DELAWARE COUNTY COMMISSIONERS MEETING
December
28, 2011
The
Board of County Commissioners of Delaware County, Oklahoma, met in Special
Session on December 28, 2011 at 9:00 AM. The meeting was adjourned at 10:10 AM. Agenda was posted December 21, 2011 at 4:10 PM
on east entrance door and the south west entrance.
Members
of the Board present were Commissioner Doug Smith-Chairman, Commissioner Danny
Duncan –Member, Commissioner- Billy Cornell-Member. The Board of Delaware County Commissioners has called to
order this meeting of December 28, 2011 and is hereby authorized to
take action on the following items:
AGENDA
#1-A motion was made by Commissioner Cornell and seconded by Commissioner Duncan
to approve the agenda as posted. Roll call: Commissioner Smith-yes, Commissioner Duncan – yes, Commissioner
Cornell-yes. Motion carried.
AGENDA #2- A motion was made by Commissioner Duncan and
seconded by Commissioner Cornell to approve of minutes of regular meeting dated
12/20/11 and minutes of Special Radio meeting of 12-16-11. Roll
call: Commissioner Smith-yes, Commissioner Duncan – yes, Commissioner
Cornell-yes. Motion carried.
AGENDA #3- A motion was made by Commissioner Cornell and
seconded by Commissioner Duncan to approve of claims as presented to the Board
by the County Clerk-Carol Fortner as follows:
2011-2012
SCPF: 59, Wal-Mart-Exception Processing, 94.93, Commissary Supplies; 60,
Wal-Mart-Exception Processing, 227.48, Commissary Supplies; 61, Homeland Stores
Inc., 225.00, Commissary Supplies; 62, Wal-Mart-Exception Processing, 433.25,
Commissary Supplies. CO. HEALTH: 135, Revas, Tabbatha, 256.41, Travel; 136,
Pitney Bowes Inc., 602.05, Rent; 137, Pitney Bowes, 419.99,
Postage;
138, At&T Mobility, 106.37, Service. HIGHWAY: 1266, Southwest Trailers &
Equip Ccl, 122.23, Parts; 1267, Southern Tire Mart Llc, 4109.80, Tires; 1268,
Premier Transmissions Llc, 1966.44, Service; 1269, Katner Mills (Napa), 233.10,
Parts; 1270, Apac-Central Inc., 2506.35, Rock; 1271, Rapid Remedy, 125.00,
Physical; 1272, Oci, 200.05, Signs; 1273, Ark Valley Petroleum, 4379.67, Fuel;
1274, Wallis Lubricants Llc, 1013.32, Lubricants; 1275, Quick Lane, 85.00,
Service; 1276, Dub Ross Company Inc., 2426.02, Pipe; 1277, Airgas Mid-South
Inc., 166.00, Lease; 1278, Aep, Public Service Co. Of Okla., 260.65, Service;
1279, Quill Corporation, 293.01, Office Supplies; 1280, Warren Cat, 79.86,
Parts; 1281, Dub Ross Company Inc., 1460.16, ; 1282, Barryd Treasurer Salvage,
25.00, Parts; 1283, Stephens Auto (Napa), 1175.72, Lubricants; 1284, Kemp Stone
Co Inc., 1237.83, Rock; 1285, Warren Cat, 1826.41, Parts; 1286, Cintas First
Aid & Safety, 109.48, First Aid Supplies; 1287, 4 State Drug & Alcohol
Screening, 55.00, Testing; 1288, Quick Lane, 172.50, ; 1289, Weaver, Jeff,
320.00, Rock; 1290, Longan Construction, 836.28, Proline; 1291, Yellowhouse
Machinery Co., 255.00, Parts; 1292, Centurylink, 152.94, Long Distance Service;
1293, At&T Mobility, 224.50, Service; 1294, Odot, 3804.50, Lease/Pur; 1295,
Welch State Bank, 1822.64, Lease/Pur; 1296, Grand Savings Bank, 2711.55,
Lease/Pur; 1297, Grand Savings Bank, 3285.63, Lease/Pur; 1298, Odot, 7483.17,
Lease/Pur; 1299, Odot, 6592.92, Lease/Pur; 1300, Grand Savings Bank, 1789.32, Lease/Pur;
1301, Pryor Stone Inc., 348.48, Rock; 1302, Pryor Stone Inc., 97.03, Rock;
1303, Longan Construction, 106291.49, Hmhl.
CCC: 5, Hutchison Heating & Air Inc., 62.00, Heating & Air Cond. Lien Fee: 8, Wal-Mart-Exception
Processing, 110.93, Blanket. SSF: 323,
Cargill Phd, Jonathan D., 50.00, Med; 324, 4 State Drug & Alcohol
Screening, 220.20, Testing; 325, Wal-Mart-Exception Processing, 352.20, Office
Supplies. DOC: 81, Four State
Maintenance Supply, 136.00, Cleaning Supplies; 82, Precision Dental &
Dentures, 220.00, Dental Service; 83, Wal-Mart-Exception Processing, 223.40,
Jail Inmate Supplies. RESALE: 182, 21st
Mortgage Corp., 35.49, Refund;
Refund Of Current Tax: 13, 21st Mortgage Corp.,
213.06, Refund; 14, 21st Mortgage Corp., 212.39, Refund. EM CASH: 61, Spriggs Cement Finishing,
2000.00, Concrete. ALT. TO DET.: 6,
Delaware County Sheriff, 431.61, Juv Det. FIRE DEPTS.: 487, O-Reilly Automotive
Inc., 245.98, Blanket; 488, Precision Wireless Internet, 40.95, Service; 489,
At&T, 79.33, Service; 490, Aaa Fire Safety, 905.50, Fire Extinguisher &
Service; 491, Grand Savings Bank, 1538.86, Lease/Pur; 492, New-Mac Electric
Cooperative, 31.47, Utilities; 493, Ferrara Fire Apparatus Inc., 4637.00, Fire
Dept Gear; 494, Chief Supply, 635.16, Fire Dept Equip; 495, Kansas Auto Parts
(Napa), 14.97, Blanket; 496, Noble Industries Supply Corp., 334.66, Supplies;
497, Anderson S Gas & Propane, 1008.22, Blanket; 498, Bell Office Supplies,
416.02, Blanket; 499, Great North American Co Inc., 559.19, ; 500, Laferry S
Propane, 995.00, Propane. DCED: 7, Center For Economic Dev. Law, 304.00, Prof
Services. GENERAL: 2021, Oklahoma Sheriff Association, 1000.00, Membership;
2022, R-Keys Inc., 12.00, Service; 2023, Graves Menu Maker, 1233.59, Food;
2024, Secretary Of State, 20.00, Notary; 2025, Radio Shack, 34.99, ; 2026,
Precision Dental & Dentures, 165.00, Dental Service;
2027, Littlefield, Rick, 71.82, Refund; 2028, Wells, Melvin, 126.03, ; 2029,
Delaware County Health Dept., 10.00, Med; 2030, Bartholow, Charles, 67.00,
Service; 2031, Rec-Tec, 110.00, Communication Equipment; 2032, Lakeland Office
Systems, 65.43, Copies; 2033, Pitney Bowes, 57.99, Service; 2034, Aep, American
Electric Power, 200.00, Service; 2035, Gall S Incorporated, 450.99, Jail Inmate
Supplies; 2036, Canon Financial Services Inc., 173.00, Lease/Pur; 2037, Pitney
Bowes Inc., 333.00, Lease; 2038, Mci, 54.39, Service; 2039, Tim S Electric
Inc., 98.55, ; 2040, One Network, 43.94, Office Supplies; 2041, Lane, Cassie
K., 263.48, Travel; 2042, Best Western Cimmarron, 231.00, Lodging; 2043,
At&T Mobility, 35.83, Wireless Service; 2044, Ms Govern, 1990.00, Office
Supplies; 2045, U.S. Postmaster, 1320.00, Postage; 2046, U.S. Postmaster, 1320.00,
; 2047, Cartridge World, 517.91, Office Supplies; 2048, Totalfunds By Hasler,
700.00, Postage; 2049, Quill Corporation, 225.36. Roll call: Commissioner
Smith-yes, Commissioner Duncan – yes,
Commissioner- Billy Cornell-yes. Motion
carried.
AGENDA #4: A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to receive and file all monthly reports submitted by county officers as follows: There were no reports submitted. Roll call: Commissioner Smith-yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #5-A motion was made by Commissioner Cornell seconded by Commissioner Duncan to approve set-up of Highway Cash for the month of January 2012 as follows: T-1 $112,000.00; T-1-C $1,000.00; T-2 $48,468.32; T2A $2,300.00; T-2-B $28, 090.13; T-6 $3000.00. For a total of $194,858.45 and CBRI-105-1 $26,709.02. Roll call: Commissioner Smith-yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #6-A motion was made by Commissioner Duncan and
seconded by Commissioner Cornell to approve Blanket Purchase Orders for the
month of January 2012 as follows: DIST. #1: Cintas Uniforms-$400.00; Katner
Mills-$100.00; O’Reilly’s Auto-$1000.00; Lowes-$500.00; Sisco True
Value-$100.00. DIST. #2:
Lindlys-$400.00; Jay Plumbing-$200.00; O’Reilly’s Auto-$200.00; Cintas
Uniforms-$300.00; TH Rogers-$400.00; Stephens Auto-$2000.00. DIST.
#3:Stephens Auto-$1000.00; Kansas Bldg. Supply-$1000.00; Kansas Auto-$750.00;
O’Reilly’s -$750.00; Cintas-$400.00; Baker’s Five Acres-$150.00;
Lindly’s-$200.00. CO.CLERK:
Walmart-$200.00. CO. SHERIFF:
Fuelman-$15,000.00; RX Shoppe-$3000.00; Crank’s Sinclair-$1500.00; Stephens
Auto-$500.00; Grand Lake Area Clinics-$500.00; Allen’s Tire & Auto-$500.00;
Walmart-$1000.00; US Bank-$1000.00; Tanner Jack’s Auto-$500.00. CO. ASSESSOR: Hometown Bott. Water-$100.00;
Walmart-$300.00; Lowes-$200.00. CO. HEALTH DEPT.: Walmart-$300.00; Innovative
Mobile Services-$300.00; State Termite & Pest Control-$35.00. DCUFRF: Walmart-$250.00. CO. GEN.: Hometown Bott. Water-$25.00;
Delaware Co. Journal-$2500.00; L&R Cleaning-$3125.00; Sunshine Pest
Control-$300.00. CCC: L&R Clean
Sweep-$625.00; Sunshine Pest Control-$150.00.
EMERG. MGT. Fleet Services-$700.00. Roll
call: Commissioner Smith-yes, Commissioner
Duncan – yes, Commissioner-
Billy Cornell-yes. Motion carried.
AGENDA #7-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve Blanket Purchase Orders for all Delaware Co. Rural Fire Depts. for the month of January 2012 in accordance with the purchasing procedures required.
BUTLER FD: O’Reilly’s Auto-$250.00; Lowes-$250.00; NAPA Auto-$250.00; Walmart-$250.00. COWSKIN FD: lowes-$500.00; O’Reilly’s-$200.00; Sisco True Value-$100.00; Ark Valley-$1000.00; MidWest Propane-$1000.00. EUCHA FD: Speedy’s-$700.00. FLINT RIDGE FD: Kansas Auto-$200.00; Kansas Bldg. Supply-$200.00; Andersons-$1000.00; Speedy’s-$500.00; Circle In-$1000.00; Bell Office Supply-$500.00. HICKORY GROVE FD: O’Reilly’s Auto-$350.00; Lowes-$1000.00. KANSAS FD: Circle In-$800.00; TNT Quick Stop-$300.00; Kansas Auto-$500.00. KENWOOD FD: O’Reilly’s Auto-$300.00; Emerg. Med. Products-$150.00; C&R Oil Co.-$600.00. LEACH FD: Kansas Bldg. Supply-$200.00; EZ-Go-$700.00. OAKS FD: Walmart-$250.00; Oaks One Stop-$500.00; Kansas Auto-$200.00. TIA JUANA FD: Lakewood Ace Hardware-$250.00; Harold’s Auto-$250.00; Langley Home Center-$250.00. TIFF CITY FD: Tiff City Store-$500.00; O’Reilly’s Auto-$300.00. W.SILOAM SPRINGS FD: Smitty’s Truck Stop-$2500.00. Roll call: Commissioner Smith-yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #8-A motion was made by Commissioner Duncan and seconded by Commissioner Cornell to approve acceptance of the lowest or best bid submitted on janitorial cleaning and paper products for the county barns and sheriff’s department for six month period (01-01-12 thru 06-30-12) as follows: Only one (1) bid was received from Four State Maintenance and has been accepted as the Best Bid. Roll call: Commissioner Smith-yes, Commissioner Duncan – yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #9-A motion was made by Commissioner Smith and seconded by
Commissioner Duncan
to receive petition to Vacate portion of roadway located in Helen’s Cherokee Acres-a portion of E318 Road with a hearing date set of February 1, 2012 at 1:00 PM in the District Court of Delaware Co., Jay, OK. before Judge Barry Denney. Roll Call: Commissioner Smith-yes, Commissioner Duncan-yes, Commissioner- Billy Cornell-yes. Motion carried.
AGENDA #10-A motion was made by Commissioner Cornell and seconded by
Commissioner Duncan to approve acceptance of lowest or Best Bids submitted on
Road Materials and/or Supplies/Tire Recapping services from the following
companies: On Ready Mix Concrete: MidContinent ; Green Co. Concrete; Longan
Construction; M-S Concrete. Grader Blades: Dub Ross and Warren Cat. Bituminous
Materials-Coastal Energy. Emulsions CRS-2: Coastal Energy. Asphalt-Longan Construction, APAC OK-Vinita;
Glover. Native Rock Materials: Kemp
Stone; Walter Specialty; Pryor Stone; Ozark Materials; Benton Co. Washed Chips: Kemp Stone; APAC OK-Vinita;
Benton County; Pryor Stone. Base Rock-Crusher Run Limestone: Kemp Stone Inc.;
Benton County; Pryor Stone; APAC Central.
Waste Rock: Kemp Stone; APAC OK-Vinita; Benton County; Pryor Stone. Bituminous Materials: Coastal Energy. Roll Call: Commissioner
Smith-yes, Commissioner Duncan-yes, Commissioner- Billy Cornell-yes.
Motion carried.
AGENDA #11- A motion was made by Commissioner Smith and seconded by
Commissioner Duncan to reject all bids submitted on installation of Commercial
Surveillance Equipment; Upgrade and Additions to the County Jail. Roll Call: Commissioner Smith-yes, Commissioner Duncan–yes, Commissioner- Billy
Cornell-yes. Motion carried.
AGENDA #12-A motion was made by Commissioner Smith and seconded by
Commissioner Duncan to receive and forward to insurance company Notice of Tort
Claim for damages to Sheriff’s Department Vehicle. Roll Call: Commissioner Smith-yes, Commissioner Duncan–yes, Commissioner- Billy
Cornell-yes. Motion carried.
AGENDA #13-A motion was made by Commissioner Smith and seconded by
Commissioner Duncan to approve of Resolution authorizing the calling and
holding of a Special Election to be held on April 3, 2012 in Delaware County,
State of Oklahoma, for the purpose of submitting to the qualified electors of
said county the question of approving this Resolution, levying a one half of
one percent (One-Half Cent) Sales Tax on gross receipts or proceeds on certain
sales; the sales tax to terminate at (17) seventeen years from the effective
date of July 1, 2012 or until any debt issued to satisfy the purpose herein has
been satisfied whichever occurs sooner; such tax to be used to provide funds to
pay and satisfy the balance due and owing on the judgment entered against
Delaware Co. in the Case #09-CV-407-JHP TLW, in the United States District
Court for the Northern District of Oklahoma on December 1, 2011, by depositing
said balance owed on the described judgment into county’s sinking fund to be
used for that purpose and that purpose only; authorizing the payment of debt
service and costs of issuance; fixing an effective date; making provisions
severable; and declaring an emergency. Roll Call: Commissioner
Smith-yes, Commissioner
Duncan–yes, Commissioner- Billy Cornell-yes.
Motion carried.
AGENDA #14-A motion was made by Commissioner Cornell and seconded by
Commissioner Duncan to open the floor to Citizen’s Participation for Public
Comments-Questions were asked by the public present with regards to the
proposed Sales Tax Levy. Jeff Raley of the Floyd Law Firm, PC presented supporting comments on the details
of the Resolution and the procedures. Roll Call: Commissioner Smith-yes, Commissioner Duncan–yes, Commissioner- Billy
Cornell-yes. Motion carried.
AGENDA #15- A motion was made by Commissioner Duncan and seconded by
Commissioner Cornell to adjourn the meeting at 10:10AM. Roll Call: Commissioner
Smith-yes, Commissioner
Duncan–yes, Commissioner- Billy Cornell-yes.
Motion carried.
ATTEST:
DOUG SMITH -Chairman
CAROL FORTNER
Delaware County Clerk BILLY CORNELL -Member
DANNY DUNCAN -Member