S Five Acres, 89.70, Supplies; 331,
Dept. Of Central Services, 522.00, Insurance; 332, Aep, Public Service Co. Of
Okla., 107.50, Utilities; 333, Dept. Of Central Services, 290.00, Insurance;
334, Tiff City Store, 61.56, Blanket; 335, Precision Wireless Internet, 40.95,
Service; 336, Katner Mills (Napa), 176.37, Parts; 337, Best Western, 264.00,
Lodging; 338, O-Reilly Automotive Inc., 27.66, Blanket. ETR Amphitheater Road Fund: 1, Apac-Central
Inc., 135340.95, Hmhl. SSFF: 2, Sirchie
Finger Print Laboratories, 108.00, Supplies. DCED: 4, Center For Economic Dev.
Law, 1657.40, Prof Services; 5, Delaware County Journal, 37.15, Publications.
EMPG: 42, Conoco Fleet Services, 626.29, Blanket; 43, Real, Robert G., 14.80,
Travel. DCUFRF: 10, District Attorney, 930.18, Reimbursement; 11, Grand
Telephone Co., 35.94, Service. GENERAL: 1307, Canon Financial Services Inc.,
173.00, Lease/Pur; 1308, Mci, 56.73, Service; 1309, Precision Wireless
Internet, 47.95, Service; 1310, Postage By Phone Reserve Acct, 1000.00,
Postage; 1311, Soltow Business Supply, 48.80, Office Supplies; 1312, Quill
Corporation, 89.70, ; 1313, At&T Mobility, 35.85, Service; 1314, Cartridge
World, 170.00, ; 1315, Cartridge World, 111.95, Office Supplies; 1316, L&R
Clean Sweep Janitorial, 3125.00, Blanket; 1317, L&R Clean Sweep Janitorial,
425.00, Janitorial Service; 1318, Bradford, Earlene, 50.00, Part Time Work;
1319, Dowdy, Yolanda, 16.00, Part Time Work; 1320, Stephenson, Maxine, 13.32,
Travel; 1321, Richards, Christina, 19.98, Travel; 1322, Rosson, Linda Kay,
28.86, Travel; 1323, Sixkiller, Patricia A., 5.55, Travel; 1324, Sloan, Ruth,
5.55, Travel; 1325, Stinchcomb, Linda, 28.31, Travel; 1326, Swicegood, Rita Faye,
18.87, Travel; 1327, Terrell, Jimmy Ray, 16.65, Travel; 1328, Wolfe, Jackie,
11.10, Travel; 1329, Wyatt, Verda, 1.67, Travel; 1330, Hughes, Laurie, 18.32,
Travel; 1331, Johnson, Sherry, 11.10, Travel; 1332, Larmon, Don, 19.98, Travel;
1333, Layman, Charlotte, 15.54, Travel; 1334, Maupin, Betty, 28.86, Travel;
1335, Mooney, Robert, 11.10, Travel; 1336, Nelson, Doris, 13.32, Travel; 1337,
Nordtrom, Cora, 13.32, Travel; 1338, Patrick, Charlotte, 16.65, Travel; 1339,
Phillips, Erma, 11.10, Travel; 1340, Powell, Sandra S., 36.08, Travel; 1341,
Reherman, Gloria, 17.76, Travel; 1342, Cordell, Virginia, 5.55, Travel; 1343,
Dowdy, Yolanda, 19.98, Travel; 1344, Gibe, Patty J., 17.21, Travel; 1345,
Hamilton, Mary Beth, 3.33, Travel; 1346, Helin, Kathryn, 12.21, Travel; 1347,
Henson, Bonnie, 3.33, Travel; 1348, Hignite, Donna, 17.76, Travel; 1349,
Bormaster, Don, 28.86, Travel; 1350, Bishop, Bonnie, 6.66, Travel; 1351,
Affinity 4, 30.59, Service; 1352, Hometown Bottled Water Service, 5.50,
Water/Rent; 1353, Allens Tire & Auto, 663.89, Service. K9 DON.: 8, Four W S Veterinary
Services Pllc, 70.00, K-9 Medical Service. CBRI-105 Roads & Bridges: 12,
Apac-Oklahoma Inc., 23525.86, Hmhl. Roll
Call: Commissioner Smith-yes, Commissioner Duncan – yes, Commissioner –
Billy Cornell – yes. Motion carried.
AGENDA #4-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to receive and accept all monthly reports as submitted by officers as follows: None received. Roll call: Commissioner Smith-yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #5-A motion was made by Commissioner Duncan seconded by Commissioner Cornell to
acknowledge acceptance of lowest and or best bid on one Used E-1 Hush Custom Rescue Pumper Truck for the Kansas Fire Dept. per Board approval by the Kansas Fire Dept. Board has followed all purchasing procedures required by statute. Bid was accepted as the lowest bid from Brindlee Mountain Fire Apparatus in the amount of $30,000.00. Roll call: Commissioner Smith-yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #6-A motion was made by Commissioner Duncan and
seconded by Commissioner Cornell to approve Borrow Permit Agreement between
Robert S. Savage and Dist. #3-Comm. Duncan. This will be for the removal of
native/hillside materials for the construction and/or maintenance of roads in
Dist. #3. Roll call: Commissioner Smith-yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes.
Motion carried.
AGENDA #7-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to acknowledge acceptance of lowest bid on a New Brush/Attack Unit for the Cleora Fire Dept. Board has followed all purchasing procedures by statute. The Board of Directors of the Cleora Fire Dept. has accepted the lowest bid from Fouts Bros. Fire Equip. in the amount of $86,500.00. Roll call: Commissioner Smith-yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #8- A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve request of blanket purchase orders for the month of November 2011 for all county offices as follows: DIST. #1: Cintas Uniforms-$400.00; Katner Mills-$100.00; O’Reilly’s Auto-$1000.00; Lowes-$500.00; Sisco True Value-$100.00. DIST. #2: Lindly’s Inc.-$400.00; Jay Plumbing-$200.00; O’Reilly’s Auto-$200.00; Cintas Uniform-$300.00; TH Rogers-$400.00; Stephens Auto-$2000.00. DIST. #3: Stephens Auto-$1000.00; Kansas Bldg. Supply-$750.00; Kansas Auto-$1000.00; Cintas Uniforms-$400.00; Baker’s Five Acres-$150.00; Lindly’s-$200.00. CO. CLERK: Walmart-$200.00. CO. SHERIFF’S DEPT.: Fuelman-$15,000.00; RX Shoppe-$3000.00; Crank’s Sinclair Station-$1500.00; Stephens Auto-$500.00; Grand Lake Area Clinis-$500.00; Allens Tire & Auto-$500.00; Walmart-$1000.00; US Bank-$1000.00; Tanner Jack’s Auto-$500.00. ASSESSOR’S DEPT.: Hometown Bott. Water-$100.00; Walmart-$300.00; Lowes-$200.00. CO. HEALTH DEPT.: Walmart-$300.00; Innovative Mobile Servies-$300.00; State Termite & Pest Control-$35.00. D.A’s. OFFICE: Walmart-$250.00. EMER. MGT.: Fleet Services-$700.00. CO. GEN.: Hometown Bott. Water-$25.00; Del. Co. Journal-$2500.00; L&R Clean Sweep-$3125.00; Sunshine Pest Control-$300.00. CCC: L&R Clean Sweep-$625.00; Sunshine Pest Control-$150.00. Roll call: Commissioner Smith-yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #9-A motion was made by Commissioner Duncan and seconded by
Commissioner Cornell
to approve request of blanket purchase orders for the month of November
2011 for all rural Fire Departments as follows: BUTLER FD: O’Reilly’s
Auto-$250.00; Lowes-$250.00; NAPA Auto-$250.00; Walmart-$250.00. COWSKIN FD: Lowes-$500.00; O’Reilly’s
Auto-$200.00; Sisco True Value-$100.00; Ark Valley-$1000.00; MidWest
Propane-$1000.00. EUCHA FD:
Speedy’s-$500.00. FLINT RIDGE FD:
Kansas Auto-$200.00; Kansas Bldg. Supply-$200.00; Anderson’s-$1000.00;
Speedys-$1000.00; Bell Office Supply-$500.00.
HICKORY GROVE FD: O’Reilly’s Auto-$350.00; Lowes-$1000.00. KANSAS FD: Circle N-$800.00; TNT Quick
Shop-$300.00; Kansas Auto-$500.00. KENWOOD FD: O’Reilly’s Auto-$300.00;
Emergency Med. Prods.-$150.00; C&R Oil Co.-$600.00. LEACH FD: Kansas Bldg. Supply-$200.00; EZ-Go
Stores-$700.00. OAKS FD:
Walmart-$250.00; Oaks One Stop-$500.00; Kansas Auto-$200.00. TIA JUANA FD: Lakewood Ace Hardware-$250.00;
Harold’s Auto-$250.00; Langley Home Ctr.-$250.00. TIFF CITY FD: Tiff City Store-$500.00; O’Reilly
Auto-$300.00. W. SILOAM SPRINGS FD:
Smitty’s Truck Shop-$2500.00. Board
has followed all purchasing procedures required by statute. Roll Call: Commissioner
Smith-yes, Commissioner Duncan-yes, Commissioner- Billy Cornell-yes.
Motion carried.
AGENDA #10-A motion was made by Commissioner Duncan and seconded by
Commissioner Cornell to approve of funds for Dist. #3 as follows: From T-2 into
T-1-B in the amount of $5000.00. Roll Call: Commissioner
Smith-yes, Commissioner Duncan-yes, Commissioner- Billy Cornell-yes.
Motion carried.
AGENDA #11- A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve of set up of Highway Cash and 105-CBRI funds for the month of November 2011 as follows: T-1 $112,000.00; T-1-C $1000.00; T-2 $67,735.86; T-2-A $2300.00; T-2-B $28,090.13; T-6 $3000.00; Total of $214,125.99. Roll Call: Commissioner Smith-yes, Commissioner Duncan-yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #12-A motion was made by
Commissioner Duncan and seconded by Commissioner Cornell to open and review all
bids submitted on Weather Radio System or equivalent for Delaware Co. Emergency
Mgt. with possible acceptance. The following bids were submitted: Grove TV
& Appliance/Radio Shack-$27.90 each. This was the only bid submitted. The
bid from Grove TV& Appliance was accepted as the only bid on Weather Radio
units. Roll
Call: Commissioner Smith-yes, Commissioner Duncan-yes, Commissioner-
Billy Cornell-yes. Motion carried.
AGENDA #13- A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to receive Notice of proposed annexation into Town of Bernice limits section 19-25-23 stating public hearing on the question of annexation and is set for 11/08/11 at the Bernice Municipal Court House located at 209 South Broadway Street, Bernice, OK. Roll Call: Commissioner Smith-yes, Commissioner Duncan-yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #14-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to table for one (1) week the possible action of lease agreement between NE Technology Center Dist. A/K/A NE Technology Center and the Board of Delaware County Commissioners. Roll Call: Commissioner Smith-yes, Commissioner Duncan-yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #15- A motion was made by Commissioner Cornell and seconded by
Commissioner Duncan to approve request for transfer of funds for the Zena FD as
follows: From FD-ZN-2 (M&O) into FD-ZN-3 (CO) $100,000.00. Per Zena FD
Board of Directors. Roll Call: Commissioner Smith-yes, Commissioner Duncan-yes, Commissioner-
Billy Cornell-yes. Motion carried.
AGENDA #16- A motion was made by Commissioner Duncan and seconded by
Commissioner Cornell to approve bid on land not sold at Resale from Dennis
Maxwell of land in the Flint Ridge 1, Bear Lake Area, Lot 129, Blk. 1 in the
amount of $50.00. Roll Call: Commissioner
Smith-yes, Commissioner Duncan-yes, Commissioner- Billy Cornell-yes.
Motion carried.
AGENDA #17-A motion was made by Commissioner Smith and seconded by
Commissioner Cornell to approve of resolution of the Board of Trustees of the
Grand Lake Public Works Authority to authorize a loan from the Bank Of Oklahoma
and the issuance of a promissory note in the principal amount of $350,000.00
and containing other provisions relating thereto. Roll Call: Commissioner Smith-yes, Commissioner
Duncan-yes, Commissioner- Billy Cornell-yes. Motion carried
AGENDA #18-A motion was made by Commissioner Duncan and seconded by
Commissioner Cornell to approve of advertising to sell by sealed bids two (2)
Motor Graders for Dist. 3-Comm. Dunacn.
Bids will be opened and reviewed with possible acceptance in meeting
dated November 22, 2011 at 9:00 AM.
Bids will be received no later than 4:00PM on November 21, 2011 in the
County Clerk’s office Jay, OK.
Roll Call: Commissioner Smith-yes, Commissioner
Duncan-yes, Commissioner- Billy Cornell-yes. Motion carried
AGENDA #19- A motion was made by Commissioner Duncan and seconded by
Commissioner Cornell to approve bid on land not sold at Resale from Dianna
McIntyre for land in Cambridge Shores, Lots 470, 467, 468, 178, 179, 180 and
177 in the amount of $100.00 for all lots. Roll Call: Commissioner Smith-yes, Commissioner
Duncan-yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #20-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to open the floor to Citizen’s Participation for Public Comments. No comments were submitted. Roll Call: Commissioner Smith-yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #21- A
motion was made by Commissioner Duncan and seconded by Commissioner Cornell to
open the floor to New Business. A letter regarding usage and savings for the
Jay Community Center from the City of Jay-Mayor Mark Wall was submitted. Roll
Call: Commissioner
Smith-yes, Commissioner
Duncan–yes, Commissioner- Billy Cornell-yes.
Motion carried.
AGENDA #22 A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to adjourn the meeting at 9:38 AM. Roll Call: Commissioner Smith-yes, Commissioner Duncan–yes, Commissioner- Billy Cornell-yes. Motion carried.
ATTEST:
DOUG SMITH -Chairman
CAROL FORTNER
Delaware County Clerk BILLY CORNELL -Member
DANNY DUNCAN -Member